DSC & DEC

DSC - Digital signing Certificate

·         Computer generated digital key - which contains the complete identity of the owner of the certificate.

·         Issued by Licensed CA - Certification Authority

·         List of CAs available  - www.cca.gov.in

·         Examples of CAs - NIC, IDRBT, TCS, MTNL etc

·         Validity - 1 or 2 years

·         Purpose: Used to digitally sign an electronic document for calling tenders through e tendering.

·         Issued to Official by name (not Designation)

·         Purchased as Consumable (not T & P)

·         Device Driver required to use DSC

·         Not to be handed over to any one on superannuation of the official in whose name it was purchased.

·         Get it revoked, if not required further.

·         Safe custody of DSC - Responsibility of Official in whose name it was purchased.

DSC - Classes

Class	Valid email	Email verified against trusted & Pre verified data base	Personal verification (Present in person in front of RA - Registration Authority)
I	ü	X	X
II	ü	ü	X
III	ü	ü	ü

Advantages:

1.       Helps authentication - Identity is established by the CA database

2.       Helps non repudiation of Document

DEC - Digital Encryption Certificate

·         Purchased in the name of Official of the unit.

·         Functions similar to DSC

·         Purpose: To encrypt the Document

·         Every Railway Dept should have one DEC

·         It is not the property of the official in whose name it was purchased.

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Direct Acceptance of Tenders - Works

Direct Acceptance of Tenders - Works

ü  Constituting the Tender Committee is not required for awarding of the works up to Rs. 50 Lakhs by SG or JAG or Sr.Scale (Independent charge)

 

ü  Object is to speed up the process of awarding the Tenders thereby execution of works without loss of time.  

Requisites of Direct Acceptance of Tenders

ü  By SG or JAG or Sr.Scale Officers(Independent charge)

ü  Up to value Rs. 50 Lakhs

ü  Tender Committee not required

ü  Tendering through E-Tender i.e., IREPS and Open Tender mode only

ü  Minimum Notice Period – 21 days

ü  Ensure availability of Funds before calling of Tenders

ü  L 1 cannot be bypassed

ü  Negotiations if any, with L 1 only

ü  Reasonable Speaking Order by TAA – Tender Accepting Authority (about Tender evaluation & Acceptance)

ü  TAA is responsible for :-

A.      No splitting has been done to bring the said work value within the ambit/range of Rs. 50 Lakhs.

 

B.      Tender schedule has been prepared as per the rates & quantities prescribed in the detailed estimate (sanctioned)

 

C.      Sanction of Detailed Estimate

 

ü  LOA  - Letter Of Award/Acceptance should be vetted by Finance (Object is to comply the above requisites or not)

 

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Single Tender in Works Contracts

Single Tender in Works Contracts

·         Sources: 1214-A of Engineering Code (Railway Board letter no. 97/CE.I/CT/32 dated 19.01.2000)

 

·         Awarded under the following situations:

 

1.       Accidents, breaches involving dislocation to traffic.

2.       Works of specialized nature (subject to personal approval of GM/CAO(C) with prior concurrence of FA&CAO/PFA(C) . For works of specialized nature pertaining to Open line, personal approval of GM is required with prior concurrence of FA&CAO.

3.       Any other situation, inescapable to call for single Tenders /single quotation subject to GM's Personal Sanction with PFA's concurrence.

4.       AMC - Annual Maintenance Contract for equipment incl: small track machines on OEMs - Original Equipment Manufacturers / Authorised dealers of OEMs with AGM's approval.

5.       Works pertaining to doubling, Traffic facility, New lines, gauge conversion and railway electrification projects, which are targeted for completion in the current financial year subject to:

A.      CAO/C & CAO/RE - Up to Rs. 5 Crores

B.      Personal concurrence of FA&CAO/C

C.      Tender Committee should be at least at SAG Level

D.      As per instructions of Railway Board for specific financial year.

 

Note: These powers may be delegated by GMs in consultation with PFA to PHODs/DRMs up to a maximum of Rs. 5 Lakhs per item per annum.  On re-delegation, these powers would be exercised by PHODs/DRMs in consultation with associate finance.

 

·         The Tender Committee composition and the accepting authority should be at least one step higher than the members nominated in case of Open Tenders/Limited Tenders except where G.M. is the accepting authority.

 

·         The following points are to be bear in mind before resorting the Single Tender:

1.        It is in the public interest.

2.       The Demand is urgent.

3.       No other suitable contractor is available to execute the work.

4.       Reasons should be recorded as to why single Tender is being resorted to in preference to limited Tenders.

5.       To be operated in times of cyclone, floods, accidents, sabotage, enemy action, explosions, cases of extreme urgency such as works or supplies necessary to safeguard life or property or repair damage to track caused by flood breaches, washaways, accidents or other unforeseen contingency so as to maintain through communication.

6.       Lighting, transhipment, hiring of plant, machinery, and equipment (including communication equipment) in cases listed above under item No. 5.

7.       Report to GM is necessary for incorporating it in the annexure to the PCDO

8.       The discretion to classify any item of work as one of extreme urgency for the purpose should be exercised personally by the DRMs.

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Works Register - PPT

Works register in Indian Railways from Nageswara Rao M

IR-WCMS

IR-WCMS - Indian Railways Works Contract Management System

·         Source: Click for Railway Board Letter dated 21.04.2020

·         Developed by CRIS

·         Web enabled application ( i.e., work on any device that can run on a supported browser and has an active Internet connection)

·          hosted on https://ircep.gov.in/

·         Applicable from 01.05.2020 for all new works in Engineering Dept

• Integrated with IREPS for importing data and IPAS for release of payment to contractors.

·              Covers:   all the activities associated with contract handling which inter-alia include the following:

1. Submission of Performance Guarantee
2. Preparation & signing of contract agreement
3. Billing and its integration with IPAS for Payment
4. NS items preparation and sanction

e.      Variation statement preparation and sanction

f.        Extension of DOC (Date of Completion)

g.       Release of PG/SD

h.      Correspondence between Railways with contractors

·              The e-module for Zonal Contracts has also been developed.

·         IR-WCMS not applicable for

·         Contracts having provision of contractor's measurement

·         Composite contracts having scope of Elect. & S&T works also

·         Contracts having provision for release of advances to contractors

·         The modules for above are also under development and shall be launched soon.

·          In the First phase, Engineering Dept of 17 Divisions  in Indian Railways already implemented. 

·         Board has been decided to extend this e-application to all new works awarded on or after 01.05.2020 in Engineering Dept of all the Divisions in Indian Railways.

·           Exemption - Applicable of WCMS   - With DRM's personal approval with reasons recording.

·           In any case, Works Contract shall not be handled both manually and on IR-WCMS.

·              Only new contracts shall be handled on IR-WCMS. The ongoing contracts shall continue to be handled manually.

·              However TC (Tender Committee) proceedings and LOA need to be through IREPS only.  Later the same may be imported to IR-WCMS.

·              Since railway clerical staff, supervisors and contractors would be operating IR-WCMS, officers who have already been trained by CRIS shall provide necessary training to them.

·              Being a financial application, officers are strictly advised not to share their passwords with others and keep digital key in their personal custody.

·              Final phase - The IR-WCMS in Engineering dept should be replicated to other depts i.e., Electrical, S&T, Mechanical also by 30.06.2020.  Training of Officers & staff of other depts should be impart by the Officers of Engineering Dept.

·              Following users have been created as Administrator and they can further create other users as per requirements. Users are advised to change the password immediately after first login :

S.N0.	Login ID	Password	Example for "Firozpur" divison          <Div                           FZR
1.	sdenc<div code>	12345678	sdencfzr
2.	adrminfra<div code>	12345678	adrminfrafzr
3.	sdfm<div code>	12345678	sdfmfzr

 

·              IR-WCMS would assist officers, staff as well as contractors to a large extent in efficiently managing works contracts.

·              For any assistance in operating IR-WCMS, officers may kindly contact the following officials:

Name	Desg	Contact Number
Shri S P Ojha	Sr.Project Engineer/CRIS	8130797596
Shri A Rehman	GM/CEP-I/CRIS	8130096256
Shri P S Gupta	EDCE/G, Railway Board	9717647692

 

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ERW - Environment Related Works

ERW - Environment Related Works

·          Authority: Board's letter No.2016/EnHM/13/02 dated 13.05.2016  

·         EnHM - Environment and Housekeeping Management Directorate is new one in Indian Railways.

·          Railway is the most energy efficient transport as compared to road and air modes. Accordingly, strengthening and augmentation of rail network enables modal shift of passenger and freight traffic to Railways which helps in reducing GHG (Green House Gases) emissions. Apart from this, Indian Railways on their own also need to take additional measures to protect and contain the impact on environment due to their activities.

·      Provision for all environment related works should be thoroughly assessed and made in itemized form in the Estimates for Works.

·         Where itemized provision is not contemplated/could not be assessed at the stage of preparing estimate, a lurnpsum provision equivalent to one percent of the cost of work to facilitate execution of required environment impact mitigation works as found necessary later, may be kept to address the environmental concerns.

·         However, itemised provision and Lumpsum provision shall not co-exist in the estimate.

·         1 % Provision for ERW - Not applicable for Plan Heads 17 - Computerization and 31- Track Renewal Works and works chargeable to EBR (IF)

·         Implementation of such works are monitored by EnHM wing  on Zonal Railway / Division(Environment and Housekeeping Management)

·         Such approved works within Zonal Railway shall figure in separate Annexure under the heading "Environment Related Works under lumpsump provision of identified estimate" and the works will continue to figure in List Of Approved works (LAW) till 'its completion and closing of accountal.

·         Such works should generally be completed within two years

List of ERW - Environment Related Works

1.       Water conservation works i.e., Rain water harvesting, Water recycling plant etc

2.      Sewage treatment plant

3.       Effluent treatment plant

4.       Solid waste management solutions e.g. waste to compost, waste to energy plants etc

5.       Solar energy plants including PV modules for off-grid applications e.g. for hospitals,  stations, office buildings colonies, LC gates, signaling equipments etc

6.       Energy efficient lighting fixtures

7.       Use of Green Building features in built up space to be constructed/renovated etc.

8.       Afforestation including development of green areas

9.       Water efficient fixtures

10.   Protection and/or improvement of water bodies in railway land which helps in recharging the aquifer.

11.   Measures for mitigation of Air & Water pollution during construction & operation

12.   Construction and Demolition waste recycling Plant

13.   Measures for natural air-conditioning of the' building including geo-thermal cooling.

14.   Environment related studies including water audit and/or energy audit and works relating to implementation of recommendations of such audits.

15.    Environment related monitoring devices and tools

16.   Any other item required as per local Regulations and Court order for upkeep of environment

17.   Construction & up gradation of Toilets at Railway Stations and in Coaches.

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Zone works

Zone Works

·         Source: 1203E, 1208E, 1209E

·         Meaning:  Works of ordinary repairs & maintenance, petty nature works of a particular zone ( Like SCR) or Area ((say Secunderabad)

·         Piece work contract is adopted for Zone works.  Only unit rates fixed, without reference either to total quantity of work/material supplied.

·         Advantageous to allot all minor works & all works of repairs & maintenance in a particular zone for a definite period to one Contractor.

Works under Zone Contracts - (Revenue only)

1.       Additions/alterations to the existing structures, special repair works, supply of building materials - But each work / Work order not exceeding Rs.5 Lakhs.

2.       All ordinary repairs & maintenance works

3.       Supply of materials. e.g., bricks, lime, sand etc which are likely to be required in a Zone during the year.

·          Period – one year- Normally 1^st July to 30^th June.

·         Period may be extended more than a year with the concurrence of Accounts, if it is advantageous to Railways.

·         Ensure all works of old contract are completed by 30^th June.

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