Railway Accounts Department Examinations

Showing posts with label Traffic. Show all posts
Showing posts with label Traffic. Show all posts

Friday, July 20, 2018

Advice of Internal Check


Advice of Internal Check

Station Accounts (without books) -2016 - 5 marks

·         Form A. 2751   Click here for 27th chapter of Accounts Code volume 2

ADVICE OF INTERNAL CHECK RELATING T THE COACHING/GOODS BALANCE SHEET OF ……………….STATION FOR THE MONTH ENDED…………………….20……
Particulars
Debit(Rs.)
Credit (Rs.)
Balance at the end of month as per Station Balance Sheet



Balance at the end of the month as altered by the Accounts office Differences Vide………………………………..



*Here detail the Error Sheet, etc. previously advised, or give details working up to the difference. The ………………………………..20 …………………...…………………………………
 For Financial Adviser and Chief Accounts Officer


·         Prepared by Traffic Accounts Office.

·         Prepared after check of the Station Balance sheet completed and sent to the Station concerned.

·         Separately for Coaching and Goods traffic.

·         Will compare the closing balance of Station Balance Sheet with that arrived at by the Traffic Accounts Office as a result of the checked the various documents and returns submitted to it.

·         The difference between the two balances will be supported by the details working up to it.

·         All Debits and disallowances advised  therein should be taken to account by the Station Master, if not already done in the balance sheet on hand irrespective of whether the connected error sheet has been received or not.

·         Copies of the missing error sheets, if any, should be called for from the Traffic Account Office or from the Outstanding Branch, where one exists.
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Thursday, July 12, 2018

Differences between questions - Station Accounts 2016 (Without books)

Differences between questions - 
Station Accounts 2016 (Without books)

4.   Distinguish between the following pair of words (5x4 marks)

     i.           i.        Left luggage and Lost property
DIFFERENCES BETWEEN
  S.N.
Left luggage
Lost property
1
Tendered by passengers for temporary custody at stations, authorized to receive it.
Consignment., etc,  lost or unclaimed, other than booked consignments, found at Railway premises or in Trains
2
Left luggage ticket is issued to passengers describing the articles so tendered in the prescribed form.
All lost or unbooked articles found by  or made over to Station staff are immediately entered in lost Property register. 
3
Left luggage is returned to the passengers on receipt of prescribed charges based on the time.
If claimed and identified later, to the satisfaction of the Station Master, it may be delivered to the owner on payment by him of storage charges at the rates given in the tariff. Lost property not claimed is sent to be Lost Property Office under “Free invoice Way bill”

    ii.        Approximate Balance Sheet and Accounts Office Balance Sheet
DIFFERENCES BETWEEN
  S.N.
Approximate Balance Sheet
Accounts Office Balance Sheet
1
Purpose: Prepared when the Station Balance Sheet is not received from  a Station up to the close of the accounts for the month
Purpose: To bring into account the carriage bills and watching their realization from the firms, depts. Concerned ., etc.  Also incorporates the traffic cash received otherwise than through station balance sheets (e.g., advt fees, sale of grass., etc)
2
Basis is, Returns and documents, received in the Accounts Office from the concerned station.
Basis : The Carriage bills and the Traffic cash received otherwise than through station balance shets.



   iii.        Tatkal scheme and Emergency Quota
  S.N.
Tatkal Scheme
Emergency Quota
1
Literally it means Immediately
Also called as HO (Head Office/High Official  quota
2
Extra charges are levied i.e., 10 % of base fare for Second class and 30 % for all other classes
No extra charges
3
        Availed by any passenger
·         Availed by certain categories of passengers who are in need. Priority for 1) Cancer patients, Central Ministers, State Ministers, MPs, MLAs, other Higher Officials as per government protocol, other sick persons, On duty staff,  elderly women, women travelling alone, pregnant women, students travelling for interviews and children who need assistance in emergency travel situations.

4
Tatkal booking opens at 10 AM for AC Classes and 11 AM for NON-AC Classes on One day in advance of the actual date of journey excluding the  date of journey

Normally application for EQ should be rendered 6 to 12 hours prior to preparation of charts.  It is notified by the zonal Railway authorities on their convenience.

5
No supporting reason is required for booking Tatkal.
Normally the reason for urgency has to be submitted to the authorities who allot the EQ.
6
No request is required to get ticket under Tatkal
Written request must be signed by a Gazetted Officer or by a VIP or a High Official from Central or State Govt.


  iv.        Demurrage and Wharfage


DIFFERENCES BETWEEN
  S.N.
Demurrage
Wharfage
1
Charges levied for detention of Rolling stock beyond the authorized free time, caused either by the consignors in loading or by consignees in unloading consignments.
Charges levied after lapse of a certain period of free time on consignments awaiting dispatch or those available for delivery but not taken delivery of or not removed.
2
These are levied as penalty for detention of Rolling Stock
These are levied as penalty for use of Railways storage space



    v.        Gross Earnings and Gross Traffic Receipts.

DIFFERENCES BETWEEN
  S.N.
Gross Earnings
Gross Traffic Receipts
1
Accrual is the basis.
Actual is the basis
2
Accrued during the accounting period i.e., financial year ( irrespective of whether actually realized or not)
Actually realized during the accounting period i.e., financial year. (irrespective of pertaining to previous year or next year)
3
Represents Coaching Earnings plus Goods Earnings plus Sundry Earnings ( less refunds)
Represents Gross earnings plus Traffic Suspense.
4
Conforms Commercial Accounts
Conforms Government accounts

Thursday, June 21, 2018

Test Balance Sheet


Test Balance Sheet

2016 Station Accounts without books -5 marks


·         Prepared in the Proforma Appendix XIII/Commercial Manual.

·         The TIAs should prepare Test Balance Sheet in respect of both coaching and goods traffic ( at the time of Inspection of Stations) and submit to the Accounts Officer along with their inspection reports.

·         Debit Side :  1) Closing Balance of previous month 2) The 'To-pay' way-bills for parcels and Motor cars eetc received during the current month to date 3) Any special items

·         Credit Side: 1) The collections on account of inward parcels and motor-cars, etc 2) any special credits 3) the outstanding on date.

·         The test balance for the closing period of the month should be made as soon as the returns are closed.

·         The outstanding being detailed on the reverse of the Balance sheet.

&&&&

Traffic Cash Witness


Traffic Cash Witness     

2016 Station Accounts without books -5 marks

·         From Traffic (Commercial) dept

·         Deputed to witness all operations connected with the remittances from the time the cash safes are made over to Cashier or his representative till the cash has been counted.

·         required to protect the interests of Station staff

·         They should not assist the work of counting the cash, except to help the station staff in case of discrepancy.

·         Sign the counterfoils of the CR Notes (Cash Remittance Notes) received with the Station earnings.

·         See that the entries of CR Notes are correctly made in the Cash Office Records ( Traffic Cash Check Sheet)

·         The cash safes should be opened one at a time personally by the Traffic Cash Witness, Cash office representative and RPF/GRP.  Locks and Seals of all the Safes to be examined.

·         Register of cash bags (A-917) - maintained by both Cash office and Cash Witness. All bags bring out from the Cash Safes are entered in that Register duly read out Station Name and painted number.

·         After all the columns in the Register of Bags are filled and signed by Cash witness, Cash office representative & RPF/GPF.

·         The next cash safe should not be opened until this procedure has been completed in respect of the cash safe in hand.

·         Any discrepancies should be brought to the notice of Commercial and Accounts officers for further investigations. But short receipt of cash bags are immediately informed to DRM, Chief Cashier, Traffic Accounts officer along with concerned Station.

·         Till the last moment i.e., counting, checking of empty bags (for any left over cash) etc, Traffic Cash witness should be present.

·         To avoid the above lengthy procedure and laborious manual work involved, the Railways are already moving towards Doorstep banking.

*****


Tuesday, May 29, 2018

Traffic Suspense


Traffic Suspense

2016 year - Station Accounts

             (i) What is Traffic Suspense?  ( 5marks)

(ii) Briefly explain the components of Traffic Suspense (5 marks)

(iii) How is Traffic Suspense cleared (5 marks)

(iv) Do you have any suggestions to improve the present system of Traffic Suspense clearance.(5 marks)

ANSWERS

(i) What is Traffic Suspense?  ( 5marks)
                                                                                
Traffic suspense represents the earnings accrued at Stations or otherwise but remains unrealised.

(ii) Briefly explain the components of Traffic Suspense (5 marks)

A) Station Outstandings :- Comprise of freight outstanding in respect of goods  on hand and not in hand, freight and demurrage awaiting realization from major parties such as power houses and State electricity boards, remission orders/CCOs, Credit authority awaited and accounts office debits. (admitted and disputed)

B) Accounts Office Balance sheet - Prepared for the purpose of taking the Carriage Bills into account and of watching their realization from the firms or departments concerned, as also for incorporating in accounts the traffic cash received otherwise than through the Station Balance Sheets (e.g. workshop profit, advertisement fees, sale of grass, fares of coupons sold by Tourist Agents, fares represented by Suburban Tickets sold in Head quarter offices, etc)

C) Cash in transit - Stations take credit in their Balance Sheets for cash realized by them in the month irrespective of whether it is remitted to and acknowledged by the Cashier in that month or in the subsequent month. Such station cash for which credit has been allowed to the Stations in one month but, which has been received in the Cash Office after the third of the following month and consequently included in the General Books in the following month, is called Cash in transit.

D) Demands recoverable - Purpose to bring into account all dues pertaining to
 (a) Land rent charges for Engineering and commercial plots. (b) Interest, maintenance charges and inspection charges for sidings. (c) Rent of buildings. (d) Maintenance charges for ROBs, FOBs and level crossings.

E) Miscellaneous


(iii) How is Traffic Suspense cleared (5 marks)

·         Admitted debits  are cleared by (i)  Paid in cash by the staff responsible;
(ii) Recovered through the salary bill of the staff responsible;(iii) Transferred to another station; (iv) If irrecoverable, the same should be written off by the competent authority. 

·         Objected debits:  - Clearance – On receipt and after examination in the Outstanding branch, the case is sent to TAO, where if the objection is found valid, necessary credit advice will be issued to the Station, who will take special credit in the Balance sheet on hand on its authority, sending the same in support of special credit.  If the objection is found incorrect, the case will be returned to the outstanding section with remarks rebutting the objection and the outstanding branch will inform the Station Master to bring the same under Admitted Debit and arrange to clear the debit.

·         Freight outstanding on goods/parcels on hand – cleared through delivery to the consignees. In the case of consignees not forthcoming for taking delivery, disposal in arranged by transfer to LPO or Auction Sale. For consignments received without invoices, booking stations are referred to ascertain the names of consignees for ensuring delivery

·         Freight outstanding on goods/parcels not to hand – Efforts are one made to trace them by reporting the matter to the Booking Station / Last train formation stations and also to the Claims branch.

·         Freight of invoices /PWP awaiting clearance through certified overcharge sheets.- cleared through certified overcharge sheets/special credits in Balance Sheets vice previous accountal of Memo deliveries etc.

·         Demurrage and  wharfage awaiting clearance through remission orders. – cleared on the basis of remission only as and when received.

·         Outstanding recoveries from power houses etc against match deliveries etc – to clear , it is enjoined upon the Station to arrange the periodic reconciliation with the Siding owners.(power houses) and arranging recovery of the net dues and adjustment of the balance through, certified overcharge sheets etc.

·         Imprest cash  -  These outstandings are continuing in nature.  However , obsolete tariffs and time tables etc are returned and credit taken for the value thereof.

·         Balances under AOB should normally be cleared within 3 months as these mostly pertain to Bills issued to Govt depts/ministries.  These should be pursued vigorously. On occasions, the Government depts dispute the debits such as those arising from revision charges for haulage of postal vehicles. These should be reported to Railway Board promptly for taking up with the Ministries concerned at higher level.

·         Duly watching the items under Demands Recoverable and pursuing with the parties if delays in realisation.
·          
(iv) Do you have any suggestions to improve the present system of Traffic Suspense clearance.(5 marks)
1.   PCCM to be strengthened. Non-availability of qualified TIAs in some Zonal Railways resulting in having no PCCM Sr.TIAs.

2.   Quarterly meetings should be held at CCM level with Sr.DCMs/ CIs/ Sr.TIAs.

3.   Court cases are to be monitored at appropriate level.

4.   Records pertaining to Disputed debits/ court cases are to be preserved irrespective of preservation time prescribed by Codes/ Rules.

5.   In case of Admitted debits of staff, recovery to be commenced and in case of retirements, ‘No Due Certificate’ to be obtained from Traffic Accounts Branch.

6.   Efforts to be made to recover from settlement dues/ relief of pension.

*****