IRPSM - Indian Railway Projects Sanction & Management

IRPSM

Ø Full form is “Indian Railways Projects Sanctions & Management.

Ø That means it has two broad divisions.  1) Sanctioning of new projects i.e., Works Programme and2) Management/Monitoring of such sanctioned Projects.Web based application i.e., usable only with an internet connection and uses HTTP (Hyper-Text Transfer Protocol) as its primary communication protocol.

Ø Developed by CRIS, New Delhi ( All the system administration functions, viz Operating System, Database, Application Server besides day to day operation – responsibility of CRIS)

OBJECTS OF IRPSM

Ø Online creation and forwarding of “NEW WORKS” proposals from the Zonal Railways and Production Units to the Railway Board duly replacing the existing manual system.

Ø Modifications to the “Works in Progress”

Ø Printing of Works programme, Pink Book and other sanction books after sanction by Railway Board.

Ø Monthly updatingof status of various works by Executing agencies like Sr.DEN, Sr.DOM etc.

Ø Monitoring of all Works/Projects.

TYPES OF USERS

LEVEL/USER	PLAN HEAD CO ORDINATOR	WORKS PROGRAMME CO ORDINATOR	SANCTIONING AUTHORITY
DIVISION	Branch officers like Sr.DOM, Sr.DME etc	Sr.DEN/Co	DRM
ZONAL RAILWAY	PHODs	CPDE – Chief Planning & Design Engineer	GM
RAILWAY BOARD	-	EDCE(G) – Executive Director Civil Engineering (General)	Railway Board & Minister for Railways

List of Plan Heads and Plan Head Co-ordinators

PH No	PH Name	Plan Head Coordinator
		Divisional	Zonal Rly/PU
11	New Lines	Sr.DOM	COM
14	Gauge Conversion
15	Doubling
16	Traffic Facilities
35	Electrification Projects
81	Metropolitan transport projects

PH No	PH Name	Plan Head Coordinator
		Divisional	Zonal Rly/PU
29	Level Crossing Gates	Sr.DEN/Co	CTE
30	ROB/RUB		CBE
31	Track Renewals		CTE
32	Bridge Works		CBE
51	Staff Quarters		PCE
52	Staff Amenities		PCE
64	Other Specified works		PCE

PH No	PH Name	Divisional	Zonal Rly/PU
17	Computerisation	Sr.EDP	CCM
33	S & T	Sr.DSTE	CSTE
36	Other Electrical Works	Sr.DEE	CEE
42	Workshops	Sr.DME	CWE
53	Passenger amenities & other rly. User amenities	Sr.DCM	CCM

IRPSM @ DIVISIONAL LEVEL

Ø Creation of “New Works” proposal with justification & Abstract Cost.

Ø Forward to Finance (Sr.DFM) for vetting.

Ø Sanction of Proposal  - by DRM (if within DRM powers)

Ø Forwarding of proposals to Zonal Railway ( If beyond DRM’s powers)

Ø Adding all the Works sanctioned under DRMs powers – to the list of “IN PROGRESS” works in IRPSM.

Ø Assigned unique Project ID as explained below.

Ø Reporting of status every month for each work by respective Exexutive Agency.

Ø Generation & Printing (if desired only) of Works Programme reports.

IRPSM @ ZONAL RAILWAY LEVEL

Ø Examination and processing of “New Works” proposals as received from Divisions will be forwarded by CPDE – Chief Planning & Designs Engineer the respective Zonal Plan Head Co ordinators.

Ø Creation of “New Works” proposals.

Ø Forward to Finance (FA&CAO) for vetting.

Ø The vetted proposals forwarded by Plan Head Co ordinators will be checked and then forwarded to GM through PCE for Sanction.

Ø Sanction of Proposal  - by GM (if within GM powers)

Ø Forwarding of proposals to Railway Board ( If beyond GMpowers)

Ø Adding all the Works sanctioned under GM powers – to the list of “IN PROGRESS” works in IRPSM.

Ø Assigned unique Project ID as explained below.

Ø Defining Funds availability & Sanction limits for Zonal Railway HQ & Divisions.

Ø Reporting of status every month for each work by respective Exexutive Agency.

Ø Generation & Printing (if desired only) of Works Programme reports.

IRPSM @ Railway Board Level

Ø Forwarding of proposals received from Zonal Railways by EDCE(G) to Nodal Directorates for respective Plan Heads.

Ø On line shortlisting, Recommedning& Forwarding to EDCE(G)

Ø Above 5 Crores each -  Proposals forwarded by Nodal Directorates to EDF(X) – I & II for Finance Concurrence.

Ø Below 5 Crores each – Online shortlisting, recommending & forwarding to EDCE(G) by Nodal Directorates through concerned AMs (Additional Members) for Plan Heads.

Ø Compilation of all shortlisted proposals (Below 5 Crores each) by EDCE(G) for meeting of AM’s committee

Ø At any time, ON LINE YELLOW SLIP can be attached on-line and file can be moved out of the normal path for consultation.  All yellow slip communications will be kept off the general record.provision for the off-the-record consultation on Proposals.

Ø Such shortlisted & recommended proposals for each Plan Head with On line consent and remarks of Finance will be processed by Nodal Directorates through EDCE(G) on the file for approval of Board &Honorable Minister for Railways.

Ø Assigned unique Project ID as explained below.

UNIQUE PROJECT ID  - 14 DIGIT

1	2	3	4	5	6	7	8	9	10	11	12	13	14
Zonal Rly		Division		Plan Head		Year of sanction		Authority sanctioned (like GM,DRM etc)	Executing Agency (Like Sr.DEN or Sr.DOM)		Serial Number

UNIQUE PROJECT ID  - 14 DIGIT  -

an example of Passenger Amenities Work (Plan Head 51) Sanctioned by GM in Mumbai Division of Central Railway

0	1	0	2	5	1	1	6	3	0	0	0	0	7
Central Railway		Mumbai Division		Plan Head		2016-17		GM	Not identified		Serial Number

Hence Project ID for the above work is “01025116300007”

ADVANTAGES OF IRPSM

Ø A paperless office .  All files will move online without involvement of physical files.

Ø Completely reduce transit time of file from one office to another.  Proposals reach Boards office within no time.

Ø All requisite justification, plans, drawings, sanctions and permissions will be attached to the proposals.

Ø Online monitoring the work in progress of all the works.