Checklist - Before calling Works Tenders
Tenders are not to be called without satisfying the following checklist
Drawings - Approval of Detailed Drawings
Estimates - Sanction of Detailed Estimates
Tender Schedule - Prepared
Funds - Availability
Project / Work Site - Availability (without any encumbrance)
Materials - Availability
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Check List for creation of temporary posts / Work charged posts
Prescribed Pro-forma.
Justification (Purpose, quantity assessment, existing manpower, the present system of doing the same activity, checking the possibility of outsourcing the same, if it is economical)
Yardstick or norms
Administrative approval of PHOD.
For Division operated posts, concurrence from Associate finance and administrative approval of DRM.
Financial implications for the operation of posts for one year (Mean of Pay Cell 1 and Pay Cell 10 of 7th PC Matrix and % DA as on date. (for Temporary posts only)
Equivalent matching surrender.
Existing manpower for the same activity
Routed through the Personnel branch.
Head of account / Classification of expenditure ( Revenue or Capital)
Availability of funds under the above head of account.
Authority i.e., item of Model SOP - Schedule Of Powers
Sanctioning authority as per the above SOP item
Mode of filling up the post
Any other relevant points
In addition, the following checks are for Work charged posts
Financial implications for the operation of posts for one year taking Mean Pay of Pay Cell 1 and Pay Cell 10 of 7th PC Matrix, % DA as on date, HRA, TA, DA on TA, 12% leave salary on Mean Pay and 4.17% gratuity on Mean Pay and DA thereon.
Showing availability of funds /provision in relevant works for creation duly vetted by Associate Finance.
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