Official Language policy
10% of the total marks of paper in LDCE or 70% exam must be set on official language policy
But answering question is not compulsory.
Answers to such questions can either be in Hindi or English.
Please click here for attempting questions
on Official Language policy
http://www.rajbhasha.gov.in/en
1. Compliance of Section 3 (3) of OL Act, 1963 i.e., the following documents have to be issued in bi-lingual form (Hindi & English) by all Central Government offices throughout the country.
a) Resolutions
b) General Orders (incl: circulars, reservation charts, notices & memoranda)
c) Rules
d) Notifications
e) Administrative reports/press communiqué
f) Administrative and other reports and official papers laid before Parliament
g) Contracts & Agreements
h) Licenses
i) Permits
j) Tender notice
k) Tender form
2. Compulsory training for acquiring working knowledge of Hindi - for non Hindi speaking employees ( Group C & above)
3. Compulsory training in Hindi Typewriting & Stenography - staff working in respective fields
4. Question papers for all Dept promotional exams (LDCE, 70% Exam etc) - should be in bi-lingual form
5. 10% of Total marks of paper either in General Knowledge or Professional ability must be set on OL policy. But answering question is not compulsory. Answer to such question can be either is in Hindi or English.
6. Interviews - Option of Hindi should be given to candidates
7. The following should be in bi-lingual.
a) Rubber stamps
b) Office seals
c) Standard Forms
d) Description on items of stationery/Sign boards/Name boards / Name badges
8. International form of Indian Numerals i.e., 1,2,3.........9 ( Instead of Devanagari numerals i.e., १, २, ३....... ९ ) - should be used in official transactions.
9. Letters received in Hindi - Reply in Hindi only.
10. Applications/appeals/representations given in English, but signed in Hindi - Reply should be in Hindi by administration.
11. Computers & other electronic equipment - Purchased with bi-lingual facility only.
12. Letters to State Govt offices located in A & B regions - should be in Hindi. In case the letter is English, it should have a Hindi translation also.
***
Steps taken by Indian Railways - To promote the use of Rajbasha
1. Imparting Hindi language training to the staff - to increase the use of Hindi in original correspondence & internal work.
2. Increasing the use of Hindi medium for general training programme.
3. Preparing various incentive schemes & doing developmental work.
4. Provision of software application in computers for encouraging working in Hindi.
5. Setting up of Hindi libraries.
6. Conducting various Hindi competitions like Essay writing, Antyakshari, Quiz etc.
7. Conducting Hindi Samaroh & awarding prizes to staff for doing exemplary work in Hindi.
8. Operating Rajbasha shield scheme to encourage the units/Divisions in using Hindi.
9. Conducting examinations like Prabodh/Praveen/Pragya/Parangat for staff.
CHS - Central Hindi Samiti (informal called as KHS - Kendriya Hindi Samiti
∙ Apex body - implementation of Hindi as Official Language.
∙ Object: for providing macro-level guidance in policy formulation and for overseeing the implementation of policy decisions by ensuring inter-Ministerial and inter-Departmental coordination for the implementation of Official Language Policy, the Official Language being Hindi.
∙ Chairperson - Prime Minister, Vice Chairman - Home Minister
∙ Members - Total 41 - Includes Minister of State for Home, 6 Central Ministers, 6 Chief Ministers (two each from Regions ‘A’, ‘B’ and ‘C’ respectively) , MPs, Senior Officials and Hindi experts
Administrative Control - • Functions under the Ministry of Home Affairs through Department of Official Language (DOL)
Purpose / Objective: To advise on policy matters for promotion and progressive use of Hindi and To guide implementation of Official Language Policy at the national level
Major Functions
• Reviews overall progress of Hindi in Central Government
• Recommends policy measures to strengthen Hindi usage
• Advises on training, terminology, and public communication in Hindi
• Encourages Hindi in administration, education, and public life
• Coordinates efforts of Ministries, States, and institutions
Advisory body - Provides policy direction; does not implement day-to-day work
Tidbits - Official Language policy
✔ Article 343(1) of Constitution of India - Hindi in Devanagari script is the Official Language. (Dev - God, Nagari - Town) . As per Section 3 of OL Act 1963 and the Schedule read with Article 343 of the Constitution:
✔ Numerals - International form of Indian Numerals like 1,2,3.........9 (Instead of Devanagari numerals i.e., १, २, ३....... ९)
✔ Language used in Supreme Court - English
✔ 8th Schedule of Constitution - 22 languages are recognized as Official languages.
✔ Official Language Act - 1963 (as amended in 1967)
✔ Official Language Rules - 1976 - Applicable to entire India
✔ Letters received in Hindi to be answered in Hindi - 100 %
✔ 14th September - Hindi Diwas - on this day in 1949, Constituent Assembly adopted Hindi as Official Language.
✔ Rule No. 6 of Official Language Rules, 1976 - It shall be the responsibility of the persons signing such documents to ensure the same are made, executed or issued in bi-lingual. It is one of the items of the Parliamentary committee on OL.
✔ Rule No. 12 - Implementation of OL - Responsibility lies in the Administrative Head of Office.
Total number of Rules - 12
✔ CPOL -Committee of Parliament on Official Languages - 30 members ( LS -20, RS-10)
✔ Representation may be submitted by the employee in Hindi. If so, the reply should be in Hindi only.
✔ Kendriya Hindi Samithi (KHS) - Apex body - Chairman is Prime Minister.
Regions A, B, & C – Section 8 of Official Language Act, 1963
Region A - 9 States & 2 UTs
Remember BIMARU – Bihar, Jarkhand, Madhya Pradesh, Chattisgarh, Rajasthan, Uttar Pradesh, Uttarakhand, - 7 Staes
Remember - H2 - Haryana & Himachal Pradesh – 2 States
New Delhi , Andaman Nicobar Islands – 2 UTs
Region B - 3 States & 3 UTs
Remember Western India - Gujarat, Maharashtra, Dadra Nagar Haveli, - 3 States & Uts
Punjab, Chandigarh, Daman & Diu - 3 States & UTs
Region C - Sates and UTs other than those referred to in A & B Regions
Official Language - Part 17 - Total Articles 9 (2+3+2+2)
Section 3 (3) of OL Act 1963 - Bilingual
(3) Notwithstanding anything contained in sub-section (1), both Hindi and the English language shall be used for–
(i) resolutions, general orders, rules, notifications, administrative or other reports or press communiques issued or made by the Central Government or by a Ministry, Department or office thereof or by a corporation or company owned or controlled by the Central Government or by any office of such corporation or company;
(ii) administrative and other reports and official papers laid before a House or the Houses of Parliament;
(iii) contracts and agreements executed, and licenses, permits, notices and forms of tender issued, by or on behalf of the Central Government or any Ministry, Department or office thereof or by a corporation or company owned or controlled by the Central Government or by any office of such corporation or company.
Proficiency in Hindi - Rule 9 of OL Rules 1976
An employee shall be deemed to possess proficiency in Hindi if:-
he has passed the Matriculation or any equivalent or higher examination with Hindi as the medium of examination ; or
he has taken Hindi as an elective subject in the degree examination or any other examination equivalent to or higher than the degree examination; or
he declares himself to possess proficiency in Hindi in the form annexed to these rules.
Working Knowledge - Hindi - Rule 10 of OL Rules 1976
A. Passed 10th class or higher examination with Hindi as one of the subjects (2nd or 3rd)
B. Passed Pragya examination conducted under Hindi Teaching scheme.
C. If He/She declares himself/herself to have such knowledge in the form annexed to these rules.
Differences between Working Knowledge and Proficiency
Committee on Official Language or
CPOL -Committee of Parliament on Official Languages
• Constituted after 10 years from the date Section 3 of the Official Languages Act comes into force.
• Formed by a resolution of Parliament passed by both Houses.
• Resolution requires prior sanction of the President.
• Total Members: 30
20 from House of the People (Lok Sabha)
10 from Council of States (Rajya Sabha)
• Members are elected by Proportional Representation through Single Transferable Vote (STV) system.
• Main Function:
To review the progress in the use of Hindi for official purposes of the Union.
• The Committee submits its report to the President.
• The President causes the report to be:
Laid before both Houses of Parliament
Sent to all State Governments
• After considering:
Committee’s report
Views of State Governments
• The President may issue directions based on the report. • Such directions must not contradict Section 3 of the OL Act, 1963
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