Parameters in IR -
OR, PEI, TOR, SFC & SEC
By Nageswara Rao, 9492432160
O.R. - Operating Ratio
" What cannot be measured, cannot be managed" By Peter Drucker/ Deming
"If you cannot measure it, you can’t improve it" By Lord Kelvin
Questions:
1. What is Operating Ratio? How it is calculated?
2. Computation of the Operating Ratio from the set of figures given in the problem.
3. Is the OR, the best financial ratio to show the performance of Railways? If the answer is No, what is the reason and which one is the alternative one?
4. Can we extend the O.R to the Divisions in replacement of PEI (Performance Efficiency Index)? If so what are the mechanisms and the benefits that accrue to Railways?
Now let's check the answers:
1. What is the Operating Ratio? How it is calculated?
Note: True expenses in an accounting period whether or not actually disbursed. That means excludes Suspense. That is Accrued expenses.
Note: true or accrued earnings in an accounting period whether or not actually realised. That means excludes Suspense.
Gross Working Expenses
Gross Earnings
Advantages of Lower OR: Helps in generating internal resources for meeting requirements of Plan Expenditure on Safety (RSF), Amenities to Passengers & Staff (D.F), and other Capital investments such as laying of new lines, acquisition of Rolling Stock, etc (Capital Fund).
In the year 2005, Indian Railways, changed its accounting policy for the lease charges. The lease charges have been broken into two parts - capital and revenue. While revenue has been charged to working expenses (Demand No.9G), the capital portion is separately provided for in the capital budget ( Plan Head 2200-Leased assets - Payment of capital component of lease charges to IRFC, etc.). This has resulted in the reduction of working expenses and the operating ratio.
Maximizing the traffic earnings inter-alia including rationalization of fare and freight tariff;
Effective marketing strategies to capture more and more traffic;
Creation of additional capacity
Optimum utilization of the existing rail infrastructure.
Contain the expenditure through diverse means including strict economy and austerity measures;
Improved manpower planning;
Inventory management;
Optimizing the fuel consumption.
2015-16 - 91.25 %
2016-17 - 90.48 %
2017-18 - 96.5 %
2018-19 - 98.44 %
2019-20 - 97.29 %
2020-21- 98.36 %
2021-22 -98.93 % (Target)
Glossary - Excerpts from Finance Code Para No.308 - better to understand Operating Ratio and Railway finances.
Credit Side |
| Debit Side | Net of Credit & Debit |
(i) Coaching Earnings (less refunds) |
| (x) Ordinary Working Expenses = Expenses booked under final heads, excluding appropriation to DRF & Pension Fund |
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(ii) Goods Earnings (less refunds) |
| (xi) Appropriation to Depreciation Reserve Fund. |
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(iii) Traffic Earnings = (i)+(ii) |
| (xii) Appropriation to Pension Fund. |
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(iv) Sundry Other Earnings / Other than Traffic Earnings. |
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(v) Gross Earnings = (iii)+(iv) = true or accrued earnings in an accounting period whether or not actually realized. |
| (xiii) Gross Working Expenses = (x)+(xi)+(xii) = True expenses in an accounting period whether or not actually disbursed. | (xviii) Net Earnings =(v) - (xiii)
O.R = (Xiii) /(v) x 100 |
(vi) Suspense. |
| (xiv) Suspense. |
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(vii) Gross Receipts = (v)+(vi) = Earnings actually realized during an accounting period. | 271 | (xv) Gross Expenditure = (xiii) + (xiv) = Working Expenses actually disbursed during an accounting period. |
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(viii)Misc. Receipts = Guarantee recoverable from State Govts. + Other Misc. Receipts, such as Govt. share of surplus profits, sale of land of subsidized companies, receipts from surcharge on Passenger fares, etc. |
| (xvi) Misc. expenditure = Surveys + Land for subsidized companies; subsidy + other Miscc Railway expenditure, Appropriations to Pension Fund relating to Railway Board and Miscc establishments booked under grants 1 & 2 and payments to worked lines. |
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(ix) Total Revenue Receipts = (vii)+(viii).
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| (xvii) Total Revenue Expenditure = (xv)+(xvi). | (xix) Net Receipts = (ix) - (xvii). |
Net Receipt is nothing but Surplus. (Till 2017-18, Net Receipts minus Dividends is equal to Surplus. From 2017-18 onwards, the Dividend payment is not required due to the merger of the Railway Budget with the General Budget)
Appropriation of Surplus: The surplus will be appropriated to Development Fund, Railway Safety Fund, Capital Fund, RRSK, and latest created fund " Railway Liability Reserve Fund.
Comparing O.R of different Zonal Railways: It is not possible to compare the O R of one Zonal Railway with another Zonal Railway due to several factors such as Floods, Accidents, and other special factors. Hence it is better to compare OR of a particular Zonal Rly on Year - Over - Year (YOY) basis.
In simple terms, the Operating Ratio is calculated based on the following glossary terms only
Denominator | Numerator (Gross Working Expenses) |
Gross Earnings | OWE - Ordinary Working Expenses i.e., erstwhile Demands 3 to 13 and Appropriation to DRF & Pension Fund i.e., erstwhile D.No.14 |
Formulae of OR = Gross Working Expenses \ Gross Earnings x 100
Forget the following Glossary terms of calculation of O.R.
2. Working out the following from the set of figures as given below.
i) Operating Ratio ii) Net Receipts or Surplus/Shortfall
Details | Amount(In Crores of Rs.) |
1. Gross Receipts | 1400 |
2. Suspense - Earnings | 150 |
3. Misc. Receipts | 50 |
4. Expenditure (Actual basis) | 800 |
5. Suspense - expenses | (- ) 50 |
6. Appropriation to DRF | 65 |
7.Appropriation to Pension Fund | 85 |
8. Misc. Expenditure | 25 |
9. Appropriation to D.F. | 150 |
10. Appropriation to R.S.F. | 100 |
11. Appropriation to Capital Fund | 150 |
Solution:
i) Operating Ratio
Formulae of OR = Gross Working Expenses / Gross Earnings x 100
Gross Earnings = Gross Receipts minus Suspense
Hence 1400 - 150 = 1250 is Gross Earnings.
Gross Working Expenses = Ordinary Working Expenses(OWE) + App. to DRF & P.F
Ordinary Working Expenses ( OWE) = Actual Expenditure minus Suspense
= 800 - (-) 50 = 850 (Note: Minus of Minus = Plus)
Gross Working Expenses = OWE + App. to DRF & Pension Fund.
Gross Working Expenses = 850 + 65 + 85 = 1000
Hence O.R . = 1000 / 1250 x 100 = 80 %
ii) Net Revenue
Net Revenue = Total Revenue Receipts - Total Revenue Expenditure
Total Revenue Receipts = Gross Receipts + Misc Receipts.
= 1400 + 50 = 1450
Total Revenue Expenditure = Gross Expenditure + Misc. Expenditure
Gross Expenditure = 800 + 65 + 85 = 950 and Misc. Expenditure = 25
Total Revenue Expenditure = 950 + 25 = 975
Net Revenue/Net Receipts/Surplus = Total Revenue Receipts - Total Revenue Expenditure
Net Revenue/Net Receipts/Surplus = 1450 - 975 = 475
Note: Appropriation to Development Fund, Railway Safety Fund & Capital Fund will not be considered for calculation of Operating Ratio/Net Revenue/Surplus.
3. Is OR, best financial ratio to show the performance of Railways ? If the answer is No, what is the reason and which one is the alternative one?
Rly. | Capital at Charge | Gross Earnings | Gross Working expenses | O.R. | ROR- Rate of Return/ROCE-Return on Capital Employed |
A | 1000 | 200 | 150 | 75 % | 5 % i.e., Rs.50 profit on Capital of Rs.1000 |
B | 5000 | 2000 | 1600 | 80 % | 8 % i.e., Rs.400 profit on Capital of Rs. 5000 |
Considering the Operating Ratio as an efficient indicator, Railway "A" is more efficient than Railway "B". But taking ROR/ROCE i.e., an indicator of utilization of Capital, Railway "B" is more efficient than Railway "A".
If so, as mentioned in Para 511 of Indian Railways Administration and Finance - An Introduction, Return on Capital i.e., percentage of (revenue) surplus to Capital-at-charge is the true indicator to judge the financial performance of Indian Railways.
4. Can we extends the O.R to the Divisions in replacement of PEI (Performance Efficiency Index)? If so what are the mechanisms and the benefits that accrue to Railways?
DIVISIONS and PEI - Performance Efficiency Index
Demands 3 to 12
Originating Earnings
Differences between |
Operating Ratio - O R | Performance Efficiency Index – PEI |
1. D.No. 3 to 13 considered | 1. D.No. 3 to 12 only considered. |
2. Taken into the Apportioned Earnings | 2. Taken into the Originating Earnings. |
3. Appropriation to DRF & Pension Fund are considered. | 4. Not taken into the account of appropriation to DRF & Pension Fund. |
For Zonal Railways | For Divisions |
Note: In some Zonal Railways like SCR, D.No.13 is also included for calculating PEI.
So, the drawbacks and their solutions for computing the Operating Ratio of their respective Divisions are
1. Appropriation to DRF -
Appropriation to DRF from the Division can be computed as
Capital at Charge on the Division / Capital at Charge on the Zone x Appropriation to DRFF for the Zone. |
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2. Appropriation to Pension Fund - It would be possible to calculate the Appropriation to Pension Fund from the Division based on the
Pensionable employees on Division /Pensionable employees on the Zone x Appropriation to Pension Fund.
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3. Apportioned Earnings - Right now, based on the proportionate distance of consignment or passenger traveled over the Zonal Railways, the apportioned earnings can be calculated for the Zonal Railways. The same mechanism will apply for calculating apportioned earnings for the Divisions based on distances covered among Divisions within a Zonal Railway. With the help of Computers, it can be a very easy exercise.
Finally, it is to contemplate, if the calculation of OR is discontinued and calculate PEI for Zonal Railways too, What are the effects and advantages to the Indian Railways.
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Inventory Control
Covers all phases of Inventory right from Indenting to final issues to Works/Operations.
Two kinds - Periodical and Perpetual.
Helps unnecessary accumulation of materials as well as avoids blocking of Capital.
It is needless to emphasize that all inventory is money locked up forms part of Capital Suspense i.e., Stores Suspense 2071.
Pareto principle: 80:20 Rule
Baseline for ABC analysis in Indian Railways.
Also known as Always Better Control.
Fixing A, B & C categories - Based on their Average Annual Consumption in Zonal Railway.
ABC Analysis in SCR
Category | AAC valuing | Value | Quantity | Monitored by |
A | Above Rs. 40 Lakhs | 70 % | 10 % | PCMM |
B | Between Rs. 5.75 Lakhs and Rs. 40 Lakhs | 20 % | 20 % | CMM |
C1 and C2 | Below Rs. 5.75 Lakhs | 10 % | 70 % | Dy.CMM/SMM |
Steps for better Inventory Control:
Continuous and critical reviews of balances should be done while finalizing new purchases
Invoking option clause in the Purchase Orders.
AACs are to be reviewed duly taking the changes in designs & drawings.
Taking advantage of GeM/IREPS, opt for JIT - Just In Time approach.
INVENTORY TURN OVER RATIO
TOR | 2013-14 | 2017-18 | 2018-19 |
Without Fuel | 14 % | 10 % | 9 % |
With Fuel | 8 % | 8 % | 6 % |
Stores balances mentioned in the calculation of Turnover Ratio comprise of –
Stores in Stock
Stores in Transit
Purchase Suspense
Sales Suspense
Stock Adjustment Account
Practical
1. Calculate Turn Over Ratio of ABC Railway as of 31.03.2022 from the data given below:
Total Issues during the FY 2021-22 = 5000
Stores in Stock as of 31.03.2022 - (Debit) = 700
Stores in Transit as of 31.03.2022 - (Debit)= 5
Purchase Suspense as on 31.03.2022 - (Credit) = 20
Sales Suspense as of 31.03.2022 - (Credit) = 10
Stock Adjustment Account as of 31.03.2022 - (Debit) = 75
Solution:
Turn Over Ratio Formulae
Stores Balances as on 31st March / Total Issues during the year x 100
= 700+5-20-10+75 / 5000 x 100
= 750/5000 x 100 = 15 %
Note:
Normally, TOR in Commercial firms other than Railways is calculated as below
TOR = Total Sales during the year / Average Inventory during the year
Higher the Ratio better the health of Inventory Management of an Organisation or vice versa.
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SFC - Specific Fuel Consumption
Engine:
Train:
Goods | 1.97 Liters per 1000 GTKMs |
Passenger | 3.74 Liters per 1000 GTKMs |
SEC - Specific Energy Consumption
The figures of SECs (Approx), accordingly are:
For every 1000 GTKMs
Mode of Service | SEC |
EMU | 40 KWH |
Passenger | 20 KWH |
Goods | 8 KWH |
SEC - for every 1000 GTKMs 2018-19
Passengers | 18.9 KWH |
Goods | 5.83 KWH |
Factors that affect SFC
Weak Engine
Other factors P.Way, Signaling, Operating facilities
Vehicle Design
Driving techniques
Steps were taken to bring fuel efficiency
Arresting any leakages.
Application of Fuel Kit
High performance & high capacity turbo supercharger
Improved Air Cooler
Improved Piston and Piston ring
Use of Multigrade oil
Minimum inventory in RCDs - From 15 days to 5 days
Use of B-5 blended HSD - 5 % Bio Diesel
Fuel pattern - Cheaper RCDs are fuelling more to Diesel Locomotives to avoid fuelling at costlier RCDs
Withdrawn overaged WDMs Locomotives from mainline services
DPC - Driving Power Car of DEMU train - Conversion to dual-fuel i.e., Diesel + CNG
Auxiliary Power Unit - introduced in Diesel Locomotives - for automatic shutting down of Diesel Locomotives while standing idle.
CReDI - Common Rail electronic Direct Injection - Developed & Fitted in Diesel Locomotives
Developing alternative fuel systems like Traction, and Solar Power to reduce the consumption of Diesel.
IROAF - Indian Railways Organization of Alternate Fuels, Chennai - Developing the alternative fuel.
The performance of Loco Pilots are being monitored regularly.
Monitoring of idling of Locomotives has been started through REMMLOT - REmote Monitoring and Management of LOcomotive and Trains fitted in Locomotives.
All overaged Broad Guage Diesel Mixed Traffic Engines (WDM2) locomotives have been withdrawn from mainline service.
Retro-fitment of Microprocessor control system in diesel Locomotives has been executed to achieve fuel efficiency.
Miller cycle-based turbochargers and Variable Turbine Geometry (VTG) Turbochargers have been developed for ALCo locomotives to achieve fuel efficiency.
Solar Energy
Indian railways has planned for 1000 MW of solar power plants by 2020-21 with 500 MW at railway rooftops for non-traction use and 500 MW land-based for mostly in traction use.
The solar power from land-based plants shall be mostly used in train operations.
IROAF is implementing the provision of Solar Panels on the rooftop of coaches and Brake Vans of freight trains for taking up part of hotel load (electric lighting and fans load).
In Goods train, Solar Panels on a trial basis have been fitted on the rooftop of 50 Nos. Guard Brake Vans.
In passenger Trains, Solar panels on a trial basis have been fitted on the rooftop of 06 Nos. Trailer Coaches of Diesel Electric Multiple Units (DEMU).
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Ratios in Indian Railways
Ratio | Unit | 2017-18 | 2018-19 | Good, if it is | Remarks |
Operating Ratio | % | 98.44 | 97.29 | Less | GWE/GE x100 |
Operating Ratio - Coaching | % | 181.20 | 192.49 | Less |
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Operating Ratio - Freight | % | 58.83 | 58..72 | Less |
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Rate of Return on Capital | % | 0.51 | 1.08 | More | Net Receipts/Capital at charge & Investments from Capital Fund x 100 |
Working Ratio | % | 92.5 | 91.9 | Less | compares the operating expenses to its revenue. |
Debt servicing as % of OWE | % | 13.2 | 13.6 | Less |
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Passenger yield /PKMs | Paise | 41.3 | 44.13 | More |
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Freight yield/NTKMs | Paise | 163.83 | 165.98 | More |
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Wagon Turn Round (BG) | Days | 5.21 | 5.00 | Less |
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Average speed of Goods train | KM/Hour | 23.3 | 23.2 | More |
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SFC (per 1000 GTKMs) - Passengers | Litres | 3.53 | 3.74 | Less |
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SFC (per 1000 GTKMs) - Goods | Litres | 2.01 | 1.97 | Less |
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SEC (per 1000 GTKMs) - Passengers | K.wts hrs | 19.4 | 18.9 | Less |
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SEC (per 1000 GTKMs) - Goods | K.wts hrs | 5.89 | 5.83 | Less |
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Turn Over Ratio (without fuel)- Stores | % | 10 | 9 | Less |
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Turn Over Ratio (with fuel)- Stores | % | 8 | 6 | Less |
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Ratio of Group C to Group erstwhile Group D | Ratio | 90:10 | 89:11 | More | Out of 100 staff, 89 belongs to Group C and 11 belongs to erstwhile Group D. in 1950-51, it is 25:75 |
Ratio of staff cost to OWE | % | 61 | 59 | Less |
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