Private Cash - Commercial Department

 

Private Cash - Commercial Department

• Source: Click for Private Cash - Railway Board letters 

• Railway Board Master Circular No. 65 of 2013 dated 17.10.2013 

• Commercial manual Para 2429 says   

“Keeping of private cash in station safe, etc., forbidden.—Private cash should not be kept in the railway cash chest, drawers, ticket tubes, cash safes etc. If any such amount or extra cash, whether stated to be private or otherwise, is found by the supervisory staff or inspecting official, it should be remitted to the cash office.

The staff working in booking offices, parcels offices and goods sheds, whose duties actually involve cash transactions with the public, must declare in writing their private cash daily before they take up their duties in the station diary or in the cash book or in a separate register to be maintained for this purpose. The specific categories of staff to whom these instructions apply, will be notified by the railway administrations concerned. 

• Ceiling of Private Cash (Revised in 2013 Oct)

Category	Ceiling of Private Cash
Stationary Staff	Rs. 750
Mobile Staff	Rs. 2000

  

• In case, staff required to carry the amount more than ceiling, specific endorsement with the actual amount carried must be made in the relevant record by the concerned supervisor.  

• Declaration of Private cash in the relevant register - Both in figures and in words. 

• Private Cash - The following categories of staff who handle cash are:

1. Parcel clerk, ECRC, Booking clerk, Goods clerk, Siding clerk

2.  TC, HTC, Chief Inspector of Tickets (Station), TTE, Conductor, Guard, Assistant Guard, CTI, Coach attendant incl: Electrical staff

3. SM, ASM (who are doing commercial work/duty with cash transactions) 

4. Parcel porter, scaleman accompanying TTE 

5. Bill distributors, Asst. Manager, Manager in moving catering units

6. Markmen

7. Supervisors who handle Cash 

• Zonal Railways can add any other categories of the staff to the above list, if they so feel. 

Key Points for MCQ:

1. Ceiling of Private Cash - Stationary staff - Rs.750 

2. Ceiling of Private Cash - Mobile staff - Rs.2000

3. Para 2429 of Commercial Manual 

4. Commercial Circular 65 of 2013 

5. Declaration of Private cash in the relevant register - Both in figures and in words. 

6. Zonal Railways can add any other categories of the staff to the list of staff who declare Private cash, if they so feel.  

End

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Stores Contracts - Types (Rate, Running & Fixed Quantity)

 

Stores Contracts - Types 

Rate Contacts - features:

• Supply materials on demand, irrespectively of quantity 

• Supplying the materials during the period of currency of the Contract 

 

• Fixed unit rates 

Running Contracts - features: 

• Specified quantity - with a percentage of tolerance either way 

 

• Supplying the materials during the period of currency of the Contract  

 

• Fixed unit rates  

Fixed Quantity Contracts - features: 

 

• Definite quantity  (in one or more installments) 

 

• Supplying the materials by a definite date 

 

• At the agreed rates. 

Comparison of Stores Contracts 

Type/Feature	Rate Contract	Running Contract	Fixed Quantity Contract
Quantity	Irrespective of (Whatever, the Purchaser demands)	Specified  (with a % tolerance either way)	Fixed  (Definite)
Rate	Fixed	Fixed	Agreed
Delivery Date	As and when ordered  (During the period of currency)	As and when ordered  (During the period of currency)	By a Definite Date  (in One or more installments)

APA - Additional Post Allowance

 

APA - Additional Post Allowance 

• Source: Para 645 to 650 of IREM Volume I, RBA 128 of 2018 & RBE 08 of 2023

• APA stands for Additional Post Allowance 

• New allowance APA Introduced in place of abolished DCA - Dual Charge Allowance  - Based on recommendation of Committee on Allowances of 7th Pay Commission 

• Detailed guidelines for grant of APA in consultation with the Nodal dept of DOP&T - Department Of Personnel & Training. 

• With effect from 01.07.2017

• APA in Higher Post: Difference of existing Basic Pay and and Basic Pay in Higher Post or 10% of his present Basic pay per month whichever is more.  But subject to the sum total of present Basic Pay  and APA does not exceed the Apex Pay i.e., Rs.2,25,000 /-

Practical Example: 

Example: Basic Pay in Present Post - Rs.1,00,000/-  Basic Pay in Higher Post - Rs. 1,20,000 /-.  Calculation of APA is as follows: 

• Difference of Present Pay and Higher Pay  - Rs.1,20,000 minus Rs.1,00,000 = Rs.20,000

• 10% of Present Pay   -   10/100 x Rs.1,00,000 = Rs.10,000 

• Hence APA is Rs.20,000 (which is more beneficial to the Officer than Rs.10,000)

• However it is to ensure that the Present Basic Pay Rs.1,00,000 plus APA Rs.20,000 = Rs.1,20,000 does not exceed the Apex Pay i.e., Rs.2,25,000.  If it is exceeds, the APA is limited to the total of above calculation i.e., Rs.2,25,000

 

• Similar Post: If the Additional Post is at a similar level as his own post, the APA is 10% of the Present Basic Pay subject to the sum total of Basic Pay plus APA does not exceed the Apex Pay i.e.Rs.2,25,000 Per Month.   

 

• Lower Post:  No APA

 

• APA is admissible:   If the duration of the additional charge exceeds 45 days only 

 

• NO APA: An employee appointed to hold the current charge or the routine duties of an additional post, irrespective of the duration of the current charge.  

 

• Additional Post arrangement:  

• Particular vacant post:  Not more than One year 

• Particular Employee:  Not more than Six Months 

• The gap between two successive appointments of a particular employee: Minimum of One year 

• GM powers to grant APA 

• Up to JAG - Maximum period of 6 months 

• SAG          - Maximum period of 3 months 

• For SAG posts - Beyond 3 months, a full justification for the arrangement and the recommendation of PFA should be submitted to the Railway Board for obtaining the sanction.   

 

• If Additional charge of two posts with Hqrs at different stations - The officer may be allowed the TA/DA as may be separately admissible in addition to APA. However, the two posts are mutually independent and are meant for different purposes.  

 

• The APA will count for the purpose of Pension and other Retirement benefits 

Key points for MCQ: 

1. APA stands for Additional Post Allowance 

2. DCA stands for Dual Charge Allowance 

3. New allowance APA is introduced in place of the abolished DCA 

4. Nodal Dept for Establishment matters - DOPT 

5. DOPT stands for Department Of Personnel & Training 

6. With effect from 1st July 2017 

7. APA = Difference between Present Basic Pay and Higher Basic Pay or 10% of Present Basic Pay whichever is more 

8. APA plus Present Basic Pay - Does not exceed the Apex Pay i.e., Rs.2,25,000 

9. Additional charge duration - At Least 45 days 

10. No APA:  Holding an additional post in Lower Grade or holding current charge or the routine duties of an additional post. 

11. Post - Not more than One year 

12. Employee - Not more than Six months

13. The gap between two successive appointments of a particular employee - Minimum One year 

14. GM Powers - SAG Posts - up to 3 months and JAG posts - up to 6 months. 

&&&&&

Income Tax Act - An Introduction

 

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