What is Grant ?

 

                                                        Example: 

Grants	Amount Rs.	Vote of Parliament in
Original Grant	100	Budget Session
Supplementary Grant	20	Winter Session
Residual Modifications	(-) 5	See below Note
Final Grant	115

Note: Residual Modification sanctioned by Competent authority (i.e., Railway Board, GM, etc other than Parliament) i.e., Reappropriations, withdrawals, surrenders, etc, It may be a plus or minus amount. 

Excess Grant:  

• Regularization of Excess Expenditure  (Actual Expenditure in excess of Final Grant)  

• Authority: Article 115 of the Constitution of India 

• Excess grants are made when the expenditure has been incurred after a Financial Year has expired.  

• Actual expenditure incurred (out of Consolidated Fund) in excess of Grant voted by the Parliament will be regularized by: 

• Reasons to be fully explained by the spending authorities. 

• On the recommendation of PAC as a result of scrutiny of Appropriation Accounts of Railways and Audit Report of C&AG.  

• Presented after obtaining the recommendation of the President of India. 

Video Lesson on Operating Ratio

Allocations - New Primary Units

Railway Board introduced New Primary Units, modified existing Primary Units and deleted the existing Primary Units which are not required in Finance Code Volume II ( Revenue classification).  

                Please click the Board's letter here


                             New Primary Units

O.R. - Operating Ratio - Practical -2012 year Question paper

Operating Ratio  (O.R) - Practical problem - 20 marks  - Compulsory

2012 year optional Books & Budget (without Books) Question paper

1. Given below are the financial results of Railways for the years 2007-08 and 2008-09.

                                                Figures in Crores of Rs.

Particulars	2007-08	2008-09
Gross Earnings	71645	79837
Traffic Suspense	75	25
Gross Traffic Receipts	71720	79862
Miscellaneous Receipts	1557	1797
Ordinary Working Expenses-OWE	41033	54349
Appropriation to DRF	5450	7000
Appropriation to Pension Fund	7979	10490
Miscellaneous Expenditure	480	645
Net Revenue	18334	9174
Dividend Paid	4903	4718

a) From the above figures, calculate the Operating Ratio for 2007-08 and 2008-09.

b) Comment on performance of the railway in 2008-09 compared to 2007-08, giving possible reasons for improvement /deterioration.  Calculate the amount available for sourcing of capital expenditure in each year and how is it normally allocated.

Ready reckoner for calculation of Operating Ratio

SN	Particulars	formulae	Amount		SN	Particulars	formulae	Amount	Finding
1.	Coaching Earnings (less refunds)				10	OWE - Ordinary Working Expenses
2.	Goods Earnings (less refunds)				11	Appropriation to DRF
3	Traffic Earnings	(1 + 2)			12	Appropriation to Pension Fund
4	Sundry Other Earnings (less refunds)
5	Gross Earnings	(3 + 4)			13	Gross Working Expenses	(10 + 11 + 12)		O.R = 13/5 x 100
6	Suspense				14	Suspense
7	Gross Receipts	(5 + 6)			15	Gross Expenditure	(13 + 14)
8	Miscellaneous Receipts				16	Miscellaneous Expenditure
9	Total Revenue Receipts	(7 + 8)			17	Total Revenue Expenditure	(15 + 16)		Net Revenue  = 9 - 17

Surplus = Net Revenue minus Dividends paid.  (Shortfall if the figure is negative)

Answer

                                                                  2007-08 year

SN	Particulars	formulae	Amount		SN	Particulars	formulae	Amount
1.	Coaching Earnings (less refunds)				10	OWE - Ordinary Working Expenses		41033
2.	Goods Earnings (less refunds)				11	Appropriation to DRF		5450
3	Traffic Earnings	(1 + 2)			12	Appropriation to Pension Fund		7979
4	Sundry Other Earnings (less refunds)
5	Gross Earnings	(3 + 4)	71645		13	Gross Working Expenses	(10 + 11 + 12)	54462	O.R = 13/5 x 100 = 76.02 %
6	Suspense		75		14	Suspense		0
7	Gross Receipts	(5 + 6)	71720		15	Gross Expenditure	(13 + 14)	54462
8	Miscellaneous Receipts		1557		16	Miscellaneous Expenditure		480
9	Total Revenue Receipts	(7 + 8)	73277		17	Total Revenue Expenditure	(15 + 16)	54942	Net Revenue  = 9 - 17 = 18335

Surplus = Net Revenue minus Dividends paid.  (Shortfall if the figure is negative)

surplus = 18335 - 4903 = 13432

                                                            2008-09 year

SN	Particulars	formulae	Amount		SN	Particulars	formulae	Amount
1.	Coaching Earnings (less refunds)				10	OWE - Ordinary Working Expenses		54349
2.	Goods Earnings (less refunds)				11	Appropriation to DRF		7000
3	Traffic Earnings	(1 + 2)			12	Appropriation to Pension Fund		10490
4	Sundry Other Earnings (less refunds)
5	Gross Earnings	(3 + 4)	79837		13	Gross Working Expenses	(10 + 11 + 12)	71839	O.R = 13/5 x 100 =89.98 %
6	Suspense		25		14	Suspense		0
7	Gross Receipts	(5 + 6)	79862		15	Gross Expenditure	(13 + 14)	71839
8	Miscellaneous Receipts		1797		16	Miscellaneous Expenditure		645
9	Total Revenue Receipts	(7 + 8)	81659		17	Total Revenue Expenditure	(15 + 16)	72484	Net Revenue  = 9 - 17 = 9175

Surplus = Net Revenue minus Dividends paid.  (Shortfall if the figure is negative)

surplus = 9175 - 4718 = 4457

Answers:

1 ) Operating Ratio for year 2007-08 is 76.02 % and for year 2008-09 is 89.98 %

2) i) Possible reasons for deterioration:  11% increase in Earnings is not sufficient to offset the increase of 30 % (average) in OWE, Appropriation to DRF & Pension Fund.  The reason for big jump on expenditure side is attributed to implementation of VI Pay commission w.e.f. 01.01.2006, but implemented in the financial year 2008-09 with retrospective effect.

  ii) Amount available for sourcing of capital expenditure.  -  There is no clear cut rule for distribution of surplus among different funds.  After meeting the requirements of Development Fund, the left over will be allocated to Capital Fund for incurring of capital expenditure. ( to avoid Dividend liability)

year	Surplus	Development Fund	Capital Fund	Remarks
2007-08	13432	1500	11932	Notional distribution
2008-09	4457	1391	3066	Actual distribution ( as per website of Railways)

DRF - Depreciation Reserve Fund

 

DRF - Depreciation Reserve Fund 

• Established in 1924 (April 1st) 

 

• The Oldest Working Railway Fund  

 

• The Previous Name  - The Programme Revenue (The expenditure chargeable till 31.03.1924 was then then shown under DRF from 01.04.1924)  

 

• The first two numerals (Capital classification of 8 Digits)  - 21 

 

• One of the Sources of Finance  

 

• The Uniqueness is, Source is Revenue (Internal i.e., from Railway’s Revenue) and the expenditure is Capital 

 

• Budgeted under - Erstwhile Demand No.14 (Appropriations to Funds)  

 

• Erstwhile Demand No.14 is now renamed as SMH - Sub Major Head 12 (under Major Head 3002 - Indian Railways Commercial Lines - Working Expenses) 

 

• This is a Minor Head under the Major Head 8115  - Depreciation / Renewal Reserve Funds

  

•  DRF Account will be maintained in the books of the Railway and in the office of the Railway Board 

Credits:  

1. Contributed annually from the Railway Revenues (as per the recommendations of RCC – Railway Convention Committee) 

2. The amount realized from the disposal of the original cost (at the Debit of Capital or DF) 

3. The amount of Interest earned on the balance of the Fund.  

Debits:   

1. The cost of replacements & renewals (incl: cost of dismantling, handling & shifting)

2. The cost of replacement of Ballast (incl: improvement type)

3. The cost at debit of Capital or DF of an Asset (other than Land) which is abandoned or disposed without being replaced. 

4. Modernization of Rolling Stock

 

• Balance will be carried from year to year.  

 

• The Railways appropriation to DRF on a Need cum availability basis instead of doing so in a scientific manner duly considering the historical cost, useful life and salvage value i.e., using the Depreciation Methods. 

• This negligible appropriations resulted in creation of SRSF – Special Railway Safety Fund with an amount of Rs. 17000 Crores in 2001 and RRSK – Rashtriya Rail SanrakshaKosh with an amount of Rs. 1,00,000 Crores in 2017-18

Last Ten years contribution to DRF (Rs.in Crores)

Year	Contribution
2013-14	7900
2014-15	7775
2015-16	5600
2016-17	5200
2017-18	1540
2018-19	1000
2020-21	1000
2021-22	800
2022-23	2000
2023-24	1000

—end—