TWO PACKET SYSTEM OF TENDERING
(clause 7 A of GCC - General Conditions of Contract )
Main Object: To assess the tenders technically without being influenced by the financial bids
Shall be adopted wherein tender documents provide for the same.
In the case of the Two Packet system - The Tenderers shall keep the offer open for a minimum period of 90 days from the date of closing of the Tender. (Single Packet, it was 60 days only)
Tenderers submit their offers/quotations in two sealed envelopes.
1) First cover - Technical and Commercial offer - for scrutinizing the capability, possession of appropriate plant & machinery, financial strength, and experience, etc,
2) Second Cover - Financial offer
Both individually sealed packets i.e., technical and financial should be sealed in one envelope.
If the offers of the first packet are found acceptable by the Competent Authority, the second packet shall be opened and the tenders shall be processed for finalization in the normal manner.
If the first packet is not acceptable for the Tender Committee, the second packet (financial bid) of such tenderer will be returned to the party without open.
However if the Tender committee feels clarifications regarding designs, specifications, etc required based on the first packet, discussions shall be held with each tenderer separately, after obtaining approval of the competent authority.
When - Two packet system is adopted
Techno-economic- evaluation: For all works contract tenders requiring Techno-economic evaluation
Above Rs. 10 Crores - Mandatory - If the works contracts tender is valued over and above Rs. 10 Crores. Exceptions are
In cases, where reasons for not following two packet system should be recorded with approval of not below of SAG level Officer and the concurrence of associate finance.
For Tenders valued beyond the tender acceptance powers of SAG/DRM/ADRM/CWM, a decision of the Executive not below HAG in consultation with FA&CAO shall be required.
Below Rs. 10 Crores - Optional - Decided by the Tender Inviting authority with the concurrence of associated finance but keeping in mind item No.1 supra.
Not applicable - to the projects covered by the World Bank loan (for which a separate procedure is prescribed)