Tenders in Works – Types
Open Tenders or Advertised tenders.
Limited
Special Limited tenders.
Single Tender.
Open/Advertised tenders:
ü Open tendering system is the widely used one as it ensures fair competition by which reasonable rates can be obtained. The system of invitation to tender by public advertisement in the most open and transparent manner possible should be used as a general rule and must be adopted. Powers to invite Open tenders Vide item No.6 of part-A of MSOP.
ü Powers have been delegated to officers at different levels to call open tenders.
ü Generally before calling tenders, vetted sanctioned estimate for the work proposed to be tendered for, should be available and also other requirements such as funds availability, approved drawings, site availability, materials to be issued by Deptt etc., . In the absence of sanction of detailed estimate, pre-vetting of tender schedule is to be taken.
Limited tenders:
ü Where for reasons which should be in the public interest, it is considered not practical or advantageous to call for open tenders, Limited tenders may be invited with the concurrence of FA&CAO and approval of competent authority
ü Limited tenders are to be invited from contractors borne on approved list.
ü In S.C.Rly, PHOD/CHOD is having powers to call Limited tenders up to Rs.5 crores in each case, HOD/DRM/ADRM/CSM is having powers up to Rs.1 crore. JAG officers have powers to call LT up to Rs.25 lakhs. At least 10 names should be on the approved list of contractors.
Special Limited tenders:
ü This type of tendering system is adopted for works of specialized nature, works of urgent nature and consultancy works. Finance concurrence is necessary.
ü Special LT will be invited from the specialized and reputed contractors/organizations/agencies.
ü Tenders from whom Special LT are to be invited should preferably be more than six but not less than four.
ü Tenderers need not be borne on the approved list.
Single tender:
ü Single tender is invited in case of emergencies, accidents, breaches involving dislocation to traffic.
ü The powers to be exercised in times of cyclone, floods, accidents, sabotage, enemy action, explosions, cases of extreme urgency such as works or supplies necessary to safeguard life or property or repair damage to track caused by flood breaches, washaways, accidents or other unforeseen contingency so as to maintain through communication.
ü For restoration of traffic within shortest possible time, single tender is invited from the experienced and reputed contractor who has the previous experience of having executed such emergency works.
ü CAO/Con is having full powers to call single tender in case of works of specialized nature only.
ü Finance concurrence is necessary. Estimate provision should be available to meet the expenditure incurred through quotation route.
ü To dispense with calling of tenders for works which are urgent in nature and to accept offers received in response to quotations. Finance concurrence is necessary. Powers have been delegated in Item No.5 – F of part – A of MSOP- works matters.
ü The powers shall be exercised by the officers with their administrative approval. The powers should be exercised sparingly. The circumstances under which quotations have to be called should be spelt out. Quotations should not be for items which can be executed through the existing contracts including zonal contracts. Quotations should not be for fancy items. After finalization of the quotations, work order will be placed on the selected bidder.
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