IT POWERS – RAILWAY BOARD
Authority: Railway Board letter No. 2006/C&IS/Oth./Delegation of Powers/36 (Original 10.12.2008 – amended up to Dec-2025)
1. PROCUREMENT OF PCs
| Authority | Power / Limit |
|---|---|
| GM | No limit on number of PCs |
| PHOD / DRM / CHOD / DG / Head of Unit | Max 10 PCs per FY (additional account) |
| CTIs | As per delegated powers |
Important figures & rules
Replacement → After codal life
(RB letter 2022/AC-II/21 dated 24.03.2022)Cost ceiling (RB Office) → ₹55,000 per PC
(CPU + TFT Monitor)Procurement mode → GeM portal mandatory
Warranty → Minimum 3 years
Software → Licensed, separate copy per PC
Finance concurrence → Required
2. LOCAL AREA NETWORK (LAN) INFRASTRUCTURE
| Authority | Power |
|---|---|
| GM | Up to ₹5 crore |
| DRM / others | No powers under PH-17 |
Preferably secured wireless LAN
Charged as works under PH-17
3. IT APPLICATIONS (PRS / UTS / FOIS etc.)
| Item | Limit / Rule |
|---|---|
| Sanctioning authority | GM |
| Financial limit | ₹5 crore |
| Plan Head | PH-17 (Computerization) |
| Network | RailNet to be used |
| Accountal | Capital |
| Authority | RB letter 2014/F(X)II/10/6-Pt(1) dated 08.05.2024 |
4. AMC – HARDWARE & SOFTWARE
| Authority | Powers |
|---|---|
| GM | Full Powers |
| PHOD / DRM / CHOD | Full Powers |
| SAG (Independent charge) | Full Powers |
AMC charges → Revenue
Warranty preference → 3 years
Finance concurrence → Required
5. PRINTERS & PERIPHERALS
Laser printers liberalized
Separate printer for every PC → Discouraged
Duplex printers preferred
Shared printers encouraged (esp. non-gazetted staff)
6. PURCHASE WITHOUT QUOTATION
| Rule | Limit |
|---|---|
| GFR 2017 – Rule 154 | ₹50,000 per occasion |
Requires certificate of:
Reasonable price
Required quality
Reliable supplier
7. RAILNET & SECURITY
All PCs → RailNet mandatory
Exception → Specific approval of GM / DRM
Security & cybersecurity compliance compulsory
8. PRS / UTS / FOIS – CRITICAL SYSTEMS
Treated at par with Railway traffic communication
24×7 operation mandatory
Breakdowns → Highest urgency
Restoration through communication networks permitted
9. NOMINATED IT OFFICERS
| Jurisdiction | Officer |
|---|---|
| Zonal HQ | Sr. EDPM |
| Divisions | Sr. EDPM / DRM nominee |
| PUs / Units | Sr. EDPM / Unit nominee |
| PRS/UTS/NTES/PMS | CCM/PM |
| FOIS/ICMS/CMS/COA | CFTM |
10. FINANCE & ISSUE AUTHORITY
Issued with Finance Directorate concurrence
Digitally signed by Director ME (C&IS)
Date: 19-12-2025
ULTIMATE EXAM TAKEAWAY
- GM = maximum IT powers
- ₹5 crore (LAN & IT works)
- ₹55,000 per PC
- GeM mandatory
- AMC = Full powers
- ₹50,000 = GFR purchase without quotation
