Railway Accounts Department Examinations

Showing posts with label Traffic. Show all posts
Showing posts with label Traffic. Show all posts

Wednesday, February 2, 2022

Statement - 6A Passenger Revenue statistics & Statement 7A Goods Revenue Statistics

 Statement - 6A Passenger Revenue statistics


  • Prepared monthly. 

 

  • Prepared class wise, gauge wise

 

  • Separately for sub-urban & non-sub-urban traffic 

 

  • Separately for season & ordinary traffic 

 

  • Source documents are Passenger classification return, blank paper ticket return submitted by each Station to the Traffic Accounts Office (TAO)

 

  • Passenger classification consists of 1. Commencing & closing no. of tickets 2. Index No of Non issued tickets, concession tickets, full fare tickets and amount derived there from. 

 

  • After checking & coding in the TAO, they are sent to the compilation office for further processing for preparing Statement 6A.  

 

  • It is helpful in knowing the trend of the passenger traffic, working out average lead, rate per PKM, fixation of fares etc.

 

  • Statement 6A consists of : 

 

  1. No. of Passenger Originating 

  2. No. of Season Tickets Issued

  3. Total no. of Passenger Carried 

  4. Passenger Kilometers 

  5. Passenger Earning from Passenger Carried 

  6. Number and Earnings from Passenger Carried on the System



Statement 7A Goods Revenue Statistics (Advance Information)



  • Deals with the no. of wagons, tonnes originating, tonne kms and earning for detailed commodity heads of revenue carried traffic.  


  • Compiled on originating basis for the Zonal Railway as a whole.

 

  •  Submitted to the Railway Board.  

 

  • Separately for Monthly and Cumulative. 

 

  • Source: Invoices 

 

  • Confined to the Revenue earning traffic only 

 

  • Care should be taken in compiling this statement as it is the first monthly advance information for freight trains. 

 

  •  Any non-mechanised Revenue traffic originating on the railway should be included in this statement and also shown in a separate Annexure.  

 

  • 7A Statement consists of : 

 

  1. Tonnes Originating 

  2. Tonne Kilometers 

  3. Earnings from Revenue earning goods carried 

  4. No. of wagons in terms of 4-wheelers


******


Monday, January 31, 2022

Cash in Transit



 Cash in Transit (CinT)

    • Station cash received in Cash Office after one or two days of the following month

    • and after the closing of the General Books is called Cash in Transit. 

     

    • Stations take credit in their Balance Sheets in the month in which Cash is realized,

    • but the same is not accounted for in the General Books due to delayed receipt in Cash Office.     

     

    • Example: Station Cash (accounted on 31st December 2021 in Station Balance Sheet)

    • received in the Cash Office on 3rd January 2022 after closing of the General Books of December 2021. 


    The following are the initiatives to minimize or Nil in Cash in Transit: 


    1. Single Deposit Pooling Account “ Rail Shakti Account” - Operated by SBI at Focal Point Branch (FPB)

    2. to facilitate the remittance of Railway Earnings by Stations to nearby SBI branches without opening a Railway Deposit Account.  


    1. The said SBI branches will credit the amount instantly to FPB on a daily basis. 


    1. FPB will provide a Daily scroll incorporating all such details to PFA Office.  


    1. DSB - Door Step Banking was introduced in almost all the Zonal Railways. 

     


    ****

Tuesday, September 21, 2021

TAMS - Traffic Accounts Management System

 

TAMS

By K K Subramani, AFA/Trg/IRIFM

 

Introduction:   Traffic Accounts Management System. TAMS was sanctioned in F.Y. 2016-2017. A MoU was signed with Northern Railway in March 2017. Central Railway (CR) and Northern Railway (NR) is nominated as nodal Railway for this project. The Functional requirement for User is coordinated by Central Railway

 

It uses the Mapping of best practices on computerization processes available in TA office. It Identified and bridges the Gap. It aims at Design, Development and Implementation of Traffic Account application

 

Objectives of TAMS:

 

1.    Integration of all Accounting Returns of IR: Passenger, Goods, Other Coaching and Sundries

2.    Collected Earnings and cash book to be reconciled.

3.    Originating Earnings:  ST 18 Transaction number + transaction value for statistical statements

4.    Apportioned Earnings:  6A for Passenger and 7C for Goods.

5.    Computerized Balance Sheets in TA office its integration.

6.    Generation of Traffic Book: Part A, B, C and D

7.    Balance-sheet to be linked with cash office module of IPAS

8.    Finally, Generation of Earnings Account.

 

What TAMS does: TAMS utilises the features available in FOIS, PRS/UTS/PMS, with necessary fine tuning, minor modifications to suit the requirement.

 

All modifications in the data shall be routed through Error sheet module only for accountal and traceability.

 

The entries will appear in Balance Sheet only after due reconciliation in the system, thereby internal check is ensured.

 

Balance Sheet will be the final outcome of the station transactions with all activities and without any manual adjustments in the Balance Sheet.

 

Advantages:

 

1.    Manual Submission of Balance Sheet will be dispensed. 

2.    Availability of Zone wise inward and outward data

3.    Availability of Station outstanding data directly to Divisions and Hqrs.

4.    Instant Accountal of Debits and settlement of debits online.

5.    Eliminates lot of correspondence.

6.    Apportioned revenue data available on line to Commercial Dept.

7.    Dispensing the preparation of manual CR/ TR notes and online reconciliation

8.    Facilitate acknowledgement of Cash through IPAS module.

9.    Division wise earnings – category wise are available through Traffic Book Part A.

 

*****

Monday, April 19, 2021

Link Heads - Connecting Government Accounts with Commercial Accounts

Link Heads between Govt Accounts & Commercial Accounts

First, let us discuss, the differences between Govt Accounts & Commercial Accounts

GOVERNMENT ACCOUNTS

COMMERCIAL ACCOUNTS

1.    Maintained on CASH basis. 

It accounts Actual cash receipts and actual cash payments during the financial year.

1.    Maintained on ACCRUAL basis.

 

That means Accrued earnings, whether realised or not, and the liabilities incurred, whether actually disbursed or not. 

2. Technically known as "FINANCIAL ACCOUNTS"

 

 Maintained in accordance with the requirements of Government Accounts.  These accounts compiled annually for the purpose of representing a Consolidated Fund duly classified under the heads of accounts prescribed for Government accounting system.

2.  Technically knows as "CAPITAL AND REVENUE ACCOUNTS".   

 

Facilitate a review of finances of the Railway as Commercial undertaking.  These are compiled every and included in the Annual Report of the Railway.

 

3. Mostly Government Accounts are maintained on Single entry system.

 

Note: At present, it is not in operation. All Govt organisations are maintained their accounts under Double Entry System only 

3. Commercial Accounts are maintained on Double entry system. (For every Debit, there is equivalent Credit existed)

4. Government prepares Accounts of its incomings and outgoings only. (Not Profit & Loss A/c and Balance Sheet, since it is not commercial oriented)

4. Commercial firms prepares Profit & Loss A/c and Balance Sheet to know how much profit they earned during the year and what is their position (Assets and Liabilities) at the end of the year.

5. Government Accounts are designed "How little money it (Govt) need to take out of the pocket of the tax payer (citizen) in order to maintain its necessary activities i.e., welfare of the people, defence of the country etc".

5. Commercial Accounts are designed to show how much money the firm can put into the pockets of the owner/business in the form of Profit.

 

 

 

 

 

The Link Heads are Four.  They are 1. Demands Payable 2. Demands Recoverable 3. Traffic & 4 . Labour 

Demands Payable

Demands Recoverable

Traffic

 

Labour

Revenue

Revenue

Revenue

Capital

 

 

 

Demands Payable

Labour

 

Traffic

Demands Recoverable

Operated on

 

Expenditure side

Expenditure side

 

Earnings side

Earnings side

Always having

 

Credit balance

Credit balance

 

 Debit balance

Debit balance

How link is established between Govt & Commercial Accounts

SN

 

Receipts

Amount

(Rs. )

 

SN

Expenditure

Amount

(Rs. )

 

1

Commercial A/cs

Coaching Earnings

30

 

1

Ordinary Working Expenses

70

Commercial A/cs

2

Goods Earnings

60

 

2

Appropriation to DRF

15

3

Sundry Earnings

10

 

3

Appropriation to Pension Fund

10

4

Gross Earnings (1+2+3)

100

 

4

Gross Working Expenses (1+2+3)

95

5

 

Suspense (Traffic & DR)

- 10

 

5

Suspense (DP)

+ 5

 

6

Govt  A/cs

Gross Receipts (4+5)

90

 

6

Gross Expenditure (4+5)

100

Govt.  A/cs

7

Misc Receipts

25

 

7

Misc. Expenditure

5

8

Total Revenue Receipts (6+7)

115

 

8

Total Revenue Expenditure

105

Net Receipts/Net Revenue/Surplus  = 115 -105 = 10.

The above surplus will be distributed/appropriated among various funds such as Development Fund, RRSK, Capital Fund, Debt Service Fund etc.

 

 

 

 

DEMANDS PAYABLE

·         One of the Link Heads connecting Government Accounts with Commercial Accounts

 

·         This is a suspense head operated under Demand No.12 N (Working expenses side)

 

·          It is in nature of "Sundry Creditors A/c" in commercial accounts

 

·         First, It records all the revenue liabilities of the month without taking into whether these are liquidated(settled) or not. Hence this Head is credited at this stage.

 

·         The payments towards the liquidation of above liabilities are debited to the Head "Demands Payable" and the balance represents the outstanding liabilities.

 

·         It is always having a Credit balance.

 

·         A separate account is kept for each month.  However on the recommendations of "Simplification committee on procedures in Railways Accounts", the Demands Payable Head should only be operated once towards the close of the year i.e., March to bring all unliquidated liabilities of that year into accounts of the year.

 

·         The object behind this practical method is "the fiscal year for the preparation of accounts is a financial year (not on monthly basis), the non - operation of the Head DP would not materially affect the Railway Accounts for first eleven months.  Hence A separate account of DP for 11 months dispensed and operated in March only in financial year.  However DP for April in subsequent year should operate only to clear the balance of previous year.

 

 

·         Journal Entries are

 

IN THE MONTH OF MARCH ACCOUNTS

Date

Transaction

Debit

Credit

31.03.2020

 

 

Revenue Demands A/c  (Say Demand No.3) Dr

Rs.100

 

                             To Demands Payable A/c      Cr

 

Rs. 100

(To bring into the account of revenue liabilities (not discharged) of last month in March A/cs)

 

 

IN THE MONTH OF APRIL ACCOUNTS

Date

Transaction

Debit

Credit

01.04.2020

 

 

Demands Payable A/c   

Rs.100

 

                             To Cheques& Bills            Cr.    

 

Rs. 100

(To account the discharging of last year (March) liabilities in April A/cs)

 

 

 

              Ledger Account of Demands Payable A/c for the month of March, 2020

Date

Debit

Amount

Date

Credit

Amount

31.03.2020

To Balance C/d

Rs. 100

31.03.2020

By Demand No. 03

Rs.100

Total

Rs.100

Total

Rs. 100

 

 

 

01.04.2020

By Balance C/d

Rs. 100

*****

 

 

 

 

 

Demands Recoverable

        Introduced from 01.04.1988.

        Purpose: to bring to account all dues pertaining to Rent/lease of Railway Land and Buildings and Interest and Maintenance Charges of Sidings.

        When the amounts due for Railway has been raised in the form of Bills – Debited to Demands Recoverable and Credited to Abstract Z earnings.

        On the receipt of remittance from the parties – Debited Cash A/c (RIB) and Credited to Demands Recoverable.

Journal Entries:

Date

Transaction

Debit

Credit

01.04.2010

 

 

Demands Recoverable A/c   Dr   

Rs.100

 

                    To Abstract Z (Sundry Earnings)        Cr.    

 

Rs. 100

(Raising bills for amounts due to Railways)

 

 

 

Date

Transaction

Debit

Credit

20.04.2010

 

 

RIB - Remittance Into Bank  A/c  Dr   

Rs.50

 

                             To Demands Recoverable            Cr.    

 

Rs. 50

(Receipt of Cash from the parties)

 

 

 Ledger Account of Demands Recoverable A/c for the month of April, 2010

Date

Debit

Amount

Date

Credit

Amount

01.04.2010

To Abstract Z (Sundry Earnings) A/c

Rs. 100

20.04.2010

By RIB  A/c

Rs.50

30.04.2010

By Balance C/d

Rs.50

 

Total

Rs. 100

 

Total

Rs. 100

01.05.2010

To Balance B/d

Rs. 50

 

 

 

        Closing Balance of D.R.: Represents unrealized amount in the form of outstanding “Demands Recoverable”

        Examples: A. Land rent charges for engineering and commercial plots. B. Interest, maintenance charges & Inspection charges for sidings. C. Rent of Buildings & D. Maintenance charges for ROBs, FOBs and level crossings.

        These are form a part of Sundry earnings (Abstract Z)

        Clearance under the “Demands Recoverable” leads to reduction in Traffic Suspense.  Thus resulting in Better operating Efficiency.

        It is always having Debit Balance.

Traffic A/c

Link Head connecting Govt Accounts and Commercial Accounts.  It is in nature of "Sundry Debtors A/c" in commercial accounts

      Debtor - All earnings (Local & Through)

      Creditor - All Recoveries for such earnings

      Balance: Unrealized earnings  - Always Debit balance

      OB - Previous Month's CB

 Specimen Journal entries

 Date

Transaction

Debit

Credit

01.01.2020

Traffic A/c Dr

Rs.200

 

 

     To Coaching Earnings A/c      Cr

 

Rs. 200

 

(Being accounted the earnings for which realisation is due)

 

 

 

Date

Transaction

Debit

Credit

25.01.2020

Remittance Into Bank (RIB) A/c Dr

Rs.150

 

 

         To Traffic A/c                                 Cr

 

Rs. 150

 

(Realisation of earnings due)

 

 

            Ledger Account of Traffic A/c for the month of January, 2020

Date

Debit

Amount

Date

Credit

Amount

01.01.2020

To Coaching Earnings A/c

Rs. 200

25.01.2020

By RIB A/c

Rs. 150

 

 

 

31.01.2020

By Balance b/d

Rs.50

 

Total

Rs. 200

 

Total

Rs. 200

01.02.2020

To Opening Balance

Rs. 50

 

 

 

·         So, Traffic Account, being a Suspense account operated on Earnings side is always shows a Debit Balance.

####

 

 

Labour Account

First stage:

The amount on account of Labour should be debited to "WMS Account" by credit to 'Labour Suspense'   - in Capital JV

 Date

Transaction

Debit

Credit

28.01.2020

WMS A/c                          Dr

Rs.200

 

 

     To Labour Suspense            Cr

 

Rs. 200

 

(Being the details posted from Labour schedule)

 

 

Second stage:

The Muster Rolls/ Labour Pay sheets having been passed for payment and debited to 'Labour Suspense'  -   in CO7s

Date

Transaction

Debit

Credit

29.01.2020

Labour Suspense A/c       Dr

Rs.200

 

 

         To Cheques & Bills                                 Cr

 

Rs. 200

 

(Being posted from the various Abstract of Bills {CO 7s) passed

 For the month)

 

 

 Ledger Account of Labour Suspense A/c for the month of January, 2020

Date

Debit

Amount

Date

Credit

Amount

29.01.2020

To Cheques & Bills A/c

Rs. 190

28.01.2020

By WMS A/c

Rs.200

 31.01.2020

To Balance c/d

Rs. 10

 

Total

Rs. 200

 

Total

Rs. 200

 

 

 

01.02.2020

By Opening Balance

Rs. 10

**