Railway Accounts Department Examinations

Sunday, July 28, 2019

Codes - Indian Railways


Codes - Indian Railways

SN
Code
Index Letter
Dept
Year of First edition
Year of Latest edition
No of volumes
Remarks
1
Accounts Department
A
Accounts
1940
1983
2
Part I - General Accounts. Chapters 1 to 19
Part II - Traffic Accounts. Chapters 20 to 34 
2
Engineering Code
E
All Depts


1
19 chapters
3
Administration & Finance - An introduction
G
All Depts
1976
1991
1
12 chapters
4
Finance Code
F
All Depts

1981
2
Part 2 -  Classification of expenditure & receipts
5
Establishment Code
R
Personnel
1940
1985
2
Part I - 1 to 12 chapters
Part II -
6
Stores Code
S
Stores
1938
1990
2
Part I - 1 to 11 chapters
Part II - 12 to 33
7
Traffic Dept (Commercial)
T
Commercial
1939

1
19 chapters
8
Rolling Stock
W
Mechanical
1940
2016
1
11 chapters. Previous name is Mechanical Dept code (workshops)

Notes:
·         The erstwhile Indian Railway General Code (provisional edition published in the year 1938) was re-written in two separate texts under the titles " The Indian Railway Administration and Finance—An Introduction " and " Indian Railway Finance Code ".

·         Code Revision cell was constituted in 1973 year

·          Paragraphs Numbers.-For convenience of indexing and of reference, the paragraphs have been numbered according to a 3/4 figure "Code".  First 1 or 2 digits indicates chapter number.  Last 2 digits indicates Para Number.
examples:
1) 1302 - A I- paragraph 2 of Chapter XIII of Accounts Code Volume I

2) 116 - F I indicates Paragraph 16 of chapter I of Finance Code volume I

·         Forms indicate as follows.  The index letter of the code in question being prefixed to the number of the paragraph in which the form is Illustrated Code Index letter is prefixed (unlike suffixed in case of Paragraphs)
                Example: S-1313  .  That is form that is described and illustrated in Paragraph 13 of Chapter XIII
                                                  of Stores Code.  (combined Requisition and issue Note for drawing materials
                                                  from stores Depots)
·                  Simply, The Index letter of the Code is prefixed for Form Number and is suffixed for Paragraph
             Number.

***

Accounts office - Various Sections


Accounts office - Various Sections

1.       Administration  - All the staff matters of Accounts dept. such as appointment, posting, fixation of pay, preparation of seniority list and other personal matters.

2.       Establishment  -  Passing of salary bills & other misc bills of Gazetted and Non gazetted staff

3.       Finance Expenditure - Scrutiny of all the proposals effecting railway finances & tendering financial advice to the executive concerned, critical examination of the tender documents including contract agreements etc.

4.       Finance Establishment - Scrutiny of proposals for creation of new posts, extensions of the currency of temporary posts, up gradation of certain posts.

5.       Provident section: Maintenance of PF/NPS account of all the employees, settlement of PF/NPS at the tune of retirement, death etc. passing of various advances & withdrawals from PF, transfer of PF account, in case of transferred employees.

6.       Pension & Settlement section: All the matters in connection with arranging the payments of final settlement due, DCRG, pension, leave salary etc. in favour of the railway employees who have retired from the Rly service or ceased to be an Rly employee due to various reasons.

7.       Books / Booking -  Maintenance general books  i.e. cash book, journal, ledger etc. preparation of monthly & annual account current, consolidation and submission of monthly & annual returns to the Rly Board, raising & accepting debits / Credits issued to any by various divisions / Rlys. Other Govt. Depts. Etc,  preparation of cheques & post Audit of all the paid vouchers are dealt with this section unpaid wages, pay orders are passed by this section.

8.       Budget -  Compilation of Budget estimates recd from various depts  & timely submission of the same to the Rly. Board Office, compilation of appropriation accounts, preparation of Monthly, Quarterly financial reviews as a managerial tool of financial control.

9.       Expenditure -  Make prompt payment of all the works bills preferred against the railways including contractors bills for work done,

10.   Inspection & Audit -  Examine the initial books/records maintained by various executive dept. including accounts offices. Prompt disposal of all the audit objection including inspection reports / draft Para / audit notes.

11.   R & D ( Receipts & Dispatch) / record section - Receipts & Dispatch of all the communications in the account office. Similarly systematic various types of paid vouchers making available the same as & when required, storing of the forms & stationary including various types of books & registers and supply of the same to the various sections when demanded for.

12.   Traffic Accounts - primarily deals in the internal check & compilation of Traffic earnings from the station returns. In addition, It conducts inspection by its inspectional staff to check the primary document from which the station returns are prepared. Maintenance of traffic book,

13.   Cash and Pay - Responsible for the receipt of all the department cash receivable to the Rly Admn. on account of various services rendered by the Rlys, prompt deposit of the same in the RBI/ SBI . Disbursement of all the cash in respect of various types of bills passed for payment by the account officers from time to time.

14.   Stores - A. Advising to Stores dept in respect of procurement of Material & deciding the policies for effective inventory management. B. Arranging prompt & correct payment to all suppliers & vendors. C. Maintenance of accountal of material procured. D. Watching of liabilities incurred against Budget Grant. E. Accountal & arranging payment of Fuel i.e. Diesel & Lubricants purchased for the purpose of traffic operations. F. Assistance in sale of Scrap material & accountal thereof. G. Maintenance of Books & Ledgers as per the requirement of Govt. Accounting. H. Periodical inspection of Livestock & Dead Stock of all over the Zonal Rlys. Offices. I. Dealing with the proposal required for Rolling Stock & Workshops material and accountal thereof.

15.   Workshop Accounts - Maintenance of costing data in related to workshops, Preparation of WMS account, Raising of Debits of work done against the various railways, Calculation of Incentive etc
***




Functions of Accounts Department



Functions of Accounts Department
( First Para of First chapter of Accounts Code Volume 1 - 101- A  )

1.       Maintain/ Keeping the Railway Accounts as per prescribed rules. (General Books such as Daily Cash Book, Monthly Cash Book, Journal and Ledger)

2.       Preparation various periodical accounts such as Account Current, Appropriation Accounts, Profit & Loss Account, Balance Sheet etc

3.       Internal Check : Check of all receipts and expenditure of railway with reference to rules/orders.

4.       Prompt settlement of proper claims against the railway. (payments thereof is arranged by drawing the cheques on Banks)  That is without delay, settle the claims in reasonable time. Also ensures the claims should be proper (not fake/duplicate).  

5.       The primary responsibility for the allocation of all receipts and payments rests with the concerned departmental officers. Each bill or voucher received from them should show the correct allocation of the receipt/expenditure in the fullest detail. The Accounts Department is responsible for seeing, to the extent it is possible for them to do so, that the allocation shown on the initial document is not prima facie incorrect.  (217-A)

6.        Compilation of Budget  in consultation with other depts(however preparation of budget lies with executive depts only), Monitoring the budget during the year and Budgetary reviews.

7.       Tendering/Advice to the administration whenever required or necessary in all matters involving railway finance.

8.       Management accounting functions - A) Providing financial data for management reporting B) participation in purchase/contracting decisions (as Member in Tender Committees)

9.       Seeing that there are no financial irregularities in the transactions of the Railway.
***

Saturday, July 27, 2019

Force Majeure clause


Force Majeure clause

·         Literary meaning is "Irresistible (uncontrollable) force"  

·         Force Majeure means "unforeseeable circumstances that prevent someone from fulfilling a contract".  That is unforeseeable course of events excusing from the fulfillment of contract by the contractor/supplier.

·         Object :  To protect the contractor/supplier from such  a liability arising from circumstances beyond his control.

·         The so called circumstances are acts of God such as wars or revolutions, hostility, acts of public enemy, civil commotion, sabotage, fires, floods, explosion, epidemics, quarantine restrictions, strikes, lock outs and freight embargoes etc.

·         By virtue of Force Majeure clause, the Contractor/supplier does not become liable to pay LD - Liquidated Damages, rather shall have extension of the time of delivery.  Because the circumstances/events which forced to prevent the supplier from supplying the stores are beyond his control.

·         Such situations - The supplier shall notify the Purchaser i.e., Indian Railways within21 days and  30 days for Stores contracts and Works contracts respectively from commencement  thereof with reasonable evidence thereof.

·         Such cases - Either party shall have the option to terminate the contract on expiry of 60 days and 120 days for Stores contracts and Works contracts respectively of commencement of such force majeure without financial repercussion on either side.

·         Action on this clause is equally can be taken by the purchaser i.e., Indian Railways, if Force Majeure situation affecting the Railways.

Friday, July 19, 2019

Appendix3 Examination Results




Don't believe in rumours about the results of Appendix 3 Examination.  They are under process. Probably in August, 2019.  All the best.


Tuesday, July 9, 2019

Railway Budget 2019-20 - At a glance




2019-20 Railway Budget - At a glance 

 Click here for Railway Board link



Statement of Receipts & Outgoings of Indian Railways - 2019-20





Outgoings
Amount ( Rs. in Crs)
SN
Receipts
Amount ( Rs. in Crs)
OWE - Ordinary Working Expenses - Net
155000
1
Gross Traffic Receipts
216675
Appropriation to Pension Fund
50000
2
Misc Receipts
260
Appropriation to Depreciation Reserve Fund
500



Misc Expenditure
2400



Appropriation to Capital Fund
3035



Appropriation to Development Fund
1000



Appropriation to RRSK - Rashtriya Rail Sanraksha Kosh
5000



Total
216935

Total
216935


2019-20 Railway Budget
Rs. In Crores
Percentage
Coaching earnings
62000
29
Goods earnings
143000
66
Sundry other earnings
11575
5
Gross Earnings
216575
100








Bifurcation of
 Gross Working expenses -2019-20
Category
Rs. In Crores
Percentage
Genl Suptd & Services
8851
4
Repairs & Maintenance of Railway Assets
48456
24
Operating Expenses
79161
38
Staff welfare
7915
4
Miscellaneous
8253
4
NPS- New Pension Scheme
2713
1
Appropriation to DRF - Depreciation Reserve Fund
500
1
Appropriation to Pension Fund
50000
24
Gross working expenses
205849
100





OR- Operating Ratio for Indian Railways - 2019-20

Operating Ratio formulae = Gross Working Expenses / Gross Earnings x 100

Operating Ratio for 2019-20 = 205849/216575 x 100 = 95.05 %  ( say 95% )


2017-18  Actual
2018-19 Revised
2019-20 Budget
OR (%)
98.4
96.2
95.0




Sub Major Head under Major Head 3002
Erstwhile Demand No
Rs. In Crores
Percentage
1
3
8851
4
2
4
16007
8
3
5
6952
3
4
6
16561
8
5
7
8936
4
6
8
15716
8
7
9
30670
15
8
10
32775
16
9
11
7915
4
10
12
8253
4
11
13
2713
1
12
14
50500
25

Gross working expenses
205849
100