Railway Accounts Department Examinations

Sunday, February 9, 2020

NIF - National Investments Fund

NIF - National Investments Fund

·         One of the sources of finance for Indian Railways Capex - Capital Expenditure

·         Established in 2005

·         Maintained by : DIPAM - Dept of Investments & Public Asset Management

·          Credits: Proceeds from disinvestment of CPSEs - Central Public Sector Enterprises.  Initially the proceeds are kept under Public Account of India.

·          Corpus(Amount) of NIF - Permanent nature.  That means  the money with the NIF is permanent in nature and is professionally managed to provide returns (income) to the Government without depleting its value (corpus) 

·         Managed by : Professional Managers such as SBI Funds Managment pvt ltd, UTI Asset Management Company ltd, LIC Mutual Fund Asset Management Company ltd.

·         NIF income- utilised for the following purposes.

1.       Subscribing - shares being issued by the CPSE on Rights basis or Preferential allotment of shares as per SEBI regulations  ( to ensure 51% ownership by the Govt)
2.       For capital infusion in Public Sector Banks & Public Sector Insurance companies to meet BASEL III norms.
3.       Investments in Regional Rural Banks/NABARD- National Bank for Agriculture & Rural Development/EXIM Bank - Export - Import Bank/IIFCL - India Infrastructure Finance Company Limited.
4.       Equity infusion in Metro Projects
5.       Investment in Bhartiya Nabhikiya Vidyut Nigam Limited (BNVNL) & Uranium Corporation of India Limited.
6.       Investment in Indian Railways towards Capital Expenditure.

CRIF - Central Road & Infrastructure Fund

CRIF - Central Road & Infrastructure Fund

·         One of the Sources of Finance under Capital Expenditure (Capex) of Indian Railways

·         Rs. 18,500 Crores - allocated to Capex of Indian Railways in 2020-21 Budget (Rs. 15,250 Crores in 2019-20) - Usually spend on LC Gates and ROB/RUBs under Plan Heads 2900 & 3000 through RSF - Railway Safety Fund.  CRIF is the main source for RSF.

·         Established in 2000   (The Central Road and Infrastructure Act, 2000) F

·         Old name is CRF - Central Road Fund

·         Managed by Dept of Economic Affairs (DEA) under Ministry of Finance. (Previously it is under Ministry of Road Transport & Highways)

·         Source of Fund -  Levy & collect by way of Cess, a duty of excise and duty of customs on Petrol and Diesel  (in 2018-19 - Rs. 1,13,000 Crores collected).  It is approximately Rs. 10 per liter of Diesel / Petrol.

·         Object: To finance infrastructure projects such as Railways, Inland Waterways, Roads & Bridges, Ports, Shipyards, Urban Public Transport, Energy, Water & Sanitation, Communication & Social infrastructure (educational institutions)
·         Ministerial panel on CRIF - 4 Ministers (of Finance, Railways, Road transport & Highways, HRD) - for allocation of funds under CRIF

·         The 15-member sub-committee has Secretaries from different Ministries - Examine and evaluate proposals received from Ministries on infrastructure projects.

2020-21 Railway Budget financials

 2020-21 Railway Revenue Budget - Financials

click for Statement of Railway receipts and Expenditure Budget 2020-21

(Rs. in Crores)

(Rs. in Crores)
Coaching Earnings
30 %

Ordinary Working Expenses
75 %
Goods Earnings
65 %

Appropriation to DRF
1 %
Sundry Earnings
5 %

Appropriation to Pension Fund
24 %
Gross Earnings (1+2+3)
100 %

Gross Working Expenses (1+2+3)
100 %

- 404.17

Gross Receipts (4+5)

Gross Expenditure (4+5)

Misc Receipts

Misc. Expenditure

Total Receipts (6+7)

Total Expenditure

Net Revenue = Total Receipts - Total Expenditure
Net Revenue = 225913 - 219413
Net Revenue = 6500

Rs. 6500 Crores Net Revenue is appropriated to

1.       Development Fund - Rs. 1500 Crores
2.       RRSK - Rashtriya Rail Sanraksha Kosh - Rs. 5000 Crores

Nil appropriations to Capital Fund and RSF - Railway Safety Fund 

Operating Ratio = Gross Working Expenses / Gross Earnings x 100
Operating Ratio = 217117.17 / 225513 x 100
Operating Ratio = 96.28 %

Highest & Lowest Operating Ratio of Zonal Railways

Zonal Railway
Metro Railway, Kolkata
Eastern Railway, Kolkata
Second Highest
East Coast Railway, Bhubaneswar
South East Central Railway, Bilaspur
Second Lowest

Single Demand Number for Ministry of Railways - 83

Single Demand Number for Ministry of Railways is 83  (as per Budget documents 2020-21)

The reason why the Government changes the number of Demand pertaining to Railways is not clear. Initially i.e., when Railway Budget was merged with General Budget in 2017-18, Single Demand No. 80 was allotted for Railways.  Subsequently, 80 was changed to 81,  again changed to 82.  Finally as per latest budget documents of 2020-21 year, it is again changed to 83. 

May be due to intervening of some new ministries/ depts and alphabetical order are the reasons for such change. 

Union Government of India - Demands for Grants

Total number of Demands for Grants for all Ministries - Government of India  - 101

·         54 Ministries  -101 Demands for Grants

·         Demand Numbers assigned to the Ministries as per alphabetical order.  For example, Agriculture ministry Demand Numbers are 1 & 2.  Atomic Energy Demand number is 3.   Last Demand Number 101 is assigned to Youth affairs & sports.

·         Summary of Demands for Grants of Union of India

Number of Demands
Home Affairs
Other Ministries (50)

Sunday, February 2, 2020

Stock Sheets

Stock Sheets / Stock Verification Sheets

·         Source: Stores Code Chapter 12

·         Whether book balances of Stores agree with physical balances?  This is the item to be replied while submitting Annual Statement of Stores transactions of Zonal Railway to Railway Board duly signed by PFA and PCMM.
·         Object: To achieve the above object,  an independent stock verification is to be done by Accounts Stock Verifiers (ASVs).
·         To brought out the discrepancies between Ground balances and Ledger balances of the stores

·         Prepared by SV - Stock Verifier

·         prepared in triplicate from the Field Book of SV in Form No. S 1260

·         A Stock Verification Report has to be prepared at the time of posting the Priced Ledger showing the book balance, the ground balance as per the Stock Sheet and the excess / shortage, if any.

·         Numbering of Stock sheets serially for each unified group of stores


1.    Stock sheets / Stock Verification Reports for different categories and qualities of stores should be clearly so marked.
2.    Entries should be made on one side only.
3.    Space of 1 or 2 lines  - Between two entries
4.    Ensure that all the entries in the Field book are carried to Stock sheets or not, by giving cross reference  to the field book number and its page & item number.
5.    The columns of PL Balances, Rate & Value  - filled up by Accounts Office at the time of posting of Priced Ledgers (PL)
6.    For items that have not verified  - Remarks such as 'Average weighment', ' Measurement' , ' book balance accepted' should be given in the remarks column.
7.    Signed by the Stock Verifier (SV) and Subordinate incharge of the Stores verified such as DMS - Depot Material Superintedent.
8.    Adjustment / Supplementary Stock Sheets - Quantities that found subsequent to their verification.
9.    All stock sheets should be entered in manuscript register in Form S 3261
10. Finalized - within 6 months.
11. In case, the responsible staff for shortage is to retire, this matter should be finalized before his/her retirement.
12.  The Stock sheets and the explanations there on should be scrutinized by the Sr.ISA (Sr Inspector of Stores Accounts) to see that every discrepancy has been explained or not.  Further explanations should be called for in regard to remarks that are unsatisfactory. "Accounts Note" will be issued in such cases.
13. The explanations should be represent facts, clear, intelligible and definite.
14. In case of analogous/similar items (where sizes only differ) - adjustments i.e., excess in one category adjusted into shortage of another category may be passed up to 2 % of the transaction since the date of last verification.
15. Cost of the missing articles is invariably recovered from the responsible staff and the same should be noted in manuscript register of recoveries in Form No. S. 3263

Shrinkage admissible Percentage
1. Chalk, White
2. Pumice
3. Asbestos packing
Not more than 2.5% moisture
4. Coir, loose.
5. Coir, yarn
6. Cotton , raw
7. Cotton , spun
8. Cotton, waste
9. Gum country
10. Jute, country
11. Jute, gasketing
12. Log line
13. Ropes
14. String, scotly
15. Wool, Worsted
Not more than 5%
16. Band, Catgut
17. Brooms, Goa
18. Cane, split
19. Hides and leather goods
20. Moonj, Raw
21. Moonj, Raw
22. Soap
Not more than 10%

   Additional items (for above shrinkage percentages) may be added with the approval of the General manager.

Accounts Note:

·        Incorporated - All discrepant items for which satisfactory explanations have not been offered by the executive
·        Form S 3266
·        Care should be taken to group all items of similar nature where identical information is required
·        The salient features of each case of discrepancy should be pointed out in the form of Accounts Notes
·        Submitted to Stores Accounts Officer for final disposal.
·        Monitoring and control of Issue Notes - A manuscript register of Accounts Notes in Form No. S. 3267 - maintained with separate part for the various divisions/depts/depots.
·        The date of final disposal should be noted in the above register.
·        Register of Important Irregularities detected by Stock Verification staff to incorporate the result of the internal check. Maintained in the Accounts Section. - To facilitate the preparation of the memorandum of results of internal check required to be submitted to the Railway Board. 
·        Half - yearly Report to GM - on General review of Stock Verification work
·        Depot Stock Sheets - Prepared by Stores Depots.  The object and disposal is as same as of Stock Sheets prepared by Accounts Dept.