Differences between questions - Station Accounts 2016 (Without books)

Differences between questions - 

Station Accounts 2016 (Without books)

4.   Distinguish between the following pair of words (5x4 marks)

     i.           i.        Left luggage and Lost property

DIFFERENCES BETWEEN

S.N.	Left luggage	Lost property
1	Tendered by passengers for temporary custody at stations, authorized to receive it.	Consignment., etc,  lost or unclaimed, other than booked consignments, found at Railway premises or in Trains
2	Left luggage ticket is issued to passengers describing the articles so tendered in the prescribed form.	All lost or unbooked articles found by  or made over to Station staff are immediately entered in lost Property register.
3	Left luggage is returned to the passengers on receipt of prescribed charges based on the time.	If claimed and identified later, to the satisfaction of the Station Master, it may be delivered to the owner on payment by him of storage charges at the rates given in the tariff. Lost property not claimed is sent to be Lost Property Office under “Free invoice Way bill”

    ii.        Approximate Balance Sheet and Accounts Office Balance Sheet

DIFFERENCES BETWEEN

S.N.	Approximate Balance Sheet	Accounts Office Balance Sheet
1	Purpose: Prepared when the Station Balance Sheet is not received from  a Station up to the close of the accounts for the month	Purpose: To bring into account the carriage bills and watching their realization from the firms, depts. Concerned ., etc.  Also incorporates the traffic cash received otherwise than through station balance sheets (e.g., advt fees, sale of grass., etc)
2	Basis is, Returns and documents, received in the Accounts Office from the concerned station.	Basis : The Carriage bills and the Traffic cash received otherwise than through station balance shets.

   iii.        Tatkal scheme and Emergency Quota

S.N.	Tatkal Scheme	Emergency Quota
1	Literally it means Immediately	Also called as HO (Head Office/High Official  quota
2	Extra charges are levied i.e., 10 % of base fare for Second class and 30 % for all other classes	No extra charges
3	Availed by any passenger	·         Availed by certain categories of passengers who are in need. Priority for 1) Cancer patients, Central Ministers, State Ministers, MPs, MLAs, other Higher Officials as per government protocol, other sick persons, On duty staff,  elderly women, women travelling alone, pregnant women, students travelling for interviews and children who need assistance in emergency travel situations.
4	Tatkal booking opens at 10 AM for AC Classes and 11 AM for NON-AC Classes on One day in advance of the actual date of journey excluding the  date of journey	Normally application for EQ should be rendered 6 to 12 hours prior to preparation of charts.  It is notified by the zonal Railway authorities on their convenience.
5	No supporting reason is required for booking Tatkal.	Normally the reason for urgency has to be submitted to the authorities who allot the EQ.
6	No request is required to get ticket under Tatkal	Written request must be signed by a Gazetted Officer or by a VIP or a High Official from Central or State Govt.

  iv.        Demurrage and Wharfage

DIFFERENCES BETWEEN

S.N.	Demurrage	Wharfage
1	Charges levied for detention of Rolling stock beyond the authorized free time, caused either by the consignors in loading or by consignees in unloading consignments.	Charges levied after lapse of a certain period of free time on consignments awaiting dispatch or those available for delivery but not taken delivery of or not removed.
2	These are levied as penalty for detention of Rolling Stock	These are levied as penalty for use of Railways storage space

    v.        Gross Earnings and Gross Traffic Receipts.

DIFFERENCES BETWEEN

S.N.	Gross Earnings	Gross Traffic Receipts
1	Accrual is the basis.	Actual is the basis
2	Accrued during the accounting period i.e., financial year ( irrespective of whether actually realized or not)	Actually realized during the accounting period i.e., financial year. (irrespective of pertaining to previous year or next year)
3	Represents Coaching Earnings plus Goods Earnings plus Sundry Earnings ( less refunds)	Represents Gross earnings plus Traffic Suspense.
4	Conforms Commercial Accounts	Conforms Government accounts

NFIR's letter to Railway Board - Regarding Appendix3 exam

Click below for NFIR's letter urging to conduct Appendix3 exam early

NFIR's Letter

Quiz on Sources of finance

Please attempt the below quiz for checking your preparedness for upcoming Appendix3 Exam

Quiz on Sources of Finance

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RRSK – Rashtriya Rail Sanraksha Kosh

RRSK – Rashtriya Rail Sanraksha Kosh

·         Dedicated fund for Railway Safety.

·         Established in the year 2017-18 (announced in Budget speech of 2017-18)

·         Based on the recommendations of High Level Safety Review Committee, 2012 headed by Shri Anil Kakodkar, former chairman of Atomic Energy Commission.

·         Period – Five years

·         Fund proposed – Rs.1,00,000 Crores (i.e., Rs.20,000 Crores for every year)

·         Rs.20,000Crores for this year i.e., 2017-18 is proposed to be funded as follows.

Central Road Fund	Rs.10,000 Crores	So far, the amount goes to SRF.
Ministry of Finance	Rs.5,000 Crores	Promised
Railway Internal Resources	Rs.1,000 Crores	(from Budget document 2017-18)
By collecting Cess on fares ( proposed)	Rs.4,000 Crores
Total	Rs.20,000 Crores	For FY 2017-18

·         Objects: 1 ) Strengthen the safety measures on the Rail Network to prevent accidents in order to accomplish the “ZERO ACCIDENT MISSION”

·         Unique feature of this Fund is Non-lapsable .  That means the grant allotted for this Fund is not lapsed with the completion of financial year.

·         Works falling under this Fund category: -

1.       Track renewals &upgradation

2.       Bridge rehabilitation

3.       Elimination of LC gates on BG routes by 2022  

4.   Construction of ROBs/RUBs     

5.       Replacement & Improvement of Signaling system.

6.       Improvement & up gradation of Rolling Stock.

7.       Replacement of Electrical assets

8.       HRD – Human Resources Development.

·         Likely probability:

 SRF – Special Railway Safety Fund may be merged with the above Fund.  This conclusion arrived based on the two factors.  1) CRF – Central Road Fund – so far it is a source of finance for existing RSF – Railway Safety Fund.  Now it is going to be credited to new Fund that is NRSF or RRSK.  2 ) LC Gates (Plan Head 2900) and ROBs/RUBs (Plan Head 3000) so far met from the existing fund RSF.  Now these two objects are included in the proposed new Fund NRSF or RRSK.  Don’t come to any conclusion. Let’s wait and see for further guidelines from Railway Board.

!@#$%%$#@!

Test Balance Sheet

Test Balance Sheet

2016 Station Accounts without books -5 marks

·         Prepared in the Proforma Appendix XIII/Commercial Manual.

·         The TIAs should prepare Test Balance Sheet in respect of both coaching and goods traffic ( at the time of Inspection of Stations) and submit to the Accounts Officer along with their inspection reports.

·         Debit Side :  1) Closing Balance of previous month 2) The 'To-pay' way-bills for parcels and Motor cars eetc received during the current month to date 3) Any special items

·         Credit Side: 1) The collections on account of inward parcels and motor-cars, etc 2) any special credits 3) the outstanding on date.

·         The test balance for the closing period of the month should be made as soon as the returns are closed.

·         The outstanding being detailed on the reverse of the Balance sheet.

&&&&

Traffic Cash Witness

Traffic Cash Witness     

2016 Station Accounts without books -5 marks

·         From Traffic (Commercial) dept

·         Deputed to witness all operations connected with the remittances from the time the cash safes are made over to Cashier or his representative till the cash has been counted.

·         required to protect the interests of Station staff

·         They should not assist the work of counting the cash, except to help the station staff in case of discrepancy.

·         Sign the counterfoils of the CR Notes (Cash Remittance Notes) received with the Station earnings.

·         See that the entries of CR Notes are correctly made in the Cash Office Records ( Traffic Cash Check Sheet)

·         The cash safes should be opened one at a time personally by the Traffic Cash Witness, Cash office representative and RPF/GRP.  Locks and Seals of all the Safes to be examined.

·         Register of cash bags (A-917) - maintained by both Cash office and Cash Witness. All bags bring out from the Cash Safes are entered in that Register duly read out Station Name and painted number.

·         After all the columns in the Register of Bags are filled and signed by Cash witness, Cash office representative & RPF/GPF.

·         The next cash safe should not be opened until this procedure has been completed in respect of the cash safe in hand.

·         Any discrepancies should be brought to the notice of Commercial and Accounts officers for further investigations. But short receipt of cash bags are immediately informed to DRM, Chief Cashier, Traffic Accounts officer along with concerned Station.

·         Till the last moment i.e., counting, checking of empty bags (for any left over cash) etc, Traffic Cash witness should be present.

·         To avoid the above lengthy procedure and laborious manual work involved, the Railways are already moving towards Doorstep banking.

*****

Latest development in Appendix 3 exam

"There is no provision of re-evaluation/re-assessment in Appendix-III Examination . Rechecks of  totals of marks and arithmetic mistake are permissible only".

Changes in Appendix-3 of Indian Railway Establishment Manual, Volume – I(Revised Edition 1989)

GOVERNMENT OF INDIA

MINISTRY OF RAILWAYS

(RAILWAY BOARD)

No.A(E)/A3/2018/10/2

RBA No. 52/2018

New delhi, dt. 22.05.2018

Gerneral Managers/PFAs

All Indian Railways and PUs etc.

Sub: Changes in Appendix-3 of Indian Railway Establishment Manual, Volume– I(Revised Edition 1989)

Advanced correction Slip No. 244 Regarding addition in the Appendix – 3 of Indian Railway Establishment Manual, Volume-I (Revised Edition 1989) is enclosed herewith.

Kindly acknowledge the receipt.

DA: As above

(G. Kabui)

Director Finance(CCA),

Railway Board

O-O-O-O

Advance Correction Slip No.244 Indian Railway Establishment, Volume – I(Revised Edition 1989)

The following new para, namely 14 may be inserted at the end of Appendix-III

There is no provision of re-evaluation/re-assessment in Appendix-III Examination . Rechecks of  totals of marks and arithmetic mistake are permissible only.

(Authority Board’s Letter No. No.A(E)/A3/2018/10/2 dated 22/05/2018.)

Subsidiary Accounts Records

Subsidiary Accounts Records

5 marks question in 2016 Books & Budget (with books)

«  Para 311 of Indian Railways Accounts Code   Clickfor Chapter 3 of Accounts Code Vol. one

«  In addition to General Books i.e., 1) Daily Cash Book 2) Monthly Cash Book 3) The Journal 4) The Ledger, the following Subsidiary Accounts Records should be kept by each Accounting circle.

1.       Register of Earnings - Should record the earnings of the Railway under all the detailed heads of classification prescribed in Volume II of the Indian Railway Financial Code. These registers may be kept in convenient parts to facilitate application of statistics of earnings.

2.       RAR - Revenue Allocation Registers - A separate Allocation Register should be maintained for Abstracts A to N.   Posted separately for expenses whether by cash or book adjustment (through journal voucher -JV).

3.       Registers of Works - A collective record of expenditure designed

A.      Control of expenditure with reference to the Estimates

B.      For effecting budgetary control

C.      To enable any material modification occurring being spotted.

4.       Suspense Registers - Reflect transactions which cannot immediately be charged to final heads. Examples are 

A.      Demands Payable Register

B.      Misc. Advances Register

C.      Loans & Advances Register

D.      Deposits unpaid Register

E.       Deposits Miscellaneous Register

5.       Register of Works expenditure classified under different sources of finance i.e., Capital, DRF, DF etc

«  These records are of the utmost importance in as much as they are designed to exhibit the details of the transactions under Revenue, Capital, DRF, DF & Suspense heads.

«  Separate set of the above subsidiary registers should be maintained to record the expenditure met from the contingency Fund.

«  Posted directly from the Vouchers or Summary statement of vouchers like CO7.

*****

Management Accounting Topics for LDCE

MANAGEMENT ACCOUNTING – IMPORTANT AREAS

Note:

1)       The below mentioned areas are arrived based on past question papers of LDCE for Accounts Department of various Zonal Railways

2)      The list is not exhaustive.

v  Functions of Management Accountant

v  Distinguish between Management Accounting and Financial Accounting.

v  Ratio Analysis

v  Break Even Point

v  Different types of Budget like Capital budget, cash budget etc

v  Different types  of costing like marginal costing, incremental costing etc

v  Cost Benefit analysis

v  Funds Flow, Cash Flow

v  PERT and CPM

v  Productivity Test