Functions of Accounts Dept and Computerisation

Functions of Accounts Dept and Computerisation

By Shri Uday Kiran Bora,

PS to PFA/SCR

Mobile No. 92423 23381

Functions of Accounts department
1	2	3	4	5	6	7	8	9
Book Keeping	Financial Scrutiny	Budget	Internal check	Bill passing/ prompt settlement	Tendering	Management accounting	No frauds and irregularities	Inspections or Internal Audit
Capital & Revenue Accounts (Accrual) = Profit & Loss Account, Balance sheet etc.	Finance Concurrence	Compilation	Expenditure	Voted = Expenditure, Establishment	Transparency	Statistics Data	Canons of Financial Propriety	Offices (SSO/A)
Finance Accounts (Cash)= Single Account Current and Appropriation Accounts – Statutory Audit	Need for Expenditure	Sanction/ Certification	Earnings	Charged = Establishment & Expenditure	No cartel/ring formation	Traffic costing	Computerised Environment	Stations (Sr. TIAs)
	Financial Justification & Rate of Return	Exchequer control						Stores (Sr. ISA/ASVs)
Computerisation (CRIS – IT ARM OF INDIAN RAILWAYS)
Book Keeping	Financial Scrutiny	Budget	Internal check	Bill passing/ prompt settlement	Tendering	Management accounting	No frauds and irregularities	Inspections or Internal Audit
IPAS	IRPSM	VeRBS	1. Expenditure	IPAS	IREPS	IPAS	ALL COMPUTER APPLICATIONS	WISE
e-Lekha Portal			IPAS		IMMS
e-Recon			IMMS
			2. Earnings
			FOIS
			UTS
			PRS
			POS
			PMS
			E-PAYMENT
			TAMS

Full forms of Abbreviations/Acronyms

IPAS	Integrated Payroll & Accounting System
E-RECON	Electronic Reconciliation
IRPSM	Indian Railways Projects Sanction & Management
VeRBS	VPN enabled Rail Budget System (VPN - Virtual Private Network)
iMMS	Integrated Material Management System
FOIS	Freight Operations Information System
UTS	Unreserved Ticketing System
PRS	Passenger Reservation System
POS	Point of Sale
PMS	Parcel Management System
E-Payment	Electronic Payment
TAMS	Traffic Accounts Management System
IREPS	Indian Railway Electronic Procurement System
WISE	Workshop Information System
CRIS	Centre for Rail Information System

IR-WCMS

IR-WCMS - Indian Railways Works Contract Management System

·         Source: Click for Railway Board Letter dated 21.04.2020

·         Developed by CRIS

·         Web enabled application ( i.e., work on any device that can run on a supported browser and has an active Internet connection)

·          hosted on https://ircep.gov.in/

·         Applicable from 01.05.2020 for all new works in Engineering Dept

• Integrated with IREPS for importing data and IPAS for release of payment to contractors.

·              Covers:   all the activities associated with contract handling which inter-alia include the following:

1. Submission of Performance Guarantee
2. Preparation & signing of contract agreement
3. Billing and its integration with IPAS for Payment
4. NS items preparation and sanction

e.      Variation statement preparation and sanction

f.        Extension of DOC (Date of Completion)

g.       Release of PG/SD

h.      Correspondence between Railways with contractors

·              The e-module for Zonal Contracts has also been developed.

·         IR-WCMS not applicable for

·         Contracts having provision of contractor's measurement

·         Composite contracts having scope of Elect. & S&T works also

·         Contracts having provision for release of advances to contractors

·         The modules for above are also under development and shall be launched soon.

·          In the First phase, Engineering Dept of 17 Divisions  in Indian Railways already implemented. 

·         Board has been decided to extend this e-application to all new works awarded on or after 01.05.2020 in Engineering Dept of all the Divisions in Indian Railways.

·           Exemption - Applicable of WCMS   - With DRM's personal approval with reasons recording.

·           In any case, Works Contract shall not be handled both manually and on IR-WCMS.

·              Only new contracts shall be handled on IR-WCMS. The ongoing contracts shall continue to be handled manually.

·              However TC (Tender Committee) proceedings and LOA need to be through IREPS only.  Later the same may be imported to IR-WCMS.

·              Since railway clerical staff, supervisors and contractors would be operating IR-WCMS, officers who have already been trained by CRIS shall provide necessary training to them.

·              Being a financial application, officers are strictly advised not to share their passwords with others and keep digital key in their personal custody.

·              Final phase - The IR-WCMS in Engineering dept should be replicated to other depts i.e., Electrical, S&T, Mechanical also by 30.06.2020.  Training of Officers & staff of other depts should be impart by the Officers of Engineering Dept.

·              Following users have been created as Administrator and they can further create other users as per requirements. Users are advised to change the password immediately after first login :

S.N0.	Login ID	Password	Example for "Firozpur" divison          <Div                           FZR
1.	sdenc<div code>	12345678	sdencfzr
2.	adrminfra<div code>	12345678	adrminfrafzr
3.	sdfm<div code>	12345678	sdfmfzr

 

·              IR-WCMS would assist officers, staff as well as contractors to a large extent in efficiently managing works contracts.

·              For any assistance in operating IR-WCMS, officers may kindly contact the following officials:

Name	Desg	Contact Number
Shri S P Ojha	Sr.Project Engineer/CRIS	8130797596
Shri A Rehman	GM/CEP-I/CRIS	8130096256
Shri P S Gupta	EDCE/G, Railway Board	9717647692

 

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DA / DR Freezing

Freezing of Dearness Allowance(DA) and Dearness Relief(DR)

 Source: click here for Govt notification

As responsible citizens, we  have to forego and ready to face many more cost cutting exercises to get out of the current COVID -19 crisis, which is looming the entire world.

·         Additional DA & DR to Central Government employees and Pensioners respectively due from 01.01.2020 (i.e., 4 %)  and also to be due on 01.07.2020 and 01.01.2021  - Not to be paid.

·          After 01.07.2021, as and when Govt decides, the same may be restored prospectively and subsumed in the cumulating revised DA & DR with effect from 01.07.2021

·         But, arrears for the past period  (i.e., 01.01.2020 to 30.06.2021) is not allowed.

·         However, existing DA rate and DR rate ( i.e., 17%)  is continue and paid as usual.

Example

At present DA Rate (from 01.07.2019) - 17 %

From Date	DA Rate %	Cumulative	Paid	Remarks
01.07.2019	5	17	17
01.01.2020	4	21	17	enhanced DA for 18 months is give up/sacrifice equallingg one month salary approx
01.07.2020	4 (assumed)	25	17
01.01.2021	4 (assumed)	29	17
01.07.2021	4 (assumed)	33	33	Restored prospectively and paid