Increments - Establishment Matters

  

  Increments 

By Shri JCN Rao, Dy CPO (Retd)

• Meaning: An increase in Basic pay. 

• Specified in the vertical cells of the applicable Level in the Pay Matrix 

• Frequency:  Once in a year.  Either on 1st January or 1st July. 

• Depends upon: 

1. Date of appointment

2. Promotion

3. Financial upgradation under the MACP scheme. 

• The below table explains the Increment date either 1st January or 1st July.  

The Date of Appointment/Promotion/MACP	Increment effected on
Between 2nd January to 1st July  (Both Days inclusive)	1st January
Between 2nd July to 1st January (Both days inclusive	1st July

• In case an employee is promoted or granted financial upgradation including upgradation under the MACP scheme on 1st January and pay in a higher Level is fixed from 1st January, the first increment in a higher Level will accrue on 1st July provided the employee has put in six months qualifying service. The next increment will accrue on completion of one year of qualifying service.

• In case an employee is promoted or granted financial upgradation including upgradation under the MACP scheme on 1st July and pay at in higher Level is fixed from 1st July, the first increment in higher Level will accrue on 1st January provided the employee has put in six months qualifying service.  The next increment will accrue on completion of one year of qualifying service.

• In case an employee is promoted or granted financial upgradation including upgradation under the MACP scheme and opts for fixation of pay from the Date of the Next Increment (DNI) in lower grade, the six-month period for grant of increment in higher Level will be counted from the date of such fixation of pay.

• The Qualifying service for the grant of increment includes the following: 

1. All periods of duty

2. All kinds of leave other than EOL 

3. However EOL granted on Medical certificate, employee could not attend to his duties due to civil commotion and for prosecuting higher Technical and Scientific studies. 

4. Deputation out of India 

5. Foreign service 

6. Joining Time 

7. Period of training before the appointment on a stipend or otherwise. 

8. Service in another post, other than a post carrying less pay

—end—

ACG - Appointment on Compassionate Grounds

                                    

ACG - Appointment on Compassionate Grounds 

What are the grounds ? 

 

1. Death of employee while on duty or in service.  

2. If the employee is missing for more than one year  

3. Total medical unfitness.

• ACG is given if the financial condition of the family is not good. 

Who are eligible: 

1. Spouse  (preference is given) 

2. Children/Adopted Children (Next preference) 

3. Dependent Brothers/Sisters  - in case employee is unmarried,  divorced

4. Widow daughter provided she was dependent on the employee. 

• If child is minor, spouse can register the child’s name for CGA on attaining age of majority.

Competent Authority for ACG:  

Level	Competent Authority	Remarks
Level 1 to Level 6	DRM/CWM/PCPO	DRM in Division CWM in Workshop  PCPO in Hqrs
Level 7	GM

Priority & Time Limit : 

1. Death or Permanent Medical Unfitness during the performance of duties  - Within 1 month

2. Death in harness duty to Railway Accidents while off duty.  - Within 3 months

        3A. Total Medical unfitness due to natural cause  - Within 3 months

        3B. Medical De-categorization with more than 5 years left over service. - Within 3 months.  

 

ACG cases - Period - Application for CGA should be given within 5 years from the date of incident.

Period	Competent Authority
Up to 20 Years old cases	DRM/CWM/HOD
20 Years to 25 Years	GM
Beyond 25 years	Railway Board

• DRM, CWM and HOD can consider CGA within 2 years of attaining the age of majority in case of minors.

• For Level-7 posts GM shall consider.

• CGA in missing employee cases can be given by GM after the waiting period of TWO years.

• The Educational Qualification possessing the candidate at the time of submitting application for CGA should be taken into consideration. ( ie within 5 years from the date of incident/ within 2 years from the date of majority)

•  If the candidate is major at the time of incident but was already admitted in a course then he/she be allowed to complete the course within 5 years provided permission is taken from Railway for this. Such Qualification will be taken into consideration for CGA.

• If the candidate is minor and case is registered for appointment on attaining the age of majority, but he/she has joined a course and midst of it at the time of age of majority, he/she may be permitted to complete the course within 5 years. Such qualification is considered for CGA.

• Whatever qualification the candidate acquires, CGA can be given only Group-C up to Level 7. 

• CGA is given in initial grade or in intermittent grade if an element of DR Quota is available in the grade.

• Candidate for CGA should be within the age limits prescribed for direct recruitment.

• However upper age relaxation can be given by DRM/CWM for Level-I posts and PCPO for other Level posts.

• Lower age relaxation up to one year can be given by GM and beyond one year by Railway Board.

• No relaxation in educational and Technical qualification is permissible.

• Illiterate wife of ex employee can be considered for CGA in Level-1 posts where reading or writing is not essential. (Ex Safaiwali or Sweeper posts)

• Only one CGA is given in a family.

• If wife and husband are Railway employees, CGA is given on account of any one of the two.

• Person appointed on CGA should give an under taking that he/she will take of other member of the family. In case of failure, his/her services will be terminated and no other person will be given appointment again.

• If CGA is given in missing case and subsequently the missing employee is traced,  appointment  given to the ward will be withdrawn.

• For CGA in Group-C posts ( other than Level-1), candidate should pass the test conducted in this regard.

• In case of failure in the test, CGA will be given in Level-I post.

• Second Chance - DRM/CWM/PCPO.

• Third Chance - GM 

• Fourth Chance - GM  (in case of Widow) 

• Passing prescribed medical examination and initial training is must.

• If the ex employee has two wives, first wife only is eligible for CGA.

• Second wife is not eligible for ACG. However second wife’s children are eligible for CGA provided if there is no objection from First wife and her children.

• Wards of Officers are also considered for ACG by GM. But only in Group-C posts.

• ACG candidates in clerical cadre should pass typing test within two years from the date of appointment.

• CG appointees as can as possible should be appointed nearer to the Home Town.

• In case son of the Ex employee is given CGA on the request of wife of Ex employee and he dies while undergoing initial training, then the wife of ex employee can ask for CGA either for other children or for self or for the wife of deceased trainee.

• If the wife of ex employees is not alive, the widow of deceased trainee can ask for CGA for self.

• If the deceased trainee is unmarried, his/her brother or sister can ask for CGA.

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Joining Time

         

          Joining Time  

• Granted on transfer in Public Interest i.e., on Administrative grounds only

• Not given -  on Request Transfer, Mutual Transfer & Temporary Transfer (i.e., up to 6 months)  

•  If the Temporary transfer is subsequently made as a Permanent Transfer, the employee is eligible for Joining Time. 

• Joining Time Commenced: 

Relinquishes the charge of the old post	Joining Time commenced
In the Forenoon	From the date of relinquished
In the Afternoon	From the next day of Relinquishment

 

• Joining Time Allowed: Transfer from one station to another station involved the change of Residence

 

Distance between old and new stations	Joining Time allowed
Up to 1000 km	10 days
More than 1000 Kms but less than 2000 Km	12 days
2000 km and more	15 days

• In case of Air Travel - Maximum - 12 days only 

• Transfer to new Station did not involve a change of Residence - Joining Time - One day only 

• The transfer is in the Same Station - Joining Time - Nil.  Transit time is only allowed. 

• Holidays fall within the spell of Joining Time - Counted as Joining Time.  

 Relinquished on or Joining time ends on   - Friday  

Friday	Joining Time
Relinquished the Old post on Friday	commenced from Saturday (although Saturday is a holiday)
Joining Time ends on Friday	Report to the New Office on Monday (since Saturday and Sunday being Holidays)

 

Extension: 

Extension of Joining Time	Competent Authority
Up to 30 days	PHOD or DRM
Beyond 30 days	Railway Board

 

• Unavailed portion - Credited to LAP  (subject to 300 days +15 days reserve) 

• Availing Joining Time not permissible - After joining the new post.  (He/She should avail other kinds of Leave to shift his/her family) 

• Combined with any other kind of Leave, except Casual Leave

•  Schools/Colleges staff - Can be combined with vacations   

During Joining Time  

During Joining Time
Transport Allowance	Not admissible
Pay & Allowances	Admissible to the Old post (Not new Post)

 

• During Joining Time - If the Transfer Order is modified to another station - Fresh Joining Time commences from the date of receipt of such modified order. 

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