Railway Accounts Department Examinations

Monday, April 30, 2018

Books & Authors (for LDCE exam)

S.N.	Book	Author
1	Adventures of Sherlock homes	Sir Arthur Conan Doyle
2	Affluent society	J.K. Galbraith
3	Agni Pariksha	Acharya Tulsi
4	Agni Veena	Kazi Nazrul Islam
5	Ain-i-akbari	Abul Fazal
6	Air port	Arthur Hailey
7	Akbarnama	Abul Fazal
8	Alice in the Wonderland	Lewis carol
9	All the Prime Ministers Men	Janardhan Takur
10	Ambassador’s Journal	J.K. Galbraith
11	An idealistic view of life	Dr. Sarvepalli Radhakrishnan
12	An unknown Indian	Nirad C Chowdhury
13	Anandmath	Bakim Chandra chatterjee
14	Andorcles and the Lion	George Bernard Shah
15	The Animal farm	George Orwell
16	Anna Karenina	Leo Tolstoy
17	Antony and Cleopatra	William Shakespeare
18	Apple Cart	George Bernard Shah
19	Arabian nights	Sir Richard Burton
20	Area of darkness	V.S. Naipaul
21	Artha sastra	Kautilya / Chanakya
22	Arms and the Man	George Bernard Shah
23	Around the world in 80 days	Jules Verne
24	As you like it	William Shakespeare
25	Ascent of Everest	Sir John Hunt
26	Ashtadhyayi	Panini
27	Asian drama	Gunnar Myrdal
28	Ben Hur	Lewis Wallace
29	Bermuda triangle	Charles Berlitz
30	Between the lines	Kuldip Nayyar
31	Bhagwad Gita	Maharshi Ved Vyas
32	Bharat Bharathi	Maithili saran Gupta
33	Blind Beauty	Boris Pasternak
34	Bread, Beauty & Revolution	Kwaja Mohammed Abbas
35	Broken wings	Sarojini Naidu
36	Brothers Karamazov	Fyodor Dostoevsky
37	Buddha charitham	Ashwaghosh
38	Bunch of old letters	Jawaharlal Nehru
39	Caesar & Cleopatra	George Bernard Shah
40	Candida	George Bernard Shah
41	Canterbury tales	Geoffrey Chaucer
42	Chikaveera Rajendra	Masti Venkatesh Iyengar
43	A China passage	J.K.Galbraith
44	Comedy of Errors	William Shakespeare
45	Communist Manifesto	Karl Marx
46	Confessions	J.J. Rousseau
47	Coolie	Mulkraj Anand
48	Crime and Punishment	Fyodor Dostoevsky
49	The crisis in India	Ronald Segal
50	Culture in the vanity bag	Nirad C Chowdhury
51	Dark Room	R.K.Narayanan
52	Das Capital	Karl Marx
53	David Copperfield	Charles Dickens
54	Decline and fall of Roman empire	Edward Gibbon
55	Descent of Man	Charles Darwin
56	Devadas	Sarat Chandra chatterjee
57	Discovery of India	Jawaharlal Nehru
58	Dr.Zhivago	Boris Pasternak
59	Don Quixote	Cervantes
60	Durgesh Nandini	Bankim Chandra chatterjee
61	Earth	Emily Zola
62	Emma	Jane Austen
63	Ends and Means	Aldus Huxley
64	Eternal Himalayas	Major H P S Ahluwalia
65	Fall of sparrow	Dr.salim Ali (Ornithologist)
66	Far from the madding crowd	Thomas Hardy
67	Farewell to Arms	Earnest Hemingway
68	Freedom at midnight	Larry Collins & Dominique Lapierre
69	Ganadevata	Tarashankar Bandopadhyaya
70	Gardener	Rabindranadh Tagore
71	Gathering storm	Winston Churchill
72	Geet Govinda	Jayadev
73	Gitanjali	Rabindranadh Tagore
74	Gita Rahasya	Bal Gangadhar Tilak
75	Glimpses of World History	Jawaharlal Nehru
76	Godan	Munshi Premchand
77	The God Father	Mario Puzo
78	Golden threshold	Sarojini Nadu
79	Gone with the wind	Margaret Mitchel
80	Good earth	Pearl S Buck
81	Gora	Rabindranadh Tagore
82	Grammar of politics	Harold Joseph Laski
83	Great expectations	Charles Dickens
84	The Guide	R.K.Narayanan
85	Gulliver’s Travels	Jonathan Swift
86	Hamlet	William Shakespeare
87	Harsha Charita	Bana Bhatta
88	Himalayan blunders	Brigadier J.P.Dalvi
89	Hindu view of life	Dr. Sarvepalli Radhakrishnan
90	Hunch back of Notre dam	Victor Hugo
91	Hungry stones	Rabindranadh Tagore
92	Idols	Sunil Gavaskar
93	If I am assassinated	Zulfikar Ali Bhutto
94	Iliad	Homer
95	In memorium	Lord Tennyson
96	India – wounded civilization	V.S.Naipaul
97	India divided	Babu Rajendra Prasad
98	India wins freedom	Maulana Abul kalam Azad
99	Indian Home rule	Mahatma Gandhi
100	Indian philosophy	V.D.Savarkar
101	Inside Asia	John Günter
102	Inside Europe	John Günter
103	Inside Africa	John Günter
104	Intimacy	Jean paul satre
105	Invisible man	H.G. Wells
106	Isabelle	John Keats
107	Is Paris burning	Larry Collins & Dominique Lapierre
108	The Judgment	Kuldip Nayyar
109	Jungle book	Rudyard Kipling
110	Julies Ceaser	William Shakespeare
111	Kadambari	Bana Bhatta
112	Kagaj ke kanwas	Amrita Pritam
113	Kamayani	Jai Shankar Prasad
114	King Lear	William Shakespeare
115	Kora kagaz	Amrita pritam
116	Kumara sambhava	Kalidas
117	Divine comedy	Dante
118	Lady Chatterley’s lover	D.H. Lawrence
119	The Social contract	J.J. Rousseau
120	Les Miserable’s	Victor Hugo
121	Lipika	Rabindranadh Tagore
122	Love story	Eric segal
123	Mahabharata	Ved Vyas
124	Malavikagnimitra	Kalidas
125	Man and superman	George Bernard Shah
126	Man eaters Kumaon	Jim Corbett
127	Marriage and morale	Bertrand Russell
128	Meghdhoota	Kalidas
129	Mein Kamph	Adolph Hitler
130	Midnight children	Salman Rushdie
131	Mother	Maxim Gorky
132	Mother India	Katherine Mayo
133	Mountbatten and independent India	Larry Collins and Dominique Lapierre
134	My early life	Mahatma Gandhi
135	My experiments with truth	Mahatma Gandhi
136	My music and my love	Pandit Ravi shanker
137	The naked face	Sydney Sheldon
138	Natya sastra	Bharata Muni
139	1984	George Orwell
140	Niti sataka	Bhartrihari
141	Odyssey	Homer
142	Old Man and sea	Earnest Hemingway
143	Oliver Twist	Charles Dickens
144	Origin of species	Charles Darwin
145	Othello	William Shakespeare
146	The other side of midnight	Sydney Sheldon
147	Painted veil	William Somerset Maugham
148	Panchatantra	Vishnu sarma
149	Paradise lost	John Milton
150	Paradise regained	John Milton
151	A passage to England	Nirad C Chowdhury
152	A Passage to India	E.M. Foster
153	Pickwick papers	Charles Dickens
154	Pilgrims’ progress	John Bunyan
155	Post Office	Rabindranadh Tagore
156	Pride and Prejudice	Jane Austen
157	Prince	Machiavelli
158	Principia	Isaac Newton
159	Prison Dairy	Jayaprakash Narayanan
160	Pygmalion	George Bernard Shah
161	Raja tarangini	Kalhana
162	Rama charita manas	Tulasi das
163	Ramayana	Maharshi Valmiki
164	Rangabhumi	Munshi Premchand
165	Ratnavali	Harshavardhana
166	Razor’s Edge	William Somerset Maugham
167	Reprieve	Jean Paul Sartre
168	Republic	Plato
169	Resurrection	Leo Tolstoy
170	The Revenue stamp	Amrita Pritam
171	Ritu samhara	Kalidas
172	Robinson Crusoe	Daniel Dafoe
173	Romeo and Juliet	William Shakespeare
174	Rubbaiyat	Omar Khayyam
175	Sadar i riyasat	Karan Singh
176	Satyardh Prakash	Swami Dayananda Saraswati
177	Seven summers	Mulk raj Anand
178	Shahnama	Firadausi
179	Abhignana Shakuntalam	Kalidas
180	Shame	Salman Rushdie
181	Social contract	J.J. Rousseau
182	The song of India	Sarojini Naidu
183	Sunny days	Sunil Gavaskar
184	Study of history	Arnold Toynbee
185	Tale of two cities	Charles Dickens
186	Talisman	Sir Walter Scott
187	Three musketeers	Alexander Dumas
188	Time Machine	H.G. Wells
189	Treasure Island	Robert Louise Stevenson
190	Twelfth night	William Shakespeare
191	Ulysses	James Joyce
192	Unhappy India	Lala Lajapati Roy
193	Unto this last	John Ruskin
194	Utopia	Thomas Moore
195	Uttara Ramacharita	Bhavabhooti
196	The Vendor of Sweets	R.K.Narayana
197	View from UNO	U.Thant
198	The Village	Mulkraj Anand
199	Vinay Patrika	Tulsi Das
200	Wakeup India	Annie Besant
201	War and Peace	Leo Tolstoy
202	War of Indian Independence	Vinayak Damodar savarkar
203	Waste land	T.S. Elliot
204	Wealth of Nations	Adam Smith
205	The wonder that was India	A.L. Bhasham
206	We Indians	Kushwant singh
207	The wreck	Rabindranadh Tagore
208	Yama	Mahadevi Verma
209	Dr. Zhivago	Boris Pasternak
210	Zulfi, My friend	Piloo Modi
211	Area of Darkness	written by shri V.S.Naipaul, West Indian (Trinidad), who has lived in England since 1950. Awarded Noble Prize for the year 2001.
212	India, a wounded civilization
213	A house for Mr. Biswas
214	Middle passage
215	Flag on the Island
216	A bend in the river
217	A way in the world
218	Miguel street

Sunday, April 29, 2018

Stores - Objective type questions

Stores Manual of Southern Railway

Click here for

Stores manual of Southern Railway

JOURNAL/ACCOUNTING ENTRIES FOR SCRAP SALES OF RETURNED STORES

JOURNAL/ACCOUNTING ENTRIES FOR SCRAP SALES OF RETURNED STORES

Codal provisions:

Para 27 of chapter 29 of Stores Code (S-2927)

Sales (Capital 7140 and 7150).

I.In the case of cash sales, auction sales or sales by tender where the value of material sold by the Railway is received in advance of actual issue of stores, the credit to this account will appear earlier than the debit. The credit will be by debit to 'Cash'.

(So Sales Suspense A/c is always showing credit balance. Because Credit appear first in Sales Suspense A/c by debiting the Remittance Into Bank A/c (RIB) .

Example : Rails released from CTR (Complete Track Renewal) work - Journal Entries

STAGES/STEPS

I. On receipt of released material at Scrap Depot - CJV - Capital Journal Voucher

Date	Particulars	Ledger folio	Debit(Rs)	Credit (Rs.)
	Stores in stock A/c 207161-08 - Dr		100
	To Demand No.16 PH 3100 ( 21-3100) Cr			100
	Credit to work at Book value for the released material by taking debit in Stores Suspense A/c

2. When EMD (Earnest Money Deposit) & BSV (Balance Sale Value) received from the successful bidder - MCR

Date	Particulars	Ledger folio	Debit(Rs)	Credit (Rs.)
	Remittance into Bank A/c 008677-88 Dr		90
	To Sales Suspense A/c 207142 Cr			90
	On receipt of MCR for EMD/BSV paid by the successful bidder

3. At the time of delivery of material to successful bidder and adjust the difference between Book value and realised value of released materials through Stock Adjustment A/c (SA A/c) - CJV - Capital Journal Voucher

Date	Particulars	Ledger folio	Debit(Rs)	Credit (Rs.)
	Sales suspense A/c 207142 Dr		90
	Stock Adjustment A/c 20-7185 Dr		10
	To Stores in Stock A/c 207161-08 Cr			100
	On receipt of Issue note for having delivered the material

4. Clearance of Stock Adjustment A/c (SA A/c) by adjusting debit or credit to the Dept/Demand. - CJV -Capital Journal Voucher

Date	Particulars	Ledger folio	Debit(Rs)	Credit (Rs.)
	Demand No.16 –PH 3100 (21-3100) Dr		10
	To Stock Adjustment A/c 20-7185 Cr			10
	Clearance of SA A/c by adjusting to the Final Head

Left over of journal entries, after cancel out/nullify the Stores in stock A/c, Sales Suspense A/c & Stock Adjustment A/cs one to one i.e., by equaling Debits/Credits

Date	Particulars	Ledger folio	Debit(Rs)	Credit (Rs.)
	Remittance into Bank (RIB) A/c Dr		90
	Demand No.16 –PH 3100 (21-3100) Dr		10
	To Demand No.16 –PH 3100 (21-3100) Cr			100

PS: Candidates are advised to furnish the journal entries wherever required /possible to obtain good scoring in examination.

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Variety Reduction

VARIETY REDUCTION

· is nothing but standardization of items/materials.

· The basic purpose of standardization is to eliminate diversity among items/materials that serve the same purpose and to attain a high degree of uniformity in the manufacture.

· is a rationalization of the number of items to be stocked. It achieves by elimination of non-standard and non-rationalized sizes/designs whose demand is very small.

· enables few items will be purchased in large quantities.

· It is an essential requirement to any modern mass production economy such as Indian Railways.

ADVANTAGES:

1. Reducing the Unit cost, because few items will be purchased in large quantities.

2. Reducing the inventory carrying cost.

3. Will root out the unneeded and duplicate items.

*****

Repeat Orders

Repeat Orders

· When materials are required during a contract period in excess of the quantities contracted for,

· And such excess is not sufficiently large to justify the invitation of fresh tenders,

· Then, increasing the quantities suitably under the existing contract is called Repeat Order.

· However, before placing repeat order, negotiations should be conducted with the supplier for securing the favourable terms.

· No such Repeat orders to be placed on previously accepted rates obtained on limited or single tenders. That means, Repeat orders to be placed only in case of open tenders.

&&&

Saturday, April 28, 2018

Duties of I.S.A - Inspector of Stores Accounts

Duties of I.S.A - Inspector of Stores Accounts

1. To supervise the work of ASV’s working under his control.

2. To distribute the work evenly among the ASV’s under his control in such a way, to complete the stock verification of stores , T & P in due time.

3. To make surprise visits to ensure that the ASV’s are actually employed on the duties on which they have been deputed.

4. To test check the works done by ASV’s wherever considered necessary and furnish Test check report to the Stores Accounts Officer.

5. To submit Weekly Periodical report to the Stores Accounts Officer of progress made by each ASV.

6. To attend Auctions where necessary.

7. Disposal of stock sheets at the earliest and report on the action taken to Stores Accounts Officer.

8. To overhaul the depot numerical ledgers and accounts of the after completion of Stock verification to see that:

A. They are maintained in proper order.

B. They are no unattested corrections or over-written figures in the ledgers and accounts.

C. Find out any non moving stocks (if any) and bring to the notice of Executives for their disposal.

D. Investigate the reasons for huge differences between the ground balance and ledger balance of stock items found out during actual stock verification.

####

Engineering Plant Reserve

Engineering Plant Reserve

ü Created for items of Plant which rendered surplus on completion of special works/schemes.

ü On completion of special works or construction, all useful plants for which there is no demand on the OPEN LINE should be returned to this Reserve by Engineering dept to the nearest Stores depot accompanied by advice note.

ü So that the items of plant in that reserve will be required for future special works.

ü Created on each Railway with the previous sanction of the Railway Board.

ü Maximum financial limit of such reserve is fixed by the Railway Board only.

ü Engineering Dept. responsible for deciding what materials are to be maintained in that reserve. Also responsible for arranging inspection of items plant on return from any work, such plant should be attended to and kept in readiness, for issue again, if need be.

ü Stores Dept. responsible for maintain the records i.e., receipts, issues and balances of the items in that reserve.

ü Separate Priced Ledgers are maintained for such Plan represented by the No. painted on the items.

ü Hired such plants to other Govt. Depts, Private parties:

ü Resorted to that option, when it is used in the interest of public service.

ü Hire charges and 12.5 % supervision of all handling , packing, loading and unloading etc also be levied on the parties.

ü COS is responsible for recovery of such charges.

&&&

Risk Purchase

Risk Purchase

· is fresh purchase made by the Railways ordered at the risk and cost of the defaulting firm , by cancelling the original purchase order under the conditions of the Contract.

· It happens, when a firm has failed to make supply against P.O/agreement wholly or in part within the Delivery period including extension granted if any., or

· When supply made has been rejected and the firm has failed to replace the same in spite of additional time having been given.

· Under the above circumstances, the contractor/supplier shall be liable for any loss which the railway may sustain provided:

· Such a risk purchase is covered by the Agreement.,

· Risk purchase is made within 6 months from the date of failure or cancellation of the contract owing to repudiation of the contract before the expiry of delivery period incl: extension period if any.

· Important points to be observed, while making risk purchase are:

· Risk purchase should be ordered in the same manner as for the original purchase. That is description, inspection method, system of tender should be similar to the original purchase.

· No offer with any unusual condition at variance with the original purchase should be accepted.

· The defaulting firm should also be invited to tender against the Risk tender even though not obligatory.

· If acceptable, the defaulting firm’s offer, ensure that the same may be accepted only after paying the security deposit, irrespective of the fact, that the said firm is exempted from depositing security money otherwise.

· The original contractor becomes liable for to the difference between the higher price incurred and the contracted price.

· For this purpose, MAR account to be operated for watching the realization of the above said difference amount.

&&&

SMS - Stores Monthly Summary

S M S - Stores Monthly Summary

· SMS is the summary of all store transactions about Stores issued from Stores Depots to the Consumers /consignees (various executives) during the month.

· Contains particulars like Depot, Ward, Voucher No., Date of issue, P L (Price List) No, consignee code, Quantity drawn, Rate and Total value debited.

· Also gives Allocation code and totals for Department and Division.

OBJECTIVE:

· To Bring into account, all the Stores Transactions (issues and receipts) about the Zone ( say S C Rly) for stock items, which are booked to Capital P (20-7100) – Stores Suspense Under Demand No.16.

· Through SMS JV, the above transactions clubbed into FMIS, so the JV is incorporated in the Account Current wherever required.

· Once the final processing is complete at EDP/SC, the reports generated and sent to WAO’s Offices are as follows.