CMB - Contractor's Measurement Book

CMB - Contractor's Measurement Book

v  MB - Measurement Book is a old concept i.e., Measurements taken by the Railway Officials for payment of all works done otherwise than by department.

v  CMB - Contractor's Measurement Book -  by inserting the New clause 1316A in the Engineering Code -2012 edition vide ACS No.50 dated 21.09.2017. 

v  1316A -Engineering Code applicable for Contracts wherein the CMB is permitted (1316 para of Engineering Code is not applicable in these cases)

                        Click below for

                              Clause 1316A of Engineering Code -ACS 50 for CMB

v  In CMB, measurements are recorded by the Contractors themselves (not by Railway Officials) there by enabling the provisional payments in the "Works Contracts"

v  CMB -Form E1313 consists of

·         Sheet 1A  - Cover page - CMB No. (6 digits unique No.), Dept, Unit, Name of work, Agreement No., Name of Agency, Name to whom issued & Desg. , Date of Issue and Date of Return.

·         Sheet 2A Title page - Provision for obtaining the acknowledgement of AEN/XEN  by Dy.CE/C while handing over CMB & certificate of CMB contains 100 machine numbered pages.

·         Sheet 3A  - Provision for obtaining the acknowledgement of Contractor by AEN/XEN while handing over CMB.

·         Sheet 4A - Index of CMB - Particulars of entries of Running/Final Bills corresponding with the page numbers of CMB.

·          Sheet 5A - 100 machine numbered pages.

  

Salient features of CMB

v  Contractor is responsible for carrying out the measurements of the work executed and recording the same.

v  Top of each sheet of CMB contains A. Name of the Work  B. Agreement No.  C. Name of the Agency/Contractor  D. CMB No. (Unique No consists of 6 digits)

v  Recording of measurements by the "Contractor's Authorized Engineer".  In case of change of "Contractor's  Authorized Engineer", obtain the fresh approval of Dy.CE/C .

v  Recording of measurements to be neatly entered in his own hand writing.  No use of erasers/overwriting/typing fluid.

v  All cuttings shall be initialed. 

v  No page shall be destroyed/damaged.  No page shall be kept blank.

v     Witnessing of recording of measurements by Railways is not compulsory (except for initial levels in case of earth work & hidden measurements).    

v  On Account Contract Certificate:  Measurements shall be recorded for items & quantities to be paid.

v  For every 4th On Account Contract Certificate /Final Contract Certificate  - shall include previous On Account Contract Certificates also whether paid or not paid.  (like cumulative measurements as on date)

v  Lump sum measurements applicable only for Earth work.

v  Contractor shall take out carefully from the CMB, the used pages of CMB along with one extra blank page.  Staple them and submit to AEN/XEN along with Bill duly signing the measurements for processing of payments.

v  The contractor shall keep a photocopy of the measurements with him for future reference.

v  At the time of submission of Final Bill, the Contractor shall submit all remaining CMBs (partially used as well as unused ones) with him along with the Bill to the AEN/XEN.

Provisional payment (75% of amount of work done)  - New concept

v  SSE/JE with 5 years experience and AEN/XEN shall sign & record a certificate on the "Original Provisional "On Account Contract Certificate" as under  " Certified that the payment being made is less than the amount due for the quantities of works executed by the Contractor"

  

v  No provisional payment is allowed in Final Contract Certificate.

v  Subsequent "On Account Contract Certificates" can be raised by the Contractors only, when accounts of Previous On Account Certificates (provisional as well as remaining payment) has been finalised.

v  At the stage of Provisional payments - No test check of measurements by Railway Officials is required.

TEST CHECK BY RAILWAYS

v  Test Checks by Railways is compulsory at the time of processing the remaining amount of On Account Contract Certificate and Final Contract Certificate.

v  SSE/JE and AEN/XEN shall communicate the date of Test check to the Contractor in advance.

v  The Contractor A) can accompany during Test check B) Shall provide support staff & all required Tools and plants to facilitate the Test check.

v  Percentage of Test Check

SN	Description of Work	Test Check  - % of value
		SSE/JE	AEN/XEN
1	Measurement of Ballast, pitching stone, Earth work & hidden items	100%	100%
2	Initial & Final levels along centre line for earthwork in embankment and cutting	100%	100%
3	Intermittent levels along centre line for earthwork in embankment and cutting	100%	20%
4	Initial, Intermittent & Final levels except centre line for earthwork in embankment and cutting	100%	20%
5	Measurement of all other items	100%	20%

              During TEST CHECK:

v  Discrepancies if any noticed - shall be communicated by AEN/XEN to the Contractor.

v  All fresh copies of Invoices shall be submitted by the Contractor duly taking the consideration/cognizance of the above discrepancies.

FULL PAYMENT - ON ACCOUNT & FINAL BILLS

v    AEN/XEN shall submit original copy of invoice & On Account Contract Certificate of remaining amount / Final Contract Certificate, along with required number of duplicate copies and used sheets of CMB to Dy.CE/C for the purpose of passing of the Bills and releasing the payments.

v  Once the payment is released, Dy.CE/C shall return back the used sheets of CMB to AEN/XEN for safe custody, duly crossing of measurements by the Finance Officer.

v  The AEN/XEN shall rebind all the 100 pages of CMB along with Sheets 1A to 4A for submission of the same to the Dy.CE/C.

v  The Final Contract Certificate shall be passed by Dy.CE/C only after receipt of all CMBs (used as well as blank) from AEN/XEN.  

v  New clause of 1316A of Engineering Code  - applicable to all the Depts of Indian Railways and to be executed through equivalent authorities of respective depts. (say AME/DME in lieu of AEN/XEN)

v  Railway Board guidelines to Zonal Railways on CMB policy

1.      Permitted for Rs.20 Crores and above valued works only.

2.      CAO/C  shall select 3 works in each Zonal Railway to adopt this new policy.

3.      Tender documents are suitably modified duly inserting the clause Para 1316A of Engineering Code as special condition.

4.      Railway authorities should test check within 45 days of submission of measurements recorded by the Contractor.

5.      Before processing 75% provisional payment, concerned executive shall ensure that the supplies made by the contractor are in commensurate with the requirements for execution of works or not.

6.      Feedback on new policy should be submitted to the Board by 31.03.2018 in order to review this policy. 

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Strategy for Preparing Appendix3 Exam

• Read relevant Indian Railway Codes especially Accounts Code, Finance Code & Engineering Code thoroughly 
• Download the Codes from the Railway Board website.  Link is given below.

Codes and Manuals

• Take Print out the relevant chapters only and the desired medium i.e., either English or Hindi.  It is one time investment for your career.
• If time permits, prepare notes.
• Purchase one good guide.
• If possible, group study/combined study will help more (subject to like minded colleagues)
• Draw the time table and study well. 
• Luckily, You will have sufficient time.

Suggested Railway Codes for Appendix3 Examination

RAILWAY CODES – OPTIONALS

ü  Frequently asked question is “WHICH CODES ARE REFER FOR WHICH OPTIONAL”

ü  Here is the answer.  

ü  Related Manuals, GCC- General Conditions of Contract  and Finance Compendium (for General Expenditure)  also helpful for attempting optional papers.

Railway Codes and Manuals link  

Optional	Railway Code	Railway Code	Railway Code
Books & Budget	Accounts Code Volume One	Finance Code Volume One	Finance Code Volume Two
General Expenditure	Accounts Code Volume One	Finance Code Volume One	Engineering Code
Stores Accounts	Stores Code Volume One	Stores Code Volume Two
COS office – General procedures	Stores Code Volume One	Stores Code Volume Two
Workshop Accounts	Rolling Stock Code
Traffic Accounts	Accounts Code Volume Two	Traffic Code
Station Accounts	Accounts Code Volume Two	Traffic Code
Traffic Statistics & Traffic Book	Accounts Code Volume Two	Traffic Code
Establishment & PF Accounts	Establishment Code Volume One	Establishment Code Volume Two

Appendix 3 Exam Dates announced - 26th November, 2018 onwards

Click below for 

Appendix3 Exam 2017 & 2018 Notification

LDCE (30%) - Accounts Dept - Exam Structure

LDCE (30%) - Accounts Dept - Exam Structure

                        Paper one  - 150 marks   - Time 3 hours

	Particulars	Marks
Part  A	GK, English language & Official Language	50
Part  B	General Principles of Govt  Accounting and Audit with special reference to Railways	50
Part  C	Books & Budget  and Traffic Book	50
	Total	150

                         Paper Two  - 150 marks   - Time 3 hours

	Particulars	Marks
Part  A	Financial Justification for expenditure, Traffic Costing and Management Accounting	50
Part  B	Traffic Accounts, Statistics & Establishment Or General expenditure, Stores & Workshop Accounts	100
	Total	150

Model SOP 2018

Model SOP 2018

ü  Model SOP was issued first time in October, 2017

ü  Subsequently, a revised "Model SOP 2018" is issued in July, 2018.   Click here for SOP

Part	Description	Items	No of pages
A	Works	48	61
B	Medical	63	52
C	Miscellaneous	98	78
D	Stores	9	47
E	Commercial	64	36
F	Establishment	28(Gaz) 72(Non Gaz)	70
G	Security	12	7

 

ü  Annexure 1 - Delegation of Powers to General Managers - 57 items( Annexure 2 to the Chapter V of Indian Railways Finance Code Volume One)  

ü  Annexure 2 - Delegation of Powers to General Managers and DRMs

ü  Model SOP 2018 - Total pages -421

Salient features of Model SOP 2018

1.      Wherever finance concurrence is not required, it has been specifically mentioned.  That means "wherever nothing mentioned it should be presumed that finance concurrence is required".

2.      Proposals submitted for GM's sanction will be cleared by AGM, unless GM's personal sanction/approval is required as per extant rules.

3.      Object of Model SOP is "to bring in uniformity in delegation of financial and administrative powers across the Zonal Railways, Production Units/NAIR/RDSO (to the extent applicable).  General Managers could however add further to this SOP in consultation with their PFAs keeping in view the local requirements.  This is because Railways is a mammoth organization with different zones and divisions having their own requirements.  So One centralized SOP cannot address the overall requirements of all units.  In simple "One Size cannot fit all"

Clarification regarding powers exercised by some categories of Officers

CHOD	Will exercise the same powers as	PHOD
PCSC		PHOD
ADRM(NFSAG)		ADRM(SAG)
Branch officers in Sr.scale (Independent charge) in Divisions		Divisional Officers in JAG/SG
Station Directors in JAG/SG		Branch Officers
Administrators in Central Hospitals		Branch Officers

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Articles by Shri V.A.Padmanabham, IRAS

Click below for articles on Financial appraisal of Projects in Indian Railways for the benefit of LDCE & other exams.   - written by Shri V.A.Padmanabham, IRAS, Additional Director/Ctara(Retd)

Articles by Shri V.A.Padmanabham

Appendix2 Exam question papers (South Central Railway)

Question papers of Appendix2 exam of

 South Central Railway

BOOK KEEPING  

GRP

EXPENDITURE