OTA - Over Time Allowance - Workshops and Otherthan Workshops

  

OTA - Over Time Allowance - Other than Workshops

• What is the Over Time Allowance  - When the staff is required to work extra hours they will be compensated by payment of Over Time Allowance. 

 

• OTA stands for Over Time Allowance 

 

• The ordinary rate of pay means Basic Pay + DA

 

• The ordinary rate of pay means Basic Pay + DA + 30% of basic pay in the case of Running Staff.

                               OT Work  - No of times of Ordinary Rate of Pay 

Over Time Work done	No of times of Ordinary Rate of Pay
Between the limits of Roster Hours & the Statutory limit	1 ½ times
Beyond the Statutory limit	2 times

 

OTA - Principles of Averaging - Applicable to: 

1. Running Staff 

2. Operating Staff 

3. Shift workers 

4. Workers whose work is connected with the work of the above 3 categories  

 

Principles of Averaging:  

Categories / Averaging	Not applicable	1 week	2 weeks
	Office clerks Erstwhile Group D staff in Offices (excluding Station & Shed staff)  Trackmen (Eng. Dept)  Works staff (Eng. Dept)  Store staff (excluding Store van clerks)	Other Essentially Intermittent	Intensive  Continuous Essentially Intermittent (Gateman, Caretakers, Saloon Attendants etc)

• Rest Days - OTA not eligible 

 

• Rest Days - Beyond Roster hours - OTA is eligible.  

 

• For foregoing the Rest, they are eligible for CR (Compensatory Rest)  

 

• The hourly rate of OTA will be worked out on the basis of roster hours over the relevant averaging period as under: 

Hourly rate of pay for staff governed by Averaging Principal =	Period of averaging No. of roster hours of work in the averaging period	X	1/30 of the monthly ordinary rate of pay
Hourly rate of pay for those not governed by Averaging Principal =	1 No. of daily roster hours of work	X	1/30 of the monthly ordinary rate of pay

  

OTA - Over Time Allowance - Workshops  

• Sources: 1. Chapter 3 of Rolling Stock Code (Paras 325 to 329)  2. Section 59 of the Factories Act, 1948 

 

• OTA stands for Over Time Allowance

 

• Avoid OT: Ensure the Outturn, by Long-term planning and day-to-day activity planning in Workshops.   

 

• OT booked - Very exceptional and urgent circumstances only. That too after exploring the possibility of rescheduling jobs that are urgent ahead of those not so urgent.  

 

• Workers in OT - Should also “Punch in and Punch out” in the GA system (Gate Attendance system) 

 

• No OT - Sections where Incentive schemes exist 

 

• Prior Sanction of CWM (Chief Works Manager) is required to book OT 

 

• OT Requisition - M 326 - Two copies.  One copy to Time Office.  Second copy to Accounts office. 

 

• The number of OT hours booked with reasons - Put up to HOD/PHOD at Hqrs for approval.  

 

• OT worked in One week should not be counted against ‘Short’ time worked in another week.  

 

• OT Booking - under the supervision of not less than JE (Junior Engineer)  

 

• OT Booking - Not for less than Half an Hour. 

• OT Calculation -  Daily basis or Weekly basis 

• OTA - 2 times the Ordinary Rate of Wages 

 

• OTA - Single Rate - For staff sent out from the Workshop on duty.  Since DA (Daily Allowance) and OTA are given for different set of conditions, both these types of payment should be made provided the conditions prescribed are satisfied in each case  

• Ordinary Rate of Wages:  

Includes: 1. Wages 2. DA 3. HRA 4. Cash equivalent of the benefits i.e., concessional sale to workers of food grains & other articles 

  

Excludes: 1. Bonus

 

• OT eligible -  1. More than 9 hours in a day   2. More than 48 hours in a week.  

 

• OTA - Supervisory staff eligible  

• OT Calculation - Rounding Off 

• Less than 30 minutes - ignored 

• 30 minutes to 60 minutes - counted as an Hour.  

 

• OTA - No of hours worked beyond shop hours x 1/208th of Pay + DA  

-----End—---

Glossary of Terms - Statistics

 

Glossary of Terms - Statistics 

SN	Picture	Term	Description
1		Authorized Rolling Stock	Sanctioned allotment of Rolling Stock of Zonal Railways Included: Stock ordered for or under construction, but not handed over to Traffic.  Included: Stock sold or broken up but not replaced or removed from Authorized Stock  Excluded: Stock replaced but still running
2		Average Haul / Lead	The Average distance each  passenger or tonne of goods transported
3		Capital at charge	Book value of the Capital assets of the Railway
4		Capital Outlay	Capital expenditure incurred during the period (i.e., Financial year)  with the object of increasing concrete assets of a material character.
5		Cross Traffic	All  traffic which neither originates nor terminates on the reporting Railway.
6		Departmental Train	Trains run for:  Revenue works / Capital works of an Open Line Workmen  Inspection  Pilot / Patrol Trains - In front of trains  Note: Trains for Railway Coal are not included.
7		Empty Running	Running of Vehicles without being loaded
8		Engine Failures	An Engine, if unable to work its booked train within the prescribed load from start to destination  For a Period of:   30 minutes or more  - Passenger Trains  60 minutes or more - All other cases    Due to reasons:  Defective design or material or bad workmanship in Shed / Workshop  Mismanagement by Crew or bad water / fuel

Umbrella Works - Most important question

Umbrella works 

What is Umbrella Works? 

➔ Answer: To bring similar works at different locations under one umbrella and approved as a Single work at the Railway Board level. 

➔ The concept of Umbrella works was introduced in the year 2018-19 and continued till now 

Umbrella works - Two types: 

1. Umbrella Works belongs to one Zonal Railway / PU

2. Umbrella works belong to more than one Zonal Railway / PU

Salient Features: 

➔ Lump Sum provision made in the Pink Book under selected Plan Heads against which a number of works of a specific category can be executed by Railways 

➔ The procedure for the following Plan Heads 

1. 1100 - New Lines 

2. 1400 - Gauge Conversion 

3. 1500 - Doubling 

4. 3100 - Track Renewals 

5. 3500 - RE - Railway Electrification 

◆ Will be finalized by the Ministry of Railways. Upon receipt of communication from the Railway Board. 

◆ Zonal Railways will prepare DPR.  So that, the same will be processed for formal sanction through EBR / CCEA, etc. as the case may be  ( Vide OO No. 1 of 2017 issued vide letter No. 2015/O&M//5/4 dated 02.01.2017)  Click here for the letter 

• The same will be scrutinized and approved at an appropriate level for inclusion in next year's pink book as Individual Itemised Works if formally sanctioned. 

 

• # - Hashtag to Works in Pink Book  - means the necessary sanction is yet to be obtained.

Other Plan Heads: 

◆ For other plan heads and for works spreading over more than one zonal Railway, Addl.member/ PED will be the nodal directorate and will distribute the total cost and outlay provided in the book against the umbrella on a need basis to each zonal railway. 

◆ If the work value is more than Rs. 2.5 Crores, the same shall be sent to the Railway Board for formal approval before being taken up by the Zonal Railways 

◆ Detailed estimates to be sanctioned for each individual work separately under Umbrella work and shall be included in LAW - List of Approved Works. 

◆ Umbrella work remains in the Pink Book till all the works under the said Umbrella Work are executed and the cost is exhausted. 

◆ Ist phase - 80% of the cost of Umbrella work advised by PED- Principal Executive Director - Approved by GM. 

◆ 2nd Phase - The General Manager shall approve an additional 20% cost of Umbrella work throughout the year as the need arises with the prior approval of the Board. 

◆ GM can sanction up to Rs50 crores; if DPR exceeds Rs50 crores, the same shall be sent to the Railway Board for its sanction. Initially, the General Manager can sanction up to 80% of the umbrella cost. 

◆ The division-wise distribution of both above umbrella funds will be decided at zonal headquarters. 

◆ The new works shall be sanctioned merely as Umbrella work. 

◆ The name and cost of Umbrella work under different Plan Heads shall be decided jointly by the Executive Directors of the Nodal directorate in consultation with associate directorates and associate finance directorate in the Railway Board Office. 

Advantages: 

1. Umbrella Works entails Zero Based Budgeting indirectly in real-terms 

2. Utilise the investments in identified areas 

3. Gives flexibility to Zonal Railways to prioritize the work. 

4. Flexibility to sanction works throughout the year 

5. Channelize the Railway Investments in identified focus areas 

6. Reappropriation among the works under Umbrella works depends on the priority. $$$$$$