Differences between SD and PG - Works Contracts

DIFFERENCES BETWEEN  ( In Works contracts)

Features	Security Deposit (SD)	Performance Guarantee (PG)
Object	In token for the due fulfilment of the contract	In token for the purpose of successful performance by the Contractor to execute the work. Introduced in lieu of risk action procedure (contracts rescinded due to failure of contractors)
Due Date	EMD/Bid Security of successful tenderer will be retained as part S.D., balance will be recovered at the rate of 6 % of the bill amount till the full Security Deposit is  recovered,	Obtained from successful bidder after issuance of LOA, but within 60 days of issue of LOA. a)      Within 21 days from LOA – No interest b)      22 to 60 days from LOA – penal Interest 12 % per annum
Balance	Balance Security Deposit will be recovered only from the running bills of the  contract and no other mode of collecting SD shall be permitted	Submit the Performance Guarantee in any of the forms i.e., Cash, Irrevocable Bank Guarantee, Govt securities, DDs of nationalized banks, Post office SB deposit, NSCs etc.
If fails	There is no question of failing to submit the balance SD, because the same is recovered from running bills at the rate of 6 % of bill amount till the full SD is recovered.	In case the contractor fails to submit the requisite PG even after 60 days from the date of issue  of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work.
Releases	Can be released subject to A. Physical completion of the work and Maintenance period if any. B. After passing Final Bill C. Obtaining the No Claim certificate from the Contractor D. Obtaining the No Dues certificate against   Contractor from the Executive	Can be released immediately after physical completion of the work.

                                                                 

Book Examination Clause

 

BOOK EXAMINATION CLAUSE 

( IRS conditions of Contract 3300)

  Meaning: The government/Purchaser to call for and verify and examine the books of the contractor/Supplier is called Book Examination Clause.

  Books include Account books, vouchers, receipts, memorandum, paper or writing or any copy of or extract from any such document.

  Object: Verifying or ascertaining the cost of execution of the contract.

  When : before or after the prices have been finally fixed.

  Contractor's duty: Afford facilities to the Government Officer concerned to visit the Contractors works for the purpose of examining the processes of manufacture and estimating or ascertaining the cost of production of the articles. If any portion of the work be entrusted by a sub-contractor or any of its subsidiary, the authorized Government Officer shall have power to examine all the relevant books of such sub- books of such sub-contractor or any subsidiary shall be open to his inspection as mentioned in clause.

  Period: The Contractor or its agency is bound to allow examination of its books within a period of 60 days from the date the notice is received by the Contractor, or its agencies.

  If Contractor fail to produce the Books:  The purchaser can reduce the Contract price according to his best judgment.  The decision of the Purchaser in regard contract price is final and binding on the Contractor and his agencies.

  Result :  If on such examination, it is established that the contracted price is in excess of the actual cost plus reasonable margin of profit, the Purchaser shall have the right to reduce the price and determine the amount to a reasonable level.

****

Railway Board - Distribution of Work among the Members

 Railway Board - Distribution of Work among the Members

MCQ Practice - Financial Rules 2023 Question paper of APO 70%

Click for MCQ Practice Financial Rules APO 70% Question Paper 2023

Codes - Indian Railways

Codes - Indian Railways

Link for Website to access Railway Codes & Manuals

SN	Code	Index Letter	Dept	Year of First edition	Year of Latest edition	No of volumes	Remarks
1	Accounts Department	A	Accounts	1940	1983	2	Part I - General Accounts. Chapters 1 to 19 Part II - Traffic Accounts. Chapters 20 to 34
2	Engineering Code	E	All Depts			1	19 chapters
3	Finance Code	F	All Depts		1981	2	Part 1 - 11 Chapters Part 2 -  Classification of expenditure & receipts
4	Administration & Finance - An introduction	G	All Depts	1976	1991	1	12 chapters
5	Rolling Stock	M	Mechanical	1940	2016	1	11 chapters. Previous name is Mechanical Dept code (workshops)
6	Establishment Code	R	Personnel	1940	1985	2	Part I - 1 to 12 chapters Part II - 13 to 20 chapters
7	Stores Code	S	Stores	1938	1990	2	Part I - 1 to 11 chapters Part II - 12 to 33
8	Traffic Dept (Commercial)	T	Commercial	1939		1	19 chapters

Notes:

• The erstwhile Indian Railway General Code (provisional edition published in the year 1938) was re-written in two separate texts under the titles " The Indian Railway Administration and Finance—An Introduction " and " Indian Railway Finance Code ".

• Code Revision cell was constituted in 1973 year

• Paragraph Numbers.-For convenience of indexing and of reference, the paragraphs have been numbered according to a 3/4 figure "Code".  First 1 or 2 digits indicate chapter number.  Last 2 digits indicate Para Number.

Examples:

1) 1302 - A I- paragraph 2 of Chapter XIII of Accounts Code Volume I

2) 116 - F I indicates Paragraph 16 of chapter I of Finance Code volume I

• Forms indicate as follows.  The index letter of the code in question being prefixed to the number of the paragraph in which the form is Illustrated Code Index letter is prefixed (unlike suffixed in case of Paragraphs)

• Example: S-1313  .  That is the form that is described and illustrated in Paragraph 13 of Chapter XIII of Stores Code.  (combined Requisition and issue Note for drawing materials from stores Depots)

•  Simply, The Index letter of the Code is prefixed for Form Number and is suffixed for Paragraph Number.

***