Appendix2 Exam 2025 Question Papers & Key

 GRP Question Paper without Key 

GRP Question Paper - Official Key only 

GRP Question Paper with Key

Bookkeeping, Reasoning & English Question Paper without Key

Key - Bookkeeping, Reasoning & English

Bookkeeping, Reasoning & English Question Paper with Key

Types of Contracts - Works, Services & Stores - Definitions & Differences

Tenders & Contracts: Differences between Services, Works & Stores

Services → Skill or expertise hired - Any subject matter of procurement otherthan Goods or Works   - Skill

Works → Construction or execution as per drawings - The work contemplated for delivery of services as per drawings & schedules set forth in the Bid forms & required to be executed according to the specifications. - Structure

Goods / Stores → Physical items purchased and ownership transferred - Contract for sale of goods is a Contract whereby the seller transfers or agrees to transfer teh property in goods to the buyer for a price. - Supply

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Information Technology - Personal Computers - GM Powers

 

Source: Railway Board letter dated 19.12.2025

IT POWERS – RAILWAY BOARD

Authority: Railway Board letter No. 2006/C&IS/Oth./Delegation of Powers/36 (Original 10.12.2008 – amended up to Dec-2025)

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1. PROCUREMENT OF PCs

Authority	Power / Limit
GM	No limit on number of PCs
PHOD / DRM / CHOD / DG / Head of Unit	Max 10 PCs per FY (additional account)
CTIs	As per delegated powers

Important figures & rules

• Replacement → After codal life
  (RB letter 2022/AC-II/21 dated 24.03.2022)

• Cost ceiling (RB Office) → ₹55,000 per PC
  (CPU + TFT Monitor)

• Procurement mode → GeM portal mandatory

• Warranty → Minimum 3 years

• Software → Licensed, separate copy per PC

• Finance concurrence → Required

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2. LOCAL AREA NETWORK (LAN) INFRASTRUCTURE

Authority	Power
GM	Up to ₹5 crore
DRM / others	No powers under PH-17

• Preferably secured wireless LAN

• Charged as works under PH-17

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3. IT APPLICATIONS (PRS / UTS / FOIS etc.)

Item	Limit / Rule
Sanctioning authority	GM
Financial limit	₹5 crore
Plan Head	PH-17 (Computerization)
Network	RailNet to be used
Accountal	Capital
Authority	RB letter 2014/F(X)II/10/6-Pt(1) dated 08.05.2024

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4. AMC – HARDWARE & SOFTWARE

Authority	Powers
GM	Full Powers
PHOD / DRM / CHOD	Full Powers
SAG (Independent charge)	Full Powers

• AMC charges → Revenue

• Warranty preference → 3 years

• Finance concurrence → Required

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5. PRINTERS & PERIPHERALS

• Laser printers liberalized

• Separate printer for every PC → Discouraged

• Duplex printers preferred

• Shared printers encouraged (esp. non-gazetted staff)

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6. PURCHASE WITHOUT QUOTATION

Rule	Limit
GFR 2017 – Rule 154	₹50,000 per occasion

• Requires certificate of:

  • Reasonable price

  • Required quality

  • Reliable supplier

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7. RAILNET & SECURITY

• All PCs → RailNet mandatory

• Exception → Specific approval of GM / DRM

• Security & cybersecurity compliance compulsory

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8. PRS / UTS / FOIS – CRITICAL SYSTEMS

• Treated at par with Railway traffic communication

• 24×7 operation mandatory

• Breakdowns → Highest urgency

• Restoration through communication networks permitted

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9. NOMINATED IT OFFICERS

Jurisdiction	Officer
Zonal HQ	Sr. EDPM
Divisions	Sr. EDPM / DRM nominee
PUs / Units	Sr. EDPM / Unit nominee
PRS/UTS/NTES/PMS	CCM/PM
FOIS/ICMS/CMS/COA	CFTM

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10. FINANCE & ISSUE AUTHORITY

• Issued with Finance Directorate concurrence

• Digitally signed by Director ME (C&IS)

• Date: 19-12-2025

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ULTIMATE EXAM TAKEAWAY

• GM = maximum IT powers
• ₹5 crore (LAN & IT works)
• ₹55,000 per PC
• GeM mandatory
• AMC = Full powers
• ₹50,000 = GFR purchase without quotation

Vote of Credit

*Vote of Credit*

A Vote of Credit is a special grant approved by Parliament to meet unforeseen and emergency expenditure such as war, natural calamities, or national emergencies.

Key points:

• No fixed monetary limit

• Granted when exact expenditure cannot be estimated in advance

• Parliamentary approval is obtained even in emergencies

Purpose:

• Enables the Government to act quickly in urgent situations

• Maintains parliamentary control despite absence of detailed estimates

Example:

Urgent defence expenditure during a war may be met through a Vote of Credit.

Appendix3 Academy 

8247012698

Vote of Credit संसद द्वारा स्वीकृत एक special grant है, जिसका उपयोग unforeseen और emergency expenditure जैसे war, natural calamities या national emergencies के दौरान किया जाता है।

Key points:

• इसमें कोई fixed monetary limit नहीं होती

• यह तब प्रदान किया जाता है जब exact expenditure का अग्रिम आकलन संभव न हो

• Parliamentary approval आपात स्थिति में भी लिया जाता है

Purpose:

• सरकार को urgent situations में शीघ्र कार्य करने में सक्षम बनाता है

• detailed estimates के अभाव में भी parliamentary control बनाए रखता है

Example:

युद्ध के दौरान आवश्यक urgent defence expenditure को Vote of Credit के माध्यम से पूरा किया जा सकता है।

Appendix3 Academy

8247012698

GSTIN – Goods and Services Tax Identification Number

 

GSTIN – Goods and Services Tax Identification Number

GSTIN is a 15-digit unique identification number allotted to every registered taxpayer under the Goods and Services Tax (GST) system in India. It helps in identifying businesses and ensuring transparency in tax compliance.

Each GSTIN is structured as follows: Format Example: 29ABCDE1234F1Z5

Segment	Digits	Description
State Code	1–2	First two digits represent the state code (e.g., 27 for Maharashtra, 29 for Karnataka).
PAN Number	3–12	Next ten digits are the Permanent Account Number (PAN) of the taxpayer.
Entity Number	13	Thirteenth digit identifies the number of registrations on the same PAN in a state.
Default Alphabet	14	Usually 'Z', reserved for future use.
Check Code	15	Alphanumeric digit for error detection/validation.

Example Explanation: GSTIN: 29ABCDE1234F1Z5

• 29 – Karnataka (State Code)

• ABCDE1234F – PAN of the business 

• 1 – First registration of this PAN in Karnataka

• Z – Default value

• 5 – Checksum digit