Difference between a Receipt Note and a Receipt Order
(Material Management)
A Receipt Note is a document prepared by the Receipt Ward upon receiving goods. It records the details of the items received and is then forwarded to the relevant Ward, which updates its records and assigns a Receipt Order (RO) number.
The Receipt Order serves as the official authorization for payment in manual transactions. Once the Receipt Order number is issued, it is communicated to the supplier through the IREPS (Indian Railways Electronic Procurement System). After receiving this confirmation, the supplier is eligible to submit their bills for payment.
In summary:
The Receipt Note documents the actual receipt of goods and initiates the process. It is generated by Receipt Ward.
The Receipt Order is the formal approval that enables payment, and its details are shared with the supplier to facilitate billing. It is generated by the relevant Ward (which is stocking the item)
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