TWO PACKET SYSTEM OF TENDERING
Many times asked - 1991 - (WO), 1992 (W), 1995 (WO), 2000 (W), 2004 (WO)
ü (clause 7 A of GCC - General Conditions of Contract )
ü Main Object: To assess the tenders technically without being influenced by the financial bids
ü Tenderers submit their offers/quotations in two sealed envelopes.
1) First cover - Technical and Commercial offer - for scrutinize the capability, possession of appropriate plant & machinery, financial strength and experience etc,
2) Second offer - Financial offer
ü Both individual sealed packets i.e., technical and financial should be sealed in one envelope.
ü If the offers of first packet are found acceptable by the Competent Authority, the second packet shall be opened and the tenders shall be processed for finalization in the normal manner.
ü If the first packet is not acceptable for the Tender Committee, the second packet (financial bid) of such tenderer will be returned to the party without open.
ü However if Tender committee feels clarifications regarding designs, specification etc required based on first packet, discussions shall be held with the each tenderer separately, after obtaining approval of competent authority.
When - Two packet system is adopted
1. Techno - economic- evaluation: For all works contract tenders requiring Techno economic evaluation
2. Above Rs. 10 Crores - Mandatory - If the works contracts tender is valued over and above Rs. 10 Crores (except in cases, where reasons for not following two packet system should be recorded with approval of not below of HAG level Officer and the concurrence of FA&CAO)
3. Below Rs. 10 Crores - Optional - Decided by the Tender Inviting authority with the concurrence of associated finance but keeping in mind of the item No.1 supra.
ü Not applicable - to the projects covered by World Bank loan (for which separate procedure is prescribed)
ü For Railway Board letter on Two packet system of Tendering - Click here