Railway Accounts Department Examinations

Friday, September 15, 2023

Works Programme & IRPSM - Revised one

 


Works Programme

      

 

       Investment decisions relating to the creation, acquisition and replacement of assets on the Railways are processed through the 3 different Programmes

 

Rolling Stock Programme- RSP

Machinery & Plant- M&P

Works Programme

Plan Head 21

Plan Head 41

Remaining Plan Heads

 

 

 

  Works Programme - 4 Stages

 

I

 

II

 

III

 

IV

Advance

Planning

 

Advance

Scrutiny of

Major Schemes

 

PWP

 

FWP

 

Stage One - Formulation of Schemes as a Part of Advance Planning:

 

      The Works Programme is not an isolated exercise for the year but is part of a continuous planning process from the level of Division to the Railway Board.


      Divisions - Plan for such works - either improvement in operations or removal of bottlenecks etc within the Division itself.

      Zonal Railway or Railway Board - Major Investment proposals which benefit a Zonal Railway or the Indian Railways as a whole should be planned.

      New Lines, GC, Doubling & Other Line capacity works - Rs. 150 Crores and above - Detailed Traffic & Engineering Surveys should be carried out.

      New Marshalling yards, Goods terminals, and Tranship yards -  Work study teams should go into the actual work before the proposal.

      Rate of Return - 10 % and above

      When a number of works - to achieve a common objective - The ROR for the entire scheme should be worked out.

      If the Work covers two Zonal Railways, the Zonal Railway in which the major portion of the work falls should obtain figures from the contiguous /neighbouring Zonal Railway for submitting joint figures of cost and financial implication i.e., ROR to the Railway Board 

 

 

Stage Two - Advance Scrutiny of major schemes before PWP

      All schemes costing Rs. 20 lakhs or above  - worked out comprehensively with full details such as

1.       Technical features

2.       Cost break-up

3.       Benefits expected to accrue

4.       ROR

5.       Sketch map

 

      Zonal Railways ensured that the cost of the project has been arrived at after the fullest possible investigation incl: ROR.

      After being scrutinized by the Railway Board, the Zonal Railways should be advised of the acceptance with or without any modifications for inclusion in the PWP.

      Track Renewal works - Rs. 20 lakhs and above - Proposals should comprise 1) Traffic density 2) Age of Track  3) Condition of Track components.  These are initially scrutinized keeping in view the availability of P.Way materials, Progress of works already sanctioned etc, before inclusion in the PWP.

 

Stage Three - PWP - Preliminary Works Programme

       PCE - Principal Chief Engineer  - Responsible for preparation & submission of PWP in Zonal Railway.       The overall priorities within the ceilings given

by the Railway Board  - fixed by PCE duly consulting GM and other PHODs

       The Railway Board laid down the financial limits under Various Plan Heads.  Zonal Railways has to make out their programmes for the following year duly vetted by the PFA.

    

 

 

   Permissible Cost (PC) = Ceiling (C)  X Norms (N)  - Throw Forward (TF)

      Ceiling = The Lumpsum Grant allocated to a particular Division. 

      Norms = Likely Period of completion of works as per Norms stipulated by the Railway Board for PWP.

      Throw Forward = Throw Forward of ongoing works under Each Plan Head.

        June / July Each Year - Railway Board should convey the total outlay under each Plan Head within which the Works Programme should be framed by the Zonal Railway.

      Preference should be given to Works in Progress.

      Definition of Works in Progress: A work which has been sanctioned and for which funds have been allotted whether in the original or supplementary budget of a year should be treated as a "work in progress" for the next year.

      Select the New works which are expected to yield the maximum benefit (ROR) to the Railway.

      1st September or any date fixed by the Board - Submission of PWP to the Railway Board with a proper financial appraisal of each work together with comments of PFA.

      Project cost  - Based on firm data both as to quantity and rates at current price levels.  Also, consider the increase in prices during the intervening period between PWP and FWP.  But no other increase on account of change in the scope of the Project should be allowed.

      Each investment proposal should be accompanied by a detailed plan showing the scheduling of the project to match the traffic requirements and the financial outlay proposed for the year  - for realistic funds allocation by the Railway Board. 

 

 

  

      The Works Programme is compiled in the following format:-

Form E. 618 Works Programme 2020-21

 

          Demand No...............................         (Figures in thousands of rupees)

Item No.

Authority

Particulars of Works

Cost

Expenditure

to the end of 3/2019

Outlay for

Balance

2019-20

2020-21

1

2

3

4

5

6

7

8

 

 

 

 100

45

15

20

20

Note :--Years have been shown in the form for the purpose of illustration.

 

Stage IV -  Final Works Programme - FWP

       After examining the Individual Railways PWP and discussions with the GMs, the Railway Board will decide the works which should be undertaken during the following years' FWP.

       The Zonal Railways will modify their PWPs as a result of the Railway Board's decision and send their FWP to the Railway Board by the stipulated date.

      The Demand shall be for gross expenditure, the credits or recoveries being shown in the form of footnotes to Demands. 

 

  

FWP 2020-21 Salient features:

      The focus should be on the completion of already sanctioned works (Works in Progress) so as to complete them in a time-bound manner and utilize the investment made by Railways.

      Review of works which are sanctioned, but not commenced till now in spite of a lapse of considerable time.  Such works might have lost relevance in the present scenario and need to be dropped.

      New Work should be proposed only  - When the proposed work cannot be deferred for next year.

      New works shall be sanctioned only as "Umbrella Work"  Click for the article

      Zonal Railways should limit their works proposals, as the new Umbrellas shall generally be lower than the previous year by at least 50% (except for Safety works)

 

 

 IRPSM 

 

Ø  Full form is “Indian Railways Projects Sanctions & Management.

Ø  That means it has two broad divisions.  1) Sanctioning of new projects i.e., Works Programme and 2) Management/Monitoring of such sanctioned Projects.

Ø Web-based application i.e., usable only with an internet connection and uses HTTP (Hyper-Text Transfer Protocol) as its primary communication protocol.

Ø  Developed by CRIS, New Delhi ( All the system administration functions, viz Operating System, Database, Application Server besides day to day operation – the responsibility of CRIS)

OBJECTS OF IRPSM

Ø  Online creation and forwarding of “NEW WORKS” proposals from the Zonal Railways and Production Units to the Railway Board duly replacing the existing manual system.

Ø  Modifications to the “Works in Progress” 

Ø  Printing of Works program, Pink Book, and other sanction books after sanction by the Railway Board.

Ø  Monthly updation of the status of various works by Executing agencies like Sr.DEN, Sr.DOM, etc.

Ø  Monitoring of all Works/Projects.

TYPES OF USERS

LEVEL/USER

PLAN HEAD COORDINATOR

WORKS PROGRAMME CO ORDINATOR

SANCTIONING AUTHORITY

DIVISION

Branch officers like Sr.DOM, Sr.DME, etc

Sr.DEN/Co

DRM

ZONAL RAILWAY

PHODs/HODs

CPDE – Chief Planning & Design Engineer

GM

RAILWAY BOARD

-

EDCE(G) – Executive Director Civil Engineering (General)

Railway Board & Minister for Railways

 

 

 

 

List of Plan Heads and Plan Head Co-ordinators

 PH No

PH Name

Plan Head Coordinator

Divisional

Zonal Rly/PU

11

New Lines

Sr.DOM

PCOM

14

Gauge Conversion

15

Doubling

16

Traffic Facilities

35

Electrification Projects

81

Metropolitan transport projects

 

PH No

PH Name

Plan Head Coordinator

Divisional

Zonal Rly/PU

30

ROB/RUB

Sr.DEN/Co

CBE

31

Track Renewals

CTE

32

Bridge Works

CBE

51

Staff Welfare

PCE

64

Other Specified works

PCE

 

  

PH No

PH Name

Divisionl

Zonal Rly/PU

17

Computerisation

Sr.EDP

PCCM

29

RSF - Road Safety Works - Level Crossing

Sr.DSTE

PCSTE

33

S & T

Sr.DSTE

PCSTE

36

Other Electrical Works

Sr.DEE

PCEE

42

Workshops

Sr.DME

CWE

53

Customer Amenities

Sr.DCM

PCCM

 

IRPSM @ DIVISIONAL LEVEL

Ø  Creation of “New Works” proposal with justification & Abstract Cost.

Ø  Forward to Finance (Sr.DFM) for vetting

Ø  Sanction of Proposal  - by DRM (if within DRM powers)

Ø  Forwarding of proposals to Zonal Railway ( If beyond DRM’s powers)

Ø  Adding all the Works sanctioned under DRM powers – to the list of “IN PROGRESS” works in IRPSM.

Ø  Assigned unique Project ID as explained below.

Ø  Reporting of status every month for each work by the respective Executive Agency.

Ø  Generation & Printing (if desired only) of Works Programme report.

 

 

  

IRPSM @ ZONAL RAILWAY LEVEL

Ø  Examination and processing of  “New Works' proposals as received from Divisions will be forwarded by CPDE – Chief Planning & Designs Engineer the respective Zonal Plan Head Coordinators.

Ø  Creation of “New Works” proposals.

Ø  Forward to Finance (PFA) for vetting.

Ø  The vetted proposals forwarded by Plan Head Coordinators will be checked and then forwarded to GM through PCE for Sanction.

Ø  Sanction of Proposal  - by GM (if within GM powers)

Ø  Forwarding of proposals to Railway Board ( If beyond GM powers)

Ø  Adding all the Works sanctioned under GM powers – to the list of “IN PROGRESS” works in IRPSM.

Ø  Assigned unique Project ID as explained below.

Ø  Defining Funds availability & Sanction limits for Zonal Railway HQ & Divisions.

Ø  Reporting of status every month for each work by the respective Executive Agency.

Ø  Generation & Printing (if desired only) of Works Programme report.

 

IRPSM @ Railway Board Level

 Ø  Forwarding of proposals received from Zonal Railways by EDCE(G) to Nodal Directorates for respective Plan Heads.

Ø Online shortlisting, Recommending & Forwarding to EDCE(G)

Ø  Above 5 Crores each -  Proposals forwarded by Nodal Directorates to EDF(X) – I & II

for Finance Concurrence.

Ø  Below 5 Crores each – Online shortlisting, recommending & forwarding to EDCE(G) by Nodal Directorates through concerned AMs (Additional Members) for Plan Heads.

Ø  Compilation of all shortlisted proposals (Below 5 Crores each) by EDCE(G) for a meeting of AM’s committee

Ø  At any time, ONLINE YELLOW SLIP can be attached online and files can be moved out of the normal path for consultation.  All yellow slip communications will be kept off the general record. provision for the off-the-record consultation on Proposals.

Ø  Such shortlisted & recommended proposals for each Plan Head with On line consent and remarks of Finance will be processed by Nodal Directorates through EDCE(G) on the file for approval of the Board & Hon’ble Minister for Railways.

Ø  Assigned unique Project ID as explained below.

UNIQUE PROJECT ID  - 14 DIGIT

1

2

3

4

5

6

7

8

9

10

11

12

13

14

Zonal Rly

Division

Plan Head

Year of sanction

Authority sanctioned (like GM, DRM etc)

Executing Agency (Like Sr.DEN or Sr.DOM)

Serial Number

 

UNIQUE PROJECT ID - 14 DIGIT  -

an example of  Staff Welfare Works (Plan Head 51) Sanctioned by GM in Mumbai Division of Central Railway in the year 2023-24

0

1

0

2

5

1

2

3

3

0

0

0

0

7

Central Railway

Mumbai Division

Plan Head

2023-24

GM

Not identified

Serial Number

 

·        Hence Project ID for the above work is “01025123300007” 

 

·         Without a Unique Project ID: Work will not have any sanctity of Sanction 

 

·        Unique Project ID: Shall be mentioned Plan, Estimates, Tenders, Contracts, Measurement Book, Bills etc

 

ADVANTAGES OF IRPSM

Ø   A paperless office.  All files will move online without the involvement of physical files.

Ø  Completely reduce the transit time of files from one office to another.  Proposals reach the Board's office within no time.

Ø  All requisite justification, plans, drawings, sanctions, and permissions will be attached to the proposals.

Ø  Online monitoring of the work in progress of all the works.

 Works Programme 2024-25 - Salient features 


·        Source: Railway Board letter dated 11.08.2023  

 

Works in Progress: 

·        Priority should be given. 

·        Complete them in time bound manner.

·        Timely Utilization of Investments  

·        The object is to reduce throw-forward liabilities

·        Zero-based Review: A review should be done for works that have been sanctioned but have yet to commence in spite of a lapse of considerable time.  Because they may be lost relevance in the present scenario and need to be dropped. 

 

New Works:

·        Secondary

·        Proposed only if deferring the same is not possible 

·        Sanctioned as Umbrella Works only

 

Umbrella works   


·        Introduced in the year 2018-19   

·        Railway Board Letter No. 2017/CE-I/WP/2018-19/1pt. Dated 19.07.2018, 30.09.2019, 14.10.2022, 27.10.2022, 30.01.2023 & 28.03.2023

 

         Umbrella Works - Railway Board letters - Steps to browse  

 

Steps

Browse

I

www.Indianrailways.gov.in 

II

Ministry of Railways

III

Railway Board

IV

About Indian Railways

V

Railway Board Directorates

VI

Civil Engineering

VII

1. Works Programme

VIII

Works Programme

IX

Umbrella policy - Datewise

 

·        The New works - Sanctioned only as Umbrella Works 

·        Name & Cost  - finalized by the Nodal Directorate in RB (duly consulting with the other concerned Directorates and associate finance.   

·        Plan Head Coordinators (at Railway Board) will communicate the tentative Zonal Railway-wise distribution/break-up outlay against Umbrella Works 

·        The above exercise should be completed by D+7 days from the Pink Book uploading

·        After receiving the tentative outlay against Umbrella Works, the Zonal Railways may process the New Works as Umbrella Works through IRPSM. 

·        Proposal stage - Zonal-level Concurrence is not necessary. But a copy of the proposal should be endorsed to Associate Finance for further action. 

·        Process in IRPSM - Indian Railways Projects Sanction & Management.  

 

                                 The proposal under Umbrella work  

 

Steps

Process

1

Login IRPSM https://ircep.gov.in/IRPSM/   

2

New Proposal

3

Process under GM’s Umbrella Works 

4

Name of the Umbrella Work

5

Creation of the Proposal

6

Sent the Proposal to CE/P&D (Chief Engineer /Planning & Design)

7

Processed for Shortlisting

8

Noting

9

Justification

10

Vetting (in Zonal Railway)


 Plan Heads - Groups  

 

Group

Plan Heads

Total

Remarks 

A

11, 14, 15, 31 & 35

5

In connection with P.Way 

B

16, 17, 18, 29. 30, 32, 33, 36, 42, 51, 53, 64 & 65

13

Other than P.Way 

Other than A & B

21, 22, 41, 61, 71, 72, 73, 81 & 82

9

M&P, RSP, Capital Suspense Heads, Investments & MTP (Metro)

Total

27


Lapsable Period  - Plan Heads   

 

                        Unutilized provision of Umbrella works - Lapse 

 

Plan Heads

Lapsable Period

Example for 2022-23 Works

A

Same Financial year

31.03.2023

B

Next Financial Year

31.03.2024

 

Target Dates for FY 2024-25 - Submission of FWP to Railway Board

 

Volume

Description

Target Date

I

Works in Progress

15.12.2023

II

New Works (Individual)

01.12.2023

III

Other Volumes

15.12.2023

  

 

Group A & B Plan Heads -  Nodal EDs (Executive Directors in SAG Rank) in RB 

 

                                    Group A Plan Heads ( Total 5 )

PH No

PH Description

Nodal ED

11

New Lines

ED/GS/Civil I

14

Gauge Conversion

ED/GS/Civil I

15

Doubling

ED/GS/Civil I

31

Track Renewals

PED/CE(P)

35

RE - Railway Electrification

ED/GS/Electrical


               

Group B Plan Heads ( Total 13)  


PH No

PH Description

Nodal ED

16

Traffic facilities

ED/GS/Civil I

17

Computerization

ED/C&IS

18

Railway Research

ED(E&R)

29

Level Crossing Gate

ED/GS(S&T)

30

ROB/RUB

EDCE(B&S)

32

Bridge Works

EDCE(B&S)

33

S&T Works

ED/GS(S&T)

36

Electrical Works

ED/EEM

42

Workshops/PUs

EDME/E&HM & Project

51

Staff Welfare

ED/L&A

53

Customer amenities

ED/GS/Station Development

64

Other Specified Works

ED/L&A

65

Training / HRD

ED/Training & MPP



Key points for MCQ - Works Programme 2024-25  


1.     Priority to Works in Progress ( compare to New Works) 

2.     Umbrella Works - Introduced in the 2018-19 year 

3.     Works Programme - Processed through IRPSM 

4.     IRPSM stands for Indian Railways Projects Sanction & Management 

5.     D + 7 days -  PH Coordinators at RB will communicate the tentative Zonal Railways distribution/break-up of outlay against Umbrella works from the PB uploading. 

6.     PB stands for Pink Book 

7.     Proposal stage - Finance Concurrence not required 

8.     New Works - Sanctioned as Umbrella Works only 

9.     Plan Heads - divided - Group A (5), Group B (13) & Others (9) 

10.  Total Plan Heads - 27 

11.  Lapsable period - Group A Plan Heads - Same Financial Year 

12.  Lapsable period - Group B Plan Heads - Next Financial Year 

13.  Works Programme 2024-25 - Last Date - Volume I (Works in Progress) & Volume III (Other volumes) - 15.12.2023 

14.  Works Programme 2024-25 - Last Date - Volume II (New Works ) - 01.12.2023

 

    End

 

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