Abbreviations - Stores

Abbreviations - Stores Department

SN	Abbreviation / Acronym	Stands for
	AAC	Average  Annual Consumption  / Anticipated  Annual Consumption
	ACASH	Association of Corporation and Apex Societies of Handlooms
	ADMM	Assistant Divisional Material Manager
	ADRS	Additional Director  Railway Stores
	AIS	Advance Intimation sheet
	AIS &ES	Advance Intimation sheet  &  Estimate  sheet
	AMM	Assistant Material  Manager
	AMRS	Additional Member Railway Stores
	ASTM	American Society of Testing Material
	BAR	Book Average Rate
	BDL	Below Danger Level
	BS	Buffer Stock
	BSS	British Standard and Specification
	BT	Bulletin Tender
	CDMS	Chief  Depot Materials   Superintendent
	CIF	Cost Insurance and Freight
	CIRO	Centralized Inspection Receipt Order
	CMM	Chief Materials  Manager
	CP	Contract Period
	DC	Denial Clause
	DDO	Direct Demanding Officer
	DDRS	Deputy Director Railway Stores
	DGS & D	Directorate General of Supplies & Disposal
	DGTD	Director  General of Technical Development
	DMI	Director of Metallurgical Inspection
	DMM	Divisional Material Manager
	DMS	Depot Material  Superintendent
	DO	Delivery Order
	DOI &DMI	Director of Inspection and Director of Metallurgical Inspection
	DP	Delivery Period
	DQA	Director of Quality Assurance
	DRR	Daily Receipt Register
	DSC	Digital Signature Certicate
	DSS	Depot Stock Sheet
	DT	Depot Transfer
	Dy.CMM	Deputy Chief Material  Manager
	EDRS	Executive Director  Railway Stores
	EMD	Earnest  Money  Deposit
	EOQ	Economic Order Quantity
	ERM	Emergency  Recoupment Memo
	FAS	Free Along Shore
	FDP	Free Delivery Period
	FE	Foreign Exchange
	FIFO	First In First Out
	FOB	Free On Board
	FOR	Free On Rail
	FPRS	Firms Performance  and Registration Section
	FSN	Fast moving,  Slow moving  and Non moving
	GATT	General Agreement on Tariffs & Trade
	GD	General Damages
	GeM	Government electronic Marketplace
	GST	Goods and Service  Tax
	GT	Global Tender
	HSN	Harmonized System of Nomenclature
	IC	Inspection Certificate
	IEEMA	Indian Electrical &  Electronics  Manufactures Associations
	IMMS	Integrated Material Management System
	IP	Interim Period
	IREPS	Indian Railways Electronic Procurement System
	IRS	Indian Railway Standards
	IRSS	Indian Railway Stores Services
	ISA	Inspector Of Stores Accounts
	ISI	Indian Standards Institute
	ISO	Indian Standard Organization
	ISS	Indian Standard Specification
	ITCC	Income Tax Clearance Certificate
	ITI	Indian Telephone Industries
	KVIC	Khadi & Village Industries  Commission
	LC	Letter of Credit
	LD	Liquidated Damages
	LP	Local Purchase
	LT	Limited Tender
	M &  P	Machinery & Plant
	MA	Modification Advice
	MCDO	Monthly Confidential Demi-Official
	MMIS	Materials  Management Information System
	MMTC	Mineral Metal Trading Corporation
	MODVAT	Modified Value Added Tax
	MSME	Micro  Small & Medium Enterprises
	MSOP	Model Schedule Of Powers
	NAIR	National Academy Of Indian Railways
	NLC	No Loss Certificate
	NOC	No Objection Certificate
	NRM	Normal  Recoupment Memo
	NSIC	National Small Industries Corporation
	NTC	National Textile Corporation
	NTH	National Test House
	PL Number	Price List Number
	PAC	Proprietary Article Certificate
	PCMM	Principal Chief Materials Manager
	PD	Periodical Demand
	PO	Purchase Order
	POL	Petroleum , Oil  &  Lubricants
	PVC	Price Variation Clause
	PWB	Parcel way  Bill
	QAP	Quality Assurance Programme
	QMS	Quality Management System
	RC	Rate Contract
	RGC	Running Contract
	RLO	Railway Liaison Officer
	RMC	Railway Material Consignment
	RO	Receipt order
	RP	Reserve Price
	RR	Railway receipt
	SAB	Stores Account Branch
	SAIL	Steel Authority of India Limited
	SD	Security  Deposit
	SF	Standard Form
	SINT-DT	Stores -IN- Transit-Depot Transfer
	SINT-P	Stores -IN- Transit-Purchase
	SLT	Special  Limited Tender
	SMM	Senior Material Manager
	Sr.DMM	Senior Divisional Material Manager
	Sr. MPS	Senior Manager Printing & Stationary
	SSI	Small Scale Industries
	T & P	Tools & Plant
	TC	Tender Committee
	TISCO	Tata Iron & Steel Company
	TOR	Turn Over Ratio
	UDM	User Depot Module
	UL Number	Unified List Number
	VED	Vital, Essential & Desirable
	WRA	Warranty Rejection Advice

 

 

Works Tenders - Types of

 

Tenders in Works  – Types

1. Open Tenders or Advertised tenders.

2. Limited

3. Special Limited tenders.

4. Single Tender.

1. Open/Advertised tenders:

ü  Open tendering system is the widely used one as it ensures fair competition by which reasonable rates can be obtained.  The system of invitation to tender by public advertisement in the most open and transparent  manner possible should be used as a general rule and must be adopted.  Powers to invite Open tenders Vide item No.6 of part-A of MSOP.

ü    Powers have been delegated to officers at different levels to call open tenders. 

ü  Generally before calling tenders, vetted sanctioned estimate for the work proposed to be tendered for, should be available and also other requirements such as funds availability, approved drawings, site availability, materials to be issued by Deptt etc., .   In the absence of sanction of detailed estimate, pre-vetting of tender schedule is to be taken.

2. Limited tenders: 

ü  Where for reasons which should be in the public interest, it is considered not practical or advantageous to call for open tenders, Limited tenders may be invited with the concurrence of FA&CAO and approval of competent authority

ü   Limited tenders are to be invited from contractors borne on approved list. 

ü  In S.C.Rly, PHOD/CHOD is having powers to call Limited tenders up to Rs.5 crores in each case, HOD/DRM/ADRM/CSM is having powers up to Rs.1 crore. JAG officers have powers to call LT up to Rs.25 lakhs.  At least 10 names should be on the approved list of contractors.

3. Special Limited tenders:

     

ü  This type of tendering system is adopted for works of specialized nature, works of urgent nature and consultancy works.  Finance concurrence is necessary. 

ü Special LT will be invited from the specialized and reputed contractors/organizations/agencies.

ü   Tenders from whom Special LT are to be invited should preferably be more than six but not less than four. 

ü  Tenderers need not be borne on the approved list.

4. Single tender: 

ü  Single tender is invited in case of emergencies, accidents, breaches involving dislocation to traffic. 

ü  The powers to be exercised in times of cyclone, floods, accidents, sabotage, enemy action, explosions, cases of extreme urgency such as works or supplies necessary to safeguard life or property or repair damage to track caused by flood breaches,  washaways, accidents or other unforeseen contingency so as to maintain through communication.

ü   For restoration of traffic within shortest possible time, single tender is invited from the experienced and reputed contractor who has the previous experience of having executed such emergency works. 

ü   CAO/Con is having full powers to call single tender in case of works of specialized nature only.

ü   Finance concurrence is necessary. Estimate provision should be available to meet the expenditure incurred through quotation route. 

ü  To dispense with calling of tenders for works which are urgent in nature and to accept offers received in response to quotations. Finance concurrence is necessary. Powers have been delegated in Item No.5 – F of part – A of MSOP- works matters. 

ü  The powers shall be exercised by the officers with their administrative approval.  The powers should be exercised sparingly. The circumstances under which quotations have to be called should be spelt out. Quotations should not be for items which can be executed through the existing contracts including zonal contracts. Quotations should not be for fancy items. After finalization of the quotations, work order will be placed on the selected bidder. 

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Works Tenders Acceptance Powers - 23.09.2024

 Works Tenders Acceptance Powers - 23.09.2024 

Click here for the letter

GM - Full Powers

CAO/CN (HAG) - Full Powers

PAC - Proprietary Article Certificate in Stores Accounts

 

PAC - Proprietary Article Certificate   ( Stores)

• Proprietary (Adjective) -   Of a product, marketed under and protected by a registered trade name.   

• PAC stands for Proprietary Article Certificate  

• The PAC form

1. Description of Article:  

2. Quantity:  

3. Approximate cost, if known: 

4. Maker’s name and address: 

5. Name of Local Agents:  

6. I approve the above purchase and I certify that: - 

1. No other make / brand will be suitable. 

2. This is the only firm who is manufacturing / stocking this item. 

3. A similar article is not manufactured or sold by any other firm, which could be used in lieu.  

Note: Delete (a) or (c) whichever is not necessary

Signature:

        Date:                                                                                 Desg. of Officer:  

 

• Brand PAC or Qualified PAC  - (a) is certified and deleting ( c )  

• Clear PAC  - (c ) is certified and deleting (a)   

                          Powers of Signing PAC: By User Department 

PHOD/CHOD	CWM/ADRM/SAG	SG/JAG	SS	JS
Above Rs.25 Lakhs	Up to Rs. 25 Lakhs	Up to Rs. 15 Lakhs	Up to Rs.2 Lakhs	Up to Rs.75000

Material Modification - New Definition सामग्री संशोधन - नई परिभाषा

 

Material Modification - New Definition 

• Authority: ACS 59 dated 26.09.2022 (to the Engineering Code 2012) and Paras 1109 to 1112 of Engineering Code 2012 Click here 

• MM stands for Material Modification 

• MM sanctioned as an exception i.e., which should not be ordinarily resorted to. 

• Work justifies to constitute as Material Modification is :  

• Any work which is independent work per se (by its very nature),

• But is essentially required to be done with the existing work 

• Direct link with the existing work 

Sanction of the MM - Material Modification will be as per delegation of powers issued by the Railway Board from time to time. 

• The following works will not constitute Material Modification:

• Modifications that arise due to issue of policy by the Railway Board i.e., change in specifications or standards of construction, interlocking, electrification, traction, SOD requirement. 

• Minor modifications during the execution of Yard work for completing the same. 

• Modifications resulting out of statutory or legal requirements

• Modifications to bring in economy in Construction and timely delivery of Project 

• Any work essentially required for completing the Project.

Note: As a general rule, any additional scope of work should be sanctioned separately and should not be taken up as Material Modification of an existing work. 

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सामग्री संशोधन - नई परिभाषा

प्राधिकरण: ACS 59 दिनांक 26.09.2022 (इंजीनियरिंग कोड 2012 के लिए) और इंजीनियरिंग कोड 2012 के पैरा 1109 से 1112 यहाँ क्लिक करें  

MM का मतलब है सामग्री संशोधन

MM को अपवाद के रूप में स्वीकृत किया जाता है, अर्थात, जिसका सामान्य रूप से सहारा नहीं लिया जाना चाहिए।

कार्य को सामग्री संशोधन के रूप में माना जाना उचित है:

• कोई भी कार्य जो अपने आप में स्वतंत्र कार्य है (अपनी प्रकृति से),

• लेकिन अनिवार्य रूप से मौजूदा कार्य के साथ किया जाना आवश्यक है

• मौजूदा कार्य के साथ सीधा संबंध

• MM - सामग्री संशोधन की स्वीकृति रेलवे बोर्ड द्वारा समय-समय पर जारी शक्तियों के प्रत्यायोजन के अनुसार होगी।

निम्नलिखित कार्य सामग्री संशोधन नहीं माने जाएँगे:

• रेलवे बोर्ड द्वारा नीति जारी करने के कारण होने वाले संशोधन, अर्थात निर्माण, इंटरलॉकिंग, विद्युतीकरण, कर्षण, एसओडी आवश्यकता के विनिर्देशों या मानकों में परिवर्तन।

• यार्ड कार्य के निष्पादन के दौरान इसे पूरा करने के लिए किए जाने वाले छोटे-मोटे संशोधन।

• वैधानिक या कानूनी आवश्यकताओं के परिणामस्वरूप किए जाने वाले संशोधन

• निर्माण में मितव्ययिता लाने और परियोजना की समय पर डिलीवरी के लिए किए जाने वाले संशोधन

• परियोजना को पूरा करने के लिए अनिवार्य रूप से आवश्यक कोई भी कार्य।

नोट: एक सामान्य नियम के रूप में, कार्य के किसी भी अतिरिक्त दायरे को अलग से स्वीकृत किया जाना चाहिए और इसे किसी मौजूदा कार्य के भौतिक संशोधन के रूप में नहीं लिया जाना चाहिए।

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GAAR - General Anti Avoidance Rules जनरल एंटी अवॉइडेंस रूल्स

 

GAAR 

• GAAR stands for General Anti Avoidance Rules

• Object: To prevent taxpayers from adopting aggressive tax planning and avoidance schemes that exploit loopholes in the tax laws to reduce their tax liability.

• Contained in Income Tax Act, 1961 ( Chapter X-A)

• Effective from 01.04.2017

• Threshold Limit:  Transaction of Tax benefit (to all parties) exceeds Rs. 3 Crore in a Financial Year. 

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GAAR

• GAAR का मतलब है जनरल एंटी अवॉइडेंस रूल्स

• उद्देश्य: करदाताओं को आक्रामक कर नियोजन और कर से बचने की योजनाएँ अपनाने से रोकना जो कर कानूनों में खामियों का फायदा उठाकर उनकी कर देयता को कम करते हैं।

• आयकर अधिनियम, 1961 (अध्याय X-A) में निहित

• 01.04.2017 से प्रभावी

• सीमा: कर लाभ का लेन-देन (सभी पक्षों को) एक वित्तीय वर्ष में 3 करोड़ रुपये से अधिक है।

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